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For other places see: https://tinyurl.com/2p9saazz
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PROPOSED AGENDA
BACKGROUND DOCUMENTS |
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Apologies: James Bladel, Olga Cavalli, David Cake, Susan Payne |
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Chat Transcript Transcript |
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Notes/ Action Items Action Items: Outreach Survey (see attached document) and Review of draft recommendations (see https://docs.google.com/document/d/1ZrLZ5NSiSN35MeCYhxqQUP4G1v-Rzsty/edit [docs.google.com]) 1. Outreach survey and draft recommendations -- TF members to review the comments/suggestions from the outreach survey as captured in the draft recommendations document and provide further comments/suggestions either in response to the outreach input or to any of the draft recommendations. 2. Question 2d-e -- Staff to propose edits – in particular to make it clear that people are not expected to identify only one group, but all the groups in which they participate, including SOs/ACs, but to indicate which is the primary group. Consider how to capture this in a template for form, for example “if you identified multiple groups please identify which is the one on whose behalf you will represent on the group.” 3. Question 2h -- Staff to provide Bylaws language and background on the context for the development of this question. 4. Question 4 -- Staff to suggest some language for a requirement / practice that at the start of an effort everyone is expected to walk through their activity specific SOI. 5. Question 5: 6. Question 5bi-ii -- Staff to update to say “you, your employer or your client(s)”. Notes: 1. Welcome 2. Outreach survey (see attached document) a. High level overview - One of the first assignments was to reach out to other groups with a survey to ascertain how they are using the SOIs. b. TF comments / considerations - Feel free to send them via email to the TF list or put them in the draft recommendations document. c. Confirm next steps - TF members should review comments from outreach survey in the draft recommendations document and provide their further comments and suggestions. See the relevant action item below. ACTION ITEM: TF members to review the comments/suggestions from the outreach survey as captured in the draft recommendations document and provide further comments/suggestions either in response to the outreach input or to any of the draft recommendations. 3. Continue review of draft recommendations (see https://docs.google.com/document/d/1ZrLZ5NSiSN35MeCYhxqQUP4G1v-Rzsty/edit [docs.google.com]) a. Review comments / input Overview: 2. The General Statement of Interest consists of the following (existing questions): - From Outreach Survey: "Listing merely one "affiliation" is not just disingenuous, it is false and potentially misleading. Many participants have ties to multiple groups, even if they only officially participate in one of them—each of these is important. Some people do not consider themselves "users", this is also important information. When completing SOIs, people should be encouraged to be expansive in their definitions of interest: not just who pays them, which has some import, but with whom their sympathies lie." 2e: Please identify your current employer(s); ACTION ITEM: Question 2d-e -- Staff to propose edits – in particular to make it clear that people are not expected to identify only one group, but all the groups in which they participate, including SOs/ACs, but to indicate which is the primary group. Consider how to capture this in a template for form, for example “if you identified multiple groups please identify which is the one on whose behalf you will represent on the group.” 2h: Please identify your declared country of primary residence (e.g., country to which you pay taxes): ACTION ITEM: Question 2h -- Staff to provide Bylaws language and background on the context for the development of this question. 2k. Additional information (optional) 4. The Activity Specific Statement of Interest is to be completed for each GNSO activity a participant signs up for. ACTION ITEM: Question 4 -- Staff to suggest some language for a requirement / practice that at the start of an effort everyone is expected to walk through their activity specific SOI. 5. The Activity Specific Statement of Interest consists of the following (existing questions): a. Do you believe you are participating in the GNSO policy process as a representative of any individual or entity, whether paid or unpaid? If the answer is “Yes,” please provide the name of the represented individual or entity. (If professional ethical obligations prevent you from disclosing this information, please enter "Private"): - From Outreach Survey: "The language in 5 "If professional ethical obligations prevent you from disclosing this information, please so state." is problematic as it creates a "loophole" for some to hide behind such relationship. I would urge the SOI Task Force to see if there is a way to turn this around to make sure non-disclosure is only allowed under exceptional circumstances." ACTION ITEMS – Question 5: b. Please identify any other relevant arrangements, interests, or benefits as requested in the following two questions: ACTION ITEM: Question 5bi-ii -- Staff to update to say “you, your employer or your client(s)”. 8. A number of use cases have been developed [to be completed] by the TF that will serve as example / instructions for those completing the templates to provide the appropriate level of detail / information. 9. The GNSO SOI Task Force recommends that prior to these recommendations being adopted, a test run is conducted from which feedback is gathered by the SOI TF to determine whether updates need to be considered. Enforcement / Escalation Outreach Survey Input for consideration: b. Confirm next steps - Identify which areas require further discussion. 4. Wrap up & confirmation of next meeting (Monday 23 May at 20.00 UTC) |