Answer: Following another successful implementation of the Community Regional Outreach Pilot Program (CROPP) in FY17, the “pilot” program label has been was removed and the activity has been moved to the Policy Development Support budget as program is now part of the the core activities to be under the annual Policy Development Budget, coordinated by that Policy staff in collaboration with the Global Stakeholder Engagement (GSE) team. The program will therefore be called Program was therefore titled the Community Regional Outreach Program , removing the word "pilot" from its title(CROP) with effect from FY18.

Answer: Yes, the templates may be completed at any time; however, no action (e.g., travel booking) will be taken officially until the Outreach Strategic Plan has secured all of its the necessary reviews, confirmations and approvals required for the Plan have been received.

Answer: In efforts to ensure that ICANN supported travelers and ICANN Staff Org have the same expectations of service deliverables, the following explains why we have instituted a 6 week requirement for fully approved CROP proposals to be provided to the Travel team. We understand While ICANN Org understands that some travel arrangements can be done quickly , where others are more complex. A , employing a clear and consistent time frame ensures equal treatment for all travelers in a transparent manner.

Answer: ICANN envisions the Trip Assessment Report to be a joint responsibility:

• The traveler(s) or host(s), consistent with the structure's internal procedures, prepare(s) the information about the trip and how its original goals and outcomes were realized.
• The designated Program Coordinator (PC) reviews the form for completeness.
• The applicable regional GSE team concurs that the assessment represents a satisfactory report of the trip as it relates to its originally proposed goals/outcomes.

Answer: After testing and assessing a pilot outreach event capability in FY17, the CROP program will it was determined that CROP should revert to focusing on regional travel for all eligible communities, rather than outreach events. All communities will be able to target five individual regional trips and include up to one out of region trip for FY18 to use their trip allocations o maximize their outreach and engagement opportunities, in accordance with their Outreach Strategic Plans. 

Answer:  There are no set criteria for fixed, uniform criteria applicable to all regions at this time. The expectations and activities within each geographic region are likely to vary from time to time, and region to region, depending on the status of the various regional strategies. During this program, each Stakeholder Engagement VP is expected to have a methodology for coordinating community proposals with the Program AdministratorsEligible community groups are strongly encouraged to collaborate with the GSE regional VPs and their teams in developing their annual Outreach Strategic Plans as well as in planning possible trips using their CROP allocations.

Answer: Although there are 5 official ICANN regions for purposes of Board diversity and ICANN Meeting rotations, the GSE team operates in a . The CROP program respects the operational design of the GSE team and its various regional teams. Program Coordinators (PC) should connect with the Stakeholder Engagement GSE regional VP responsible for the city/country in which the trip will take place. If there is any possible confusion about which VP is responsible, please contact the CROP Staff to facilitate the connections.