Page History

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1. Attendance
2. Changes to SOI
3. Review of Revised Guidelines Based on Hyderabad Feedback
4. Call Next Week?
5. AOB

Notes  (including relevant portions of the chat)

Introduction

•  Lori: today's discussion will be do review 2nd draft of the guidelines. It is an umbrella document. After comments are received, we'll produce a 3rd draft.

•  We need to bring this to CCWG plenary no later than January 18 to meet the short track timeline.

1. Attendance

•  Roll call will be taken from the AC room.

2. Changes to SOI

•  No changes to SOI.

3. Review of Revised Guidelines Based on Hyderabad Feedback

•  Lori read through the new version.

•  Alan: this looks pretty good. we have to use the words "in good faith" somewhere

•  Lori suggests putting it in I.a. "and must be in good faith"

• Alan: IIb: period of review ... SO/AC: we need to confirm which body is making the decision, it may be the council rather than the SO itself.

•  Lori: I'll make sure that nomenclature aligns with the bylaws.

•  Alan: c and d I suspect don't belong here.

•  Lori: wanted to stress it is an open and transparent process

•  Alan: maybe "open and transparent as consistent with the rules of the organization"

•  all SO/ACs have a requirement to notice other organizations.

•  Cheryl: I think this is looking good

•  Lito Ibarra: Alan's observations are valid and useful

•  Julf Helsingius: I agree, it is looking pretty good

•  Avri: i'd say we are half way done, it needs more discussion and more time to focus on it.

•  Lori: asking the group to focus on this before Christmas, put some comments on Google Doc, or in emails.

•  Lori: would like to submit this to ICANN Legal team to provide their input and expertise

•  Cheryl: could we get a link to the Google Doc

•  ACTION (staff): send a link to the Google Doc to the subgroup mailing list

4. Call Next Week?

•  Lori: should we meet next week?

•  Subgroup agrees to cancel next call.

•  ACTION (subgroup): send comments on the draft

5. AOB

•  Bernie: suggest underlining the fact that each SO/AC has their own procedures & rules, and they should be referenced when an SO or AC wishes to document its use of this process.

•  Cheryl Langdon-Orr (CLO): pro forma set of desirables in our report?

•  Alan: I am not sure to understand what Bernie is saying, all we can could is say it has to be done in accordance with their set of procedures. Our doc should not be more specific.

•  Bernie: There should be a note that whenever an So/AC is following through, they should quote the rule that they are following at that time.

•  Alan: Shouldn’t that be true for exercising any community empowered power? We have set up the bylaws but we haven’t set up any procedures for overall coordination of any of these things

•  Lori: should this take more the form of a recommendation than a footnote in our report?

•  Alan: this is a generic issue that we have to address on a global scale for all of the powers, that someone along the way needs to address.

• Lori: this needs to be in our report.

• Alan: you said you would start filling out the template for our formal report to the CCWG, when do you think you’ll have that ready?

• Lori: I will try to produce a draft before new year.

Action Items

ACTION (staff): send a link to the Google Doc to the subgroup mailing list

ACTION (subgroup): send comments on the draft

Documents Presented

WS Guidelines Draft 2 12-14-16.pdf

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