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VISA
In an effort to assist all ICANN Supported Travelers with their India Conference Visa, ICANN will be reimbursing supported travelers for use of a visa expeditors such as Travisa, CIBT, and/or equivalent who can help provide further assistance in the visa process.
CIBT
ICANN has a relationship with CIBT and ICANN Supported Travelers may use CIBT to help with their India Conference visa application. If there is a CIBT location where you are located, please follow the links below to receive assistance and discount.
Singapore: www.cibtvisas.sg/icann
Australia: www.cibtvisas.com.au/icann
Belgium: www.cibtvisas.be/icann
Germany: http://cibtvisas.de/?login=106124
Don’t see your country? Contact constituency-travel@icann.org, for other alternatives.
REFERENCES:
India Visa FAQs: https://meetings.icann.org/en/hyderabad57/travel
Need Visa Help? Contact icann57visasupport@icann.org for your inquires.
HOTEL
Due to the Hyderabad Meeting, our Meetings Team (who handle hotel bookings), has informed us that for any outside travel days, travelers who have received their hotel confirmation may contact the hotel directly and request reservation for any additional days outside of your approved dates of arrival/departure dates and any other hotel requests (additional guests and etc). Please remember that the traveler is responsible for the cost of any days outside your approved dates of travel.
EXCEPTION: If you are arriving early (from midnight – 7:00 AM) during your approved date of arrival, we will automatically book your reservation for the night before. If you would like to request for early check-in and/or late check-out, please contact the hotel directly. Kindly note that approval for your request is subject to hotel availability.
NO HOTEL CONFIRMATION? Send a note to constituency-travel@icann.org
CONTACTS:
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Hotel |
ICANN will provide approved travel dates for ICANN meetings. Funded travelers can extend their stay before or after their approved travel dates at their own expense. Once the funded traveler receives their hotel confirmation with hotel contact information, the funded traveler may request additional days by contacting the hotel directly. Please note that the additional days beyond the approved travel dates are subject to hotel availability and the additional costs will be the responsibility of the funded traveler. Additional hotel requests, such as double occupancy, amenities, etc. can be made directly with the hotel after receiving the hotel confirmation email from ICANN.
ICANN will request early check in for travelers arriving between midnight and 7am (local time) during the approved travel dates. Travelers arriving after 7am (local time) may request an early check in directly with the hotel. Late check outs also can be arranged directly with the hotel at the expense of the traveler. Kindly note that early/late check in/out requests are subject to hotel availability and are not guaranteed.
Hotel contact information is made available in the travelers’ hotel confirmation email.
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Visa Information |
WHAT DO I NEED TO TRAVEL TO DENMARK?
Below are requirements for entering Denmark:
A valid passport is mandatory to enter Denmark.
Your passport must be current and valid at least 6 months from the date of entry into Denmark.
At least one blank page in your passport for endorsements
A valid visa (if required)
Sufficient funds to pay for your day-to-day expenses during your stay
A return or onward air ticket
HOW DO I GET A VISA?
READ our guide for a primer on how to get a visa here
READ Visa Application Guide below
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INVITATION LETTERS: https://invitationletters.icann.org/ |
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LOCAL HOST LETTERS: Please allow 2 working weeks to receive the Local Host Letter. |
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Visa applications should be lodge no later than February 10, 2017 if visa is to be obtained in time. |
Anchor VU1Form VU1Form
How to Complete VU1 Form
VU1Form | |
VU1Form |
Link for VU1 Form: https://www.nyidanmark.dk/NR/rdonlyres/C27C6073-5A8E-46F6-AD62-D0A22ADA9835/0/vu1_en_invitation_business_visa.pdf
Section 1:
Company Name: Danish Business Authority
Homepage: https://danishbusinessauthority.dk/
Company address in Denmark: Dahlerups Pakhus / Langelinie Allé 17
Zip Code: DK-2100
City: København
Telephone: +45 35 29 10 00
Fax-no:
Email: erst@erst.dk
Field of Business: Authority, part of the Danish Ministry of Industry, Business and Financial Affairs
CVR-No: 10150817
Section 2:
First Name: Finn
Surname: Petersen
Contact address: Dahlerups Pakhus / Langelinie Allé 17
Zip Code: DK-2100
City: København
Branch and Position: Director of International ICT Relations
Telephone no./Mobile +45 35 29 10 00
Fax-no.
E-mail: erst@erst.dk
Section 3 through Section 6:
Traveler to Complete
Section 7:
Who is paying for the applicant's travel expenses?
Tick: APPLICANT
Who is financially responsible for the applicant during the stay?
Tick: APPLICANT
Where will the applicant be staying during the visit?
Traveler to Complete
Section 8:
Will you, the host, vouch financially for the application in connection with travel and stay in Denmark?
Tick: NO
Section 9 - 10
Traveler to Complete
Send completed form for the Local Host to sign at: icann58copenhagen@erst.dk
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ADDITIONAL VISA QUESTIONS? Send an email to: travelvisasupport@icann.org |
Trident Hotel:
TO: Groupreservations.Hyderabad@tridenthotels.com
CC: Swati.Srivastava@tridenthotels.com
Ella Hotel:
TO: reservations@ellaahotels.com
CC: dutymanager@ellaahotels.com
Oakwood Hotel:
TO: Jayesh.Kannan@oakwoodasia.com
CC: Atul.Sareen@oakwoodasia.com
Radisson Hotel:
TO: krishna.kaushik@rdhchyd.com
Sheraton Hotel:
TO: sheraton.hyderabad@sheraton.com
Westin Hotel:
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Visa Information |
WHAT DO I NEED TO TRAVEL TO INDIA?
Below are requirements for entering India:
A valid passport is mandatory to enter India.
Your passport must be current and valid at least 6 months from the date of entry into India.
At least one blank page in your passport for endorsements
A valid visa (if required)
Sufficient funds to pay for your day-to-day expenses during your stay
A return or onward air ticket
HOW DO I GET A VISA?
READ our guide for a primer on how to get a visa here
READ India Visa Application Guide below
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https://meetings.icann.org/en/hyderabad57/visa-application-guide-india |
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INVITATION LETTERS: https://invitationletters.icann.org/ |
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Per Diem / Stipend |
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<style type="text/css"> @import url(https://fonts.googleapis.com/css?family=Roboto:400,300,700); @import url(//maxcdn.bootstrapcdn.com/font-awesome/4.3.0/css/font-awesome.min.css); #hr-content { text-align: center; } #hr-content h1 { font-family: 'Roboto', sans-serif; font-size: 40px; font-weight: 300; color: #333; display: block; padding-bottom: 10px; border-bottom: 1px solid #e6e6e6; margin-top: 0; } #hr-content h2 { font-family: 'Roboto', sans-serif; font-size: 25px; font-weight: 300; color: #333; display: block; padding-bottom: 10px; border-bottom: 1px solid #e6e6e6; margin-top: 0; } /* SECTIONS */ .section-days { clear: both; padding: 0px; margin: 0px; } /* COLUMN SETUP */ .col-days { display: block; float:left; margin: 1% 0 1% 0%; border-right: 1px solid #f0f0f0; } .col-days:last-child {border-right: none;} .col-days:hover {opacity: 0.7; cursor: pointer} .col-days i { color: #0098d5; margin-top: 10px; } .col-days h5 { font-family: 'Roboto', sans-serif; font-size: 25px; font-weight: 400; color: #333; padding: 5px; } .col-days p { font-family: 'Roboto', sans-serif; font-size: 16px; font-weight: 400; color: #333; padding: 0 10px; margin-top: 10px; } .col-days:first-child { margin-left: 0; } /* GROUPING */ .group:before, .group:after { content:""; display:table; } .group:after { clear:both;} .group { zoom:1; /* For IE 6/7 */ } /* GRID OF FOUR */ .span_4_of_4 { width: 100%; } .span_3_of_4 { width: 75%; } .span_2_of_4 { width: 50%; } .span_3_of_3 { width: 33%; } /* GO FULL WIDTH BELOW 480 PIXELS */ @media only screen and (max-width: 480px) { .col { margin: 1% 0 1% 0%; } .span_1_of_4, .span_2_of_4, .span_3_of_4, .span_4_of_4 { width: 100%; } } </style> <div id="hr-content"> <div class="section-days group"> <div class="col-days span_3_of_3"> <i class="fa fa-usd fa-2x"></i></a> <h5>Per Diem</h5> <p>$60<p>$70 USD</p> </div> <div class="col-days span_3_of_3"> <i class="fa fa-money fa-2x"></i> <h5>Stipend</h5> <p>Up To</p> <p>$500 USD</p> </div> <div class="col-days span_3_of_3"> <i class="fa fa-pencil-square-o fa-2x"></i></a> <h5>Actual Reimbursement</h5> <A HREF="https://community.icann.org/pages/viewpage.action?pageId=49351584" TARGET="_blank"><p>Click Here</p></a> </div> </div> </div> |
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BATCH | BATCH Date | Received by Finance Department | Finance Department Releases Funds to Traveler | Traveler Receives the Funds | |
ACH | WIRE | ||||
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1 | Friday, 7 October 201610 February 2017 | Monday, 10 October13 February 2017 | Friday, 14 October17 February 2017 | Tuesday, 18 October21 February* | Friday, 28 October3 March* |
2 | Friday, 14 October 201617 February 2017 | Monday, 17 October20 February 2017 | Friday, 21 October24 February 2017 | Tuesday, 25 October28 February* | Friday, 4 November10 March* |
3 | Friday, 21 October 201624 February 2017 | Monday, 24 October27 February 2017 | Friday, 28 October3 March 2017 | Tuesday, 1 November7 March* | Friday, 11 November17 March* |
4 | Friday, 28 October 20163 March 2017 | Monday, 31 October6 March 2017 | Friday, 4 November10 March 2017 | Tuesday, 8 November14 March* | Friday, 18 November24 March* |
5 | Friday, 4 November 201610 March 2017 | Monday, 7 November13 March 2017 | Friday, 11 November17 March 2017 | Tuesday, 15 November21 March* | Friday, 25 November31 March* |
6 | Friday, 11 November 201617 March 2017 | Monday, 14 November20 Marc 2017 | Friday, 18 November24 March 2017 | Tuesday, 22 November28 March* | Friday, 2 December7 April* |
7 | Friday, 18 November 201624 March 2017 | Monday, 21 November27 March 2017 | Friday, 25 November31 March 2017 | Tuesday, 29 November4 April* | Friday, 9 December14 April* |
* These are estimated dates, the actual date is dependent on when the traveler's bank releases the funds (cleared).
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Maximum Airfare Reimbursement |
REGION | MAXIMUM REIMBURSEMENT |
AFRICA | |
Eastern Africa | $1,200050.00 USD |
Middle Africa | $1,650200.00 00 USD |
Northern Africa | $1,400$400.00 00 USD |
Southern Africa | $1,000$950.00 00 USD |
Western Africa | $1,700050.00 00 USD |
AMERICAS | |
Caribbean | $1, 850300. 00 USD00 USD |
Central America | $1, 850350. 0000 USD |
Northern America | $1,300$850.00 00 USD |
Southern America | $2$1,250500.00 00 USD |
ASIA | |
Central Asia | $2,450.00 USD $600.00 USD |
Eastern Asia | $1,300$950.00 00 USD |
South-Eastern Asia | $650.00 USD$1,150.00 USD |
Southern Asia | $750$900.00 00 USD |
Western Asia | $950$500.00 USD00 USD |
EUROPE | |
Eastern Europe | $1,050$250.00 00 USD |
Northern Europe | $1,000.00 USD$150.00 USD |
Southern Europe | $1,050.00 USD$250.00 USD |
Western Europe | $950$150.00 00 USD |
OCEANIA | |
Australia and New Zealand | $1,300450.00 USD00 USD |
Melanesia | $2,150100.00 USD00 USD |
Micronesia | $2$3,500800.00 USD00 USD |
Polynesia | $4$2,600050.00 USD00 USD |
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Emergency Phone Number |
In case of an emergency while in-transit to/from and during the meeting call: