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    <h1 style="margin-top:50px">Community Travel Support Guidelines</h1>
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11 October 2018

This document presents the guidelines for community members who are supported by the ICANN organization to attend ICANN Public Meetings or other approved ICANN events.

For archived Travel Support Guidelines, please visit:

https://www.icann.org/resources/pages/travel-support-2012-02-25-en#guidelines

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TABLE OF CONTENTS

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If a supported traveler requires a visa to enter the country where an ICANN Public Meeting or other approved ICANN event is to be held, it is the supported traveler’s responsibility to secure all necessary visas, including transit visas.

ICANN Travel Support assists supported travelers whenever possible, but it cannot apply to any visa on the supported traveler’s behalf. ICANN cannot guarantee that the supported traveler will be able to obtain a visa to enter a particular country and has no authority to get a visa expedited or approved. Each consulate or embassy has the discretion to approve or deny a visa application for any reason.

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To be reimbursed, supported travelers must provide ICANN Travel Support with a legible electronic copy of all fees. Reimbursements are provided at the end of the ICANN Public Meeting or other approved ICANN event.

Overview

ICANN Travel Support selects flights based on the following criteria, in descending order of priority:

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Fees that airlines charge to board early are not eligible for reimbursement

Rail Travel

Rail travel must be booked through ICANN Travel Support. Economy class is the standard policy for all rail travel.

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Use of personal vehicles for ICANN-related travel is prohibited, allowing for exceptions in certain circumstances. For more information, contact ICANN Travel Support.

Overview

ICANN Travel Support will book a standard room (king or queen) based on single occupancy. ICANN will pay for room and tax only – all incidental expenses (minibar, pay television, phone calls, laundry, room service, etc.) charged to the room are the responsibility of the supported traveler.

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Certain supported travelers are authorized to receive airfare support, but not hotel support. These supported travelers are responsible for making their own lodging arrangements.

Overview

ICANN pays for meals and other incidental expenses for supported travelers on authorized dates of travel. Supported travelers who choose to arrive before the authorized arrival date or leave after the authorized departure date are responsible for meals and incidental expenses.

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