APRALO item	Person responsible	Target deadline	Notes
Big picture	WG
Decide date and time of Showcase		12 May
Arrange for speakers & content	WG
Agree on speakers		23 May
Confirm speakers		30 May
Sponsorship letter	WG
Draft letter		12 May
Post for comments		13 May
Finalize letter		20 May
Send to potential sponsors		23 May
Public announcement of Showcase	Chair/Staff		Announcement could be (a) put onto monitors during Meeting by Meetings Staff and/or (b) put into Meeting Guide (which is hardcopy) by Scott Pinzon. Could also print hardcopy flyers. Partly depends on identity of keynote speaker.
Draft announcement	Chair	25 May
Post for comments	Chair	1 June
Finalize announcement	Chair	14 June
Print announcement (if nec)	Staff	15 June
Post announcement	WG	19 June
Distribute announcement (if nec)	WG	19-20 June
ALS templates/wiki pages	WG/APRALO/Staff
Templates sent to ALSes	WG/Staff	23 May 16 May
Completion of templates & wikis by ALSes	APRALO ALSes	10 June 3 June
Printing of templates	Staff	15 June 8 June
Finalization of wikis	Staff	15 June 8 June
Speakers' notes (outline of themes)	WG volunteer/Staff
Prepare drafts		4 June
Finalize		8 June
Send to speakers		10 June
Catering	Chair/Staff
Check with Meetings Staff/local catering		30 May
Finalize catering		6 June
Speakers' run-through	WG/Speakers/Staff	20 June
Showcase showtime!	WG/Speakers/Community/ Guests/Staff -- ALL	20 June

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