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ATTENDEE CONFIRMATION LETTER: REGULAR- English
Conference Schedule: We urge you to review the most up-to-date schedule by going to: meetings.icann.org
Meet and Greet Service: There is no shuttle service provided by ICANN to get you from the airport to the hotel
Sleeping Rooms: ICANN will pay for room and tax only. You are responsible in paying for any room incidentals and/or additional nights.
Upon arrival at the hotel please check-in at the front desk to secure your room. Hotel check-in time is 15:00 and check-out time is12:00. If your room is not ready when you arrive, the front desk will hold your luggage for you.
Conference Registration: https://registration.icann.org/
Meals: Other than specified on your hotel confirmation letter, most meals will be on your own. There will be coffee and beverages served throughout meeting times.
Attire: Business casual.
Safety and Security Tips: As in any other big city; it is important to take responsibility for your personal safety and exercise precaution. There are tips and advisories listed below that you should read before you go.
Emergency numbers will be printed on the back of your name badge. If you are the victim of a crime, have lost personal items or have an emergency, there will be Police, Paramedic and Fire numbers printed on the back of your name badges. In addition, there will be an ICANN Hotline +1 310-578-8610 that will be manned 24hrs a day to provide additional support and assistance. Communication on this line will primarily take place in English.
BEFORE YOU GO:
Think preventively when packing for your trip; consider leaving behind expensive jewelry, watches, and items of sentimental value. A smaller, inexpensive camera may be a better choice than larger, expensive models. You may not need to take an ATM card if your credit card and a limited amount of cash will suffice.
Make a copy of your passport to carry in your luggage separately from your actual passport. Consider storing a digital scan of your passport (and/or other critical documents) with family, friends, or your employer so that it could be emailed to you in an emergency.
Avoiding crime is often a matter of keeping a low profile. Consider exchanging some currency before you begin travel and avoid displaying large amounts of cash if you use the exchanges at the airport.
GETTING FROM THE AIRPORT TO YOUR HOTEL
DURING THE MEETING
When leaving your hotel room to go out at night, take only the cash you need for each excursion and consider leaving your credit cards, watch, and jewelry behind in the hotel room safe.
Keep your ICANN conference badge with you for quick reference to the venue address and emergency telephone numbers, but avoid wearing your badge on the street. Be aware that laptop bags and exposed mobile phones are tempting items for thieves.
Keep low profile. Avoid taking the Metro and hailing taxis or asking strangers for directions on the street.
Use Common Sense. If you must walk at night, walk with companions, avoid the empty streets and keep to the major thoroughfares, even if that means walking a few extra blocks. What may look like a safe side street in the daytime, may pose greater risks after dark.
If you are accosted on the street, keep your cool, hand over your valuables, and don't try to fight back. The person confronting you may not be alone.
If you need to use a cash machine, use those located in hotels or banks. Avoid cash machines on streets or less busy areas. If you need help, ask an employee at the bank or hotel.
Keep your belongings in sight particularly in open areas like restaurants, bars, parks, and even in the rooms at the Meeting and Summit venues. Don't leave purses, laptop bags, or cameras hanging on chairs or on the floor.
