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At-Large Priority Activities - 2021

 

 

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Issue #3

Lead: Holly Raiche


Staff resources are disproportionately concentrated on administrative support. Staff should have greater capacity to support preparation of policy advice.
Final Proposal as approved by the Board
Continue to look for opportunities to utilize and develop the skills of At-Large support staff while ensuring that the positions taken by At-Large represent solely those of users. Ensure that the volunteer community has sufficient support services so as to best utilize their volunteer time. This may require a shift or development of skills among At-Large Staff as well as additional staff.
Prioritization3.3.1. (High resource needs; High risk; #1 priority)
ARIWG comments
  1. Consider further use of staff as proofreaders for non-native English speakers
  2. Consider use of staff as translators for non-english participants in advice development
  3. Consider further use of staff to present issues on webinars
  4. (JC) Consider capacity of staff in being the librarian for At-Large's policy repository
  5. (JC) Consider knowledge of staff in actual issues of policy considered by At-Large to enable them to be effective points of reference for queries, past positions, webinars etc
  6. (JC) Consider capacity of staff in monitoring, distilling and applying commentary contributions by At-Large community members collected through various tools / channels, as well as usage of tools for facilitating such contributions
  7. (JC) Performance review

8. (NA) A targeted policy development training program to at-large staff goes hand-in hand with at-large community development or capacity building program. Reasoning the peer learning and discussions enhances the learning.  

9. (NA) Review the job description of at-large staff to develop separate positions /roles with clear organizational structure.

10.(HM) The staff is to research the topic at hand and propose relevant material to the participants/members

Status of improvement effort / staff lead
Activities, if any, on which implementation is dependent, or that are dependent on implementation of this recommendation
Who will implement the recommendation: ICANN community, ICANN Board, ICANN Organization, other?

(JC) ICANN Org for HR aspects, ALAC for actual implementation, with supervision also provided under CPWG leadership (or any other WG dealing with ALAC policy)

(HM) with supervision provided by the implementation working group of the ALAC

Anticipated resource requirements (FTEs, tools)
Expected budget implications

Proposed implementation steps:

  1. (HM) ALAC internal review about the role of the staff in policy making in the past
  2. (JC) Identify what policy support activities ALAC / At-Large needs first
  3. (HM) Consider having one of the staff dedicated to policy issues
  4. (JC) Consider knowledge of staff in actual issues of policy considered by At-Large to enable them to be effective points of reference for queries, past positions, webinars
  5. Consider further use of staff as proofreaders for non-native English speakers
  6. Consider use of staff as translators for non-english participants in advice development
  7. Consider further use of staff to present issues on webinars
  8. JC) Consider capacity of staff in being the librarian for At-Large's policy repository
  9. (JC) Consider capacity of staff in monitoring, distilling and applying commentary contributions by At-Large community members collected through various tools / channels, as well as usage of tools for facilitating such contributions
  10. (JC) Performance review
Continuous Improvement(s)


Metrics
  1. (JC) Performance review
How long will it take to implement this plan?

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Issue #7

Lead: Javier Rua-Jovet


Excessive amounts of At-Large Community time spent on process and procedure at expense of ALAC’s mandated responsibilities to produce policy advice and coordinate outreach and engagement activities. Too many internal working groups are a distraction.
Final Proposal as approved by the Board
The ALAC has begun to review our WGs, ensuring that the ones we have are active and relevant. We have also started the process to revamp our WG web and Wiki presence to ensure that all WGs are properly represented and documented. Groups no longer active will be segregated, but still documented for historical purposes
Prioritization1:1:1 (Low resource needs : Low risk ; 1st priority group)
ARIWG comments

(MH) Collaboration advised due to relationship of this issue with Item issue #1 - Quality vs quantity of policy advice

(NA) Would be handy to have a one stop shop document  as a wiki page that serve as tool to document all the working groups and their members and process used. This page, will be also good for branching out to the working space or the different resources. 

Status of improvement effort / staff lead
Activities, if any, on which implementation is dependent, or that are dependent on implementation of this recommendation
  1. That the ALAC has developed goals and objectives for 2019
  2. That there is a staff member designated to regularly update Working group wikis and the Working Group Website page
  3. That the CPWG wiki page regularly updates issues discussed and progress statements
Who will implement the recommendation: ICANN community, ICANN Board, ICANN Organization, other?
Anticipated resource requirements (FTEs, tools)
Expected budget implications

Proposed implementation steps:

  1. Clarify ALAC focus areas and objectives for 2019
  2. Establish or re-establish working groups that will deal with specific time-framed issues as required (under the management of key stream leaders of Organisation, Policy and O&E streams.
  3. Ensure that staff establish appropriate and updated wiki pages to record WG objectives as well as details or meetings and outcomes of each WG meeting
  4. Ensure that staff record the Working Groups that are currently active on the At-Large website with links to each WG wiki page
  5. Establish a wiki page for the Consolidated Policy Group, to record topics covered at each meeting and a progress statement on each (ncluding the EPDP WG)
  6. Establish a wiki page for the O&E WG and the outcomes of their monthly meetings
  7. Establish a wiki page for the Oganisational WGs, and any relevant updates
Continuous Improvement(s)
Metrics
How long will it take to implement this plan?

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