Page History

Notes/ Action Items

ACTION ITEMS:

• Staff to update discussion document to reflect latest Sub Team deliberations and recommendations (DONE – see attached)
• Brian to work with staff to prepare update/report for full Working Group call tomorrow (Wednesday), with focus on the Sub Team’s findings and recommendations (IN PROCESS)
• Staff to review the cases coded by Rebecca as indicating possible language issues, and report to the Sub Team about any policy issue identified as a result (IN PROCESS)

RECOMMENDATIONS:

• Section J: Language - Develop guidance for Examiners to assist with their decision as to what language to use in going forward with a URS proceeding and Determination
• Section L: Education & Training - Develop a multilingual basic FAQ (for both complainants and respondents) that can grow over time

NOTES & DISCUSSION:

1. Section J (Language)

- Two types of issues: notice to Respondent, and notice to registries/registrars

- A few cases have noted that respondents may have an issue with the language (of the Examiner? Proceedings/Determination?) - refer to Rebecca's spreadsheet for the cases

- Petter (as panelist) has seen cases where the response was provided in English, but not necessarily fully conversant.

- RECOMMENDATION: provide some guidelines for Examiners to look at, in deciding which language to use for the Determination when the respondent's main language does not appear to be English

- On FORUM report of language: Renee confirms that it is a regular report to ICANN that just lists the languages used during the reporting period.

- Staff to look at the cases noted by Rebecca's research to see if any substantive issues can be identified.

2. Section K: Abuse of Process

- FORUM looked at 20 cases where respondent alleged abuse of process by Complainant, but none found (overall, no cases of abuse have been found, based on the current URS provisions)

- Respondents may make the allegation but while it may be noted by the Examiner, the Examiner may not specifically note that no abuse was found

- See what (if any) recommendations or issues are highlighted by the other two Sub Teams

- No specific recommendation from Documents Sub Team based on available data

3. Section I: Education & Training

- The Providers' feedback has substantial information about this topic; some follow up being conducted by the Providers Sub Team

- Look to Providers Sub Team for specific issues/recommendations - could include development of a multilingual basic FAQ (for both complainants and respondents) that can grow over time

- Practitioners Sub Team may also have insights.

4. Section M: URS Providers

- Again, guidance here should mostly come from Providers Sub Team and perhaps the Practitioners Sub Team

5. Section N: Alternative Processes

- Added due to WG member suggestions; no specific data noted or reviewed by Documents Sub Team