Page History

Staff, under the direction of At-Large leadership, has already begun to rework the website and Wiki to ensure that our “Policy Advice” pages are accurate and understandable. This will continue as volunteer and staff resources allow. We will also ensure that as documents are published, the classification of the document is clear.

(MH) This activity could relate to Activity Item #7 with regards to working groups.

1. Nov 2018 convene analysis and review of issue and status of improvements to date micro-team with staff allocated, penholders for this issue <insert link to wiki page> and ARIWG member volunteers as desired.
2. Identify the specifics of processes and practices used to date.
3. Identification of opportunities for process improvement or modification
4. Development of proposal for reenvisioning any processes and practices to be discussed by ALAC / At-Large and those utilising ALAC advice.
5. Documentation process renewal proposal as agreed and prioritised developed into a project plan. Noting which milestones are intended to be reached by Dec 2019, and what is to be undertaken under review and continuous improvement planning.

1. Continue and expand the development of webinars to educate the at-large community on the policy considerations of the ICANN community
2. Draw a bright line distinction between individual and at-large policy advice
3. Ensure that at-large representatives to WGs and PDPs are aware of and clear on those distinctions when speaking for the at-large
4. Reimagine the process of of advice prioritization by
   
   1. Focusing on the perspective of the typical end user (as defined by activities not specific groups of end users)
   2. Being disciplined NOT to develop advice when there is no unique "end user" perspective to bring to the discussion (like an amicus brief)
   3. Using the newly formed policy working group (CPWG) as an initial filter and in turn to make make recommendations to the community on prioritization
   4. Seek feedback from regional leaders on prioritization advice
5. Reimagine the process of advice/policy development by
   1. Using the CWPG to formulate an initial perspective on a particular ICANN policy area
   2. Use the regional leaders to socialize and receive feedback on that perspective
   3. only THEN identify a pen holder to draft advice from THAT perspective
   4. finally, submit that draft for open comment by the at-large community
6. Reimagine the participation of non-English speakers in at-large policy/advice development by
   1. Continue to develop "issue briefs" in multiple languages to assist in education of non-English speakers
   2. Employ simultaneous translation on CPWG calls
   3. Continue and expand staff use as proofreaders for non-English fluent drafters before drafts are made public
   4. Employee translators for drafts drafted in a language other than English

1. Number of advice drafts that result from this process (as opposed to the current process of random volunteers)
2. Number of attempts to get feedback of the larger community
3. Quantity of respondents to attempts to seek feedback
4. Number of at-large community participants in policy/advice development
5. Number of non-fluent English speakers engaged in policy/advice development

To the extent allowed by ICANN’s mission and available funding, members of At-Large and the At-Large organizations will continue to, and potentially increase, our involvement
with other I* organizations as a method for increasing the visibility of At-Large, exploring areas for mutual collaboration and for attracting additional At-Large volunteers.

At-Large will continue to work closely with GSE Staff to contribute to regional outreach plans and to encourage participation in a cross-community, cross-organizational fashion.

(MH) Collaboration and coordination with Issue Teams #12, #13,and #15 which are also to do with Outreach, will be required

(MH) before we go further with our current O&E and capacity building programmes, have we really assessed the effectiveness of our current approaches to ensure that our programmes are actually achieving the proposed objectives and impacting the target groups that we want them to reach?

(AC) What is the objective of the Capacity Building Program?

What metrics are we using to ensure this.. therefore this item has to be linked to the Metrics item #16 as well

(MH) This task is related to Activity Item #8 about using social media to assist At-Large with its outreach attempts to attract more participants into our policy development areas and how we can do this more effectively

(AC) Also linked to Capacity Building Program as a transversal objective to build O&E, besides disseminating information.

The ALAC Technology Taskforce regularly reviews various communications tools with the aim of improving At-Large participation. The At-Large Community is very diverse and the selection of any new tools must accommodate this diversity. We will also need to continue to investigate how we can overcome the lack of affordable communications for many of our participants and future participants.

(MH) This item also highlights how we can use what communication channels are available to disseminate important messages out to the wider public as well as the At-Large Community.

Some collaboration with the social media items (#8 & #9) but also with the task teams working on areas #5, #12. #13 and #15 would be appropriate, to enhance the work that is being done in O&E

As well as some metrics to assess the effectiveness of any communication channels that we implement.

(Satish) Some RALOs bring out their periodic newsletters, which are useful in providing information (including policy updates and progress of initiatives) to their community. I'd like to suggest an At-Large-wide newsletter that can periodically update the At-Large community as a whole, besides also informing other AC/SOs on the activities of ALAC.

(AC) A trimester newsletter (depending on resources) could be used as an O&E tool, as well as inform the At-Large community.

As noted in Issue 5, the ALAC supports such external activity to the extent that funding is available and it coincides with ICANN’s mission. Increases in such funding would be appreciated, but in light of the FY19 draft budget, we are now in a mode of trying to minimize impact of the proposed cuts to such activities.

(MH) Collaboration and coordination with Issue Teams #5, #13,and #15 which are also to do with Outreach, will be required

(MH) before we go further with our current O&E and capacity building programmes, have we really assessed the effectiveness of our current approaches to ensure that our programmes are actually achieving the proposed objectives and impacting the target groups that we want them to reach? What metrics are we using to ensure this.. therefore this item has to be linked to the Metrics item #16 as well

(AC) At-Large on the Road approach...

At-Large Staff working with relevant departments to develop a single location which will point to travel funding opportunities and documentation of what resources were ultimately distributed, to the extent supported by those ICANN entities providing funding and reports.

(MH) Collaboration and coordination with Issue Teams #5, #12,and #15 which are also to do with Outreach, will be required

(MH) before we go further with our current O&E and capacity building programmes, have we really assessed the effectiveness of our current approaches to ensure that our programmes are actually achieving the proposed objectives and impacting the target groups that we want them to reach? What metrics are we using to ensure this.. therefore this item has to be linked to the Metrics item #16 as well

• The priorities of the CROP funding initiative has direct impact on the number and types of events we are underwritten to participate. Need assurances on the quantity of sponsored trips to properly plan the year events
• Approval of RALO strategic plans and the subsequent waiting period for staff approval directly impacts some trips that could occur shortly after approval
• Clear and open communication on the GSE activities so that RALO's can participate

(AC) Documentation to distribute must be available in diverse formats for audience. (hard-copy, digital, QR codes, etc.)

• Secure and adequate ICANN funding for Outreach and Engagement
• An integrated calendar of ICANN events and meetings to coincide with RALO activities