Policy Programs and Community Operations

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Info

Instructions:

1. You must be logged in to the Community Wiki with a valid Username and Password in order to complete forms within CROP.

2. Your organization must first complete and get approval for the Outreach Strategic Plan before any CROP trip could be processed.

3. There are two CROP forms required for each Trip: a) a Trip Proposal; b) a Trip Assessment (must be complete within three (3) weeks of all travelers having returned from the event, no later than the assessment due date which is automatically calculated based on the trip return date).

4. Multiple travelers are asked to collaborate as a team in pulling together the appropriate information.

5. To fill out the the form, click (top of the screen)

6. Answer each of the questions that appears within the form. Use the scroll bar (right) to reveal all contents. Click here to read the full instructions

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7. Some information fields are 'richtext' so that they can accommodate tables, links, images, attachments, and other formatting capabilities that may be useful in explaining/describing this proposal.

8. CROP forms must be completed in English. For those who do not speak English, all of the pages within this Wiki may be translated using the "Translate" option located at the end of the status line just below the page title. (Disclaimer: These translations are computer-generated and, as such, may not be technically correct in all instances).

9. When you are finished answering the questions, remember to the page (bottom right of the screen).

10. This form may be edited/saved as many times as needed. If you need to amend any information/contents subsequently, you simply click on the appropriate form and then click on the top menu bar. Don’t forget to any changes you make. All prior versions are automatically archived.

11. Once any form has been completed, please notify your Program Coordinator (PC) for further processing. The designated PC is responsible for (a) reviewing each form for completeness, (b) coordinating within the ICANN structure and with the Stakeholder Engagement VPs to determine which trips will be approved, and (c) communicating form dispositions to the CROP Administrators (Staff) for further processing.

12. Once any form is fully approved and has received concurrence from the designated Regional VP, Program Administrators (Staff) will mark GreenApproved in the status section and lock the forms to prevent further changes by you. It will receive continued management, processing, and tracking by Staff.

13. Have questions? Check out the Frequently Asked Questions page, and reach out to your designated Program Coordinator (PC).

Warning
IMPORTANT: This form must be completed by the traveler him/herself.

Person Completing Form

Name:

Text Data

name	PERSON
type	line
content	text

Date:

Date Data

format	dd-MMM-yyyy
name	APPDATE

now

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titleColor	maroon
titleBGColor	lightcyan
title	STAFF USE ONLY

Application
Status

Text Data

name	STATUS
type	line

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titleColor	white
titleBGColor	maroon
title	TRAVELER DEADLINE

Excerpt

Assessment Due Date

Report Info

	data:END > shift + 22d
	data:END > shift + 22d
format	dd-MMM-yyyy

Link to Trip Assessment
ISPC Trip Assessment 1

Trip Proposal Section

1) Traveler Contact Information and Itinerary:

Traveler

From
City

From
Country

Depart Date

Return Date

Text Data

name	TRAVELER1
type	line
content	text

Text Data

name	T-EMAIL
type	line

Text Data

name	FROM1
type	line
content	text

Text Data

name	FROM2
type	line
content	text

Date Data

format	dd-MMM-yyyy
name	DEPART

Date Data

format	dd-MMM-yyyy
name	RETURN
maxDate	30-Jun-2019

2) Special Travel Circumstances, Arrangements,
Explanations, or Notations:
(Please identify each traveler, as applicable)

Text Data

name	SPECIAL
width	650px
content	text

3) Event/Conference Name, Title, or Descriptor:

Text Data

name	EVENT
content	text

4) Event/Conference Dates:

Start:

Date Data

format	dd-MMM-yyyy
name	START

End:

Date Data

format	dd-MMM-yyyy
name	END

5) Event/Conference Website Link:

Text Data

name	LINK

6) Primary Event/Conference Location:

Street
Address:

Text Data

name	ADDRESS
content	text

City:

Text Data

name	CITY
type	line
content	text

Country:

Text Data

name	COUNTRY
type	line
content	text

7) ICANN Global Stakeholder Engagement Region:

List Data

name	REGION

AAfrica

BAsia

CAustralasia/Pacific Islands

DEurope

ELatin America and Caribbean

FMiddle East

GNorth America

HEastern Europe and Central Asia

8) Activity Sponsors:
(Note: all event sponsors must be identified
in order to comply with ICANN travel guidelines).

Text Data

name	SPONSORS

9) Proposed Goals and Outcomes:

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Content Guidelines (click here)

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Please develop specific goals/outcomes for as many of the following categories as applicable:

1) Workshops/Seminars/Presentations including roles (e.g., speaker, facilitator, organizer), relevant content, literature to be disseminated, and specific purposes/objectives.

2) Engagement/Outreach including broadening awareness of ICANN in targeted regional areas (e.g., under-represented).

3) Recruitment including formal/informal invitations to become involved in ICANN stakeholder communities, working groups, and/or fellowship programs.

4) Fulfillment of documented Outreach Strategic Plans and/or ICANN Regional Strategies.

5) Knowledge Sharing including intentions to extend learnings within and among ICANN stakeholder communities.

Text Data

name	GOALS

10) Additional Information (optional):

Text Data

name	ADDTLINFO

11) Consent & Authorization:

By submitting my personal data, I agree that my personal data will be processed in accordance with the ICANN Privacy Policy, and agree to abide by the website Terms of Service.

If you agree to text above, please fill out your name and date in the box on the right.

Name

Date

Text Data

name	NAMECONSENT
content	text

Date Data

format	dd-MMM-yyyy
name	DATECONSENT

_______________________________________________________________

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title	Acknowledgements Section

Note: The first three elements below should be completed by a Program Coordinator (PC) designated by this organization/structure.

Acknowledgements

Confirmed?

Who Confirmed?

Date of Confirmation

Notes

The participants identified in this application agree to abide by the terms and conditions of this FY18 Community Regional Outreach Program (CROP) as outlined on the CROP Procedures & Guidelines page.

List Data

name	ACK1

AYes

BNo

Text Data

name	ACKNAME1
type	line
content	text

Date Data

format	dd-MMM-yyyy
name	ACKDATE1

Text Data

name	ACKNOTES1
width	300px
content	text

The ICANN Organization / Structure's leadership has authorized the submission of this Trip Proposal.

List Data

name	ACK2

AYes

BNo

Text Data

name	ACKNAME2
type	line
content	text

Date Data

format	dd-MMM-yyyy
name	ACKDATE2

Text Data

name	ACKNOTES2
width	300px
content	text

The ICANN Stakeholder Engagement Vice-President has concurred that the Proposed Goals/Outcomes of this Trip Proposal are consistent with operational plans and/or strategies.

List Data

name	ACK3

AYes

BNo

Text Data

name	ACKNAME3
type	line
content	text

Date Data

format	dd-MMM-yyyy
name	ACKDATE3

Text Data

name	ACKNOTES3
width	300px
content	text

The CROP Staff Administrators confirm that this trip satisfies the program's terms, guidelines, and policies.

List Data

name	ACK4

AYes

BNo

Text Data

name	ACKNAME4
type	line
content	text

Date Data

format	dd-MMM-yyyy
name	ACKDATE4

Text Data

name	ACKNOTES4
width	300px
content	text

===============

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Approved Travel Elements:

Table Data

name	TRAVELAPPROVAL
initialRows	1

Traveler	Approved Arrival Date	Approved Departure Date	Approved Fees
ATRAVELERlinetextBLOCK	dd-MMM-yyyyADEPARTBLOCK	dd-MMM-yyyyARETURNBLOCK	trueFUNDEDchecknewlineINLINEAAirfare BHotel/Lodging CPer Diem DVisa ERegistration

Staff Department Notifications:

Table Data

name	REQUIREMENTS
initialRows	1

Program Requirement	Date Satisfied/Confirmed	Staff Name	Notes
RQMTBLOCKAProgram Criteria Satisfied BConstituency Travel Notified CTravel Booking Initiated with Attendees DTravel Booking Completed/Confirmed EOther Disposition	dd-MMM-yyyySATISFIEDBLOCK	STAFFNAMElinetextBLOCK	NOTES300pxtextBLOCK

CROP Trip Proposal Template (June 2018)

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IMPORTANT: This form must be completed by the traveler him/herself.

Trip Proposal Section

Approved Travel Elements:

Staff Department Notifications: