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Info

Instructions:

1. You must be logged in to the Community Wiki with a valid Username and Password in order to complete forms within CROP.

2. Your organization must first complete and get approval for the Outreach Strategic Plan before any CROP trip could be processed.  

3. There are two CROP forms required for each Trip: a) a Trip Proposal; b) a Trip Assessment (must be complete within three (3) weeks of all travelers having returned from the event, no later than the assessment due date which is automatically calculated based on the trip return date).

4. Multiple travelers are asked to collaborate as a team in pulling together the appropriate information.

5. To fill out the the form, click  (top of the screen)

6. Answer each of the questions that appears within the form. Use the scroll bar (right) to reveal all contents. Click here to read the full instructions

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7. Some information fields are 'richtext' so that they can accommodate tables, links, images, attachments, and other formatting capabilities that may be useful in explaining/describing this proposal.

8. CROP forms must be completed in EnglishFor those who do not speak English, all of the pages within this Wiki may be translated using the "Translate" option located at the end of the status line just below the page title. (Disclaimer: These translations are computer-generated and, as such, may not be technically correct in all instances).

9. When you are finished answering the questions, remember to the page (bottom right of the screen).

10. This form may be edited/saved as many times as needed. If you need to amend any information/contents subsequently, you simply click on the appropriate form and then click on the top menu bar. Don’t forget to any changes you make. All prior versions are automatically archived.

11. Once any form has been completed, please notify your Program Coordinator (PC) for further processing. The designated PC is responsible for (a) reviewing each form for completeness, (b) coordinating within the ICANN structure and with the Stakeholder Engagement VPs to determine which trips will be approved, and (c) communicating form dispositions to the CROP Administrators (Staff) for further processing.

12. Once any form is fully approved and has received concurrence from the designated Regional VP, Program Administrators (Staff) will mark GreenApproved in the status section and lock the forms to prevent further changes by you. It will receive continued management, processing, and tracking by Staff.  

13. Have questions? Check out the Frequently Asked Questions page, and reach out to your designated Program Coordinator (PC).  



Warning

IMPORTANT: This form must be completed by the traveler him/herself.


Person Completing Form
Name:


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namePERSON
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Date:


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formatdd-MMM-yyyy
nameAPPDATE
now




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titleSTAFF USE ONLY


Application
Status 


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nameSTATUS
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titleTRAVELER DEADLINE


Excerpt


Assessment Due Date

Report Info
data:END > shift + 22d
data:END > shift + 22d
formatdd-MMM-yyyy



Link to Trip Assessment

FY20 LACRALO Trip Assessment 2





Trip Proposal Section

1) Traveler Contact Information and Itinerary:

TravelerEmailFrom
City
From
Country
Depart DateReturn Date


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nameTRAVELER1
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nameT-EMAIL
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nameFROM1
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nameFROM2
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Date Data
formatdd-MMM-yyyy
nameDEPART



Date Data
formatdd-MMM-yyyy
nameRETURN
maxDate30-Jun-2020



2) Special Travel Circumstances, Arrangements,
Explanations, or Notations: 
(Please identify each traveler, as applicable)


Text Data
nameSPECIAL
width650px
contenttext



3) Event/Conference Name, Title, or Descriptor:


Text Data
nameEVENT
contenttext



4) Event/Conference Dates:


Start:


Date Data
formatdd-MMM-yyyy
nameSTART


End:


Date Data
formatdd-MMM-yyyy
nameEND



5) Event/Conference Website Link:


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nameLINK



6) Primary Event/Conference Location:


Street
Address:


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nameADDRESS
contenttext



City:


Text Data
nameCITY
typeline
contenttext



Country:


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nameCOUNTRY
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contenttext




7) ICANN Global Stakeholder Engagement Region:


List Data
nameREGION


AAfrica



BAsia



CAustralasia/Pacific Islands



DEurope



ELatin America and Caribbean



FMiddle East



GNorth America



HEastern Europe and Central Asia




8) Activity Sponsors:
(Note: all event sponsors must be identified
in order to comply with ICANN travel guidelines).



Text Data
nameSPONSORS



9) Proposed Goals and Outcomes:

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Content Guidelines (click here)

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Please develop specific goals/outcomes for as many of the following categories as applicable:

1) Workshops/Seminars/Presentations including roles (e.g., speaker, facilitator, organizer), relevant content, literature to be disseminated, and specific purposes/objectives.

2) Engagement/Outreach including broadening awareness of ICANN in targeted regional areas (e.g., under-represented).

3) Recruitment including formal/informal invitations to become involved in ICANN stakeholder communities, working groups, and/or fellowship programs.

4) Fulfillment of documented Outreach Strategic Plans and/or ICANN Regional Strategies.

5) Knowledge Sharing including intentions to extend learnings within and among ICANN stakeholder communities.




Text Data
nameGOALS



10) Additional Information (optional):


Text Data
nameADDTLINFO


11) Consent & Authorization:

By submitting my personal data, I agree that my personal data will be processed in accordance with the ICANN Privacy Policy, and agree to abide by the website Terms of Service.

If you agree to text above, please fill out your name and date in the box on the right.



NameDate


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nameNAMECONSENT
contenttext



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formatdd-MMM-yyyy
nameDATECONSENT



_______________________________________________________________


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Note: The first three elements below should be completed by a Program Coordinator (PC) designated by this organization/structure.

AcknowledgementsConfirmed?Who Confirmed?Date of ConfirmationNotes
The participants identified in this application agree to abide by the terms and conditions of this FY18 Community Regional Outreach Program (CROP) as outlined on the CROP Procedures & Guidelines page.


List Data
nameACK1


AYes



BNo





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nameACKNAME1
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contenttext




Date Data
formatdd-MMM-yyyy
nameACKDATE1



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nameACKNOTES1
width300px
contenttext



The ICANN Organization / Structure's leadership has authorized the submission of this Trip Proposal.


List Data
nameACK2


AYes



BNo





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nameACKNAME2
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contenttext




Date Data
formatdd-MMM-yyyy
nameACKDATE2



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nameACKNOTES2
width300px
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The ICANN Stakeholder Engagement Vice-President has concurred that the Proposed Goals/Outcomes of this Trip Proposal are consistent with operational plans and/or strategies.


List Data
nameACK3


AYes



BNo





Text Data
nameACKNAME3
typeline
contenttext



Date Data
formatdd-MMM-yyyy
nameACKDATE3



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nameACKNOTES3
width300px
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The CROP Staff Administrators confirm that this trip satisfies the program's terms, guidelines, and policies.


List Data
nameACK4


AYes



BNo





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nameACKNAME4
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contenttext



Date Data
formatdd-MMM-yyyy
nameACKDATE4



Text Data
nameACKNOTES4
width300px
contenttext




=======================================================



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titleProgram Administration: STAFF USE ONLY

Approved Travel Elements:

Table Data
nameTRAVELAPPROVAL
initialRows1


TravelerApproved
Arrival Date
Approved
Departure Date
Approved Fees 


ATRAVELERlinetextBLOCK




dd-MMM-yyyyADEPARTBLOCK



dd-MMM-yyyyARETURNBLOCK



trueFUNDEDchecknewlineINLINE


AAirfare



BHotel/Lodging



CPer Diem



DVisa



ERegistration





Staff Department Notifications:

Table Data
nameREQUIREMENTS
initialRows1


Program RequirementDate Satisfied/ConfirmedStaff NameNotes


RQMTBLOCK


AProgram Criteria Satisfied


BConstituency Travel Notified



CTravel Booking Initiated with Attendees


DTravel Booking Completed/Confirmed


EOther Disposition




dd-MMM-yyyySATISFIEDBLOCK



STAFFNAMElinetextBLOCK




NOTES300pxtextBLOCK






CROP Trip Proposal Template (June 2018)