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13.1

ReviewtheALAC's/At‐Large'sPolicyAdviceDevelopmentprocessesandproposemeasurestoreducebarriers.

Ratify the process reflected in the flowchart titled “Figure D-1: How the ALAC Should Request an Extension to a Public Comment Period” by which the ALAC could request that a Public Comment (PC) period be extended.

See: ICANN Public Participation Committee See: Figure D-1

Establish a standing committee, the ALAC/At-Large Policy Review Committee (PRC), responsible for advising the ALAC of actions needed regarding upcoming PCS policy issues, as well as policy issues not on the PCS but of At-Large interest. The working of the PCS is depicted in the flowchart titled “ALAC/At-Large Complete

13.1(b)

Request that extensions to Public Comment periods be allowed of any length up to 30 additional days (see “A” on Figure D-1).

This sub-task was superseded as it subject to change in ICANN's Public Participation Committee.

See: Figure D-1

13.1(c)

Request that any extension request to a Public Comment period be granted or denied within 24 hours (see “B” on Figure D-1).

This sub-task was superseded as it subject to change in ICANN's Public Participation Committee.

See: Figure D-1

13.1(d)

Recommend the establishment of a Policy Scheduling Team (PST), consisting of ICANN Staff, to coordinate the opening of Public Comment periods.

The Policy Staff provide one another with weekly updates on the policy updates of the ACs/SOs that they each support.

The PST should:

• Be comprised of an ICANN Staff member assigned to each SO/AC and the Language Services Manager; and
• Maintain a publicly available Policy Comment Schedule (PCS), which tracks upcoming Public Comment periods, in order to (a) avoid many such periods opening around the same time, (b) allow the ACs and SOs to better plan their time and (c) allow better planning for needed translations. (For each upcoming Public Comment period, the PCS should Include the policy name, a synopsis, the responsible AC or SO, and tentative opening date.)

13.1(e)

Establish a standing committee, to be known as the ALAC/At-Large Policy Review Committee (PRC), which will be responsible for advising the ALAC of any and all actions needed regarding upcoming PCs policy issues, as well as policy issues not on the PCS but of At- Large interest.

See: At-Large Meeting with ASO See: Figure D-2

The working of the PCS is depicted in the flowchart titled “ALAC/At-Large Policy Review Committee (PRC)” (see Figure D-2).

The specific responsibilities of the PRC should include advising the ALAC as early as possible of:

• ALAC comments needed in response to upcoming Policy Comment periods;
• At-Large community briefings, documentation or translations needed for upcoming Policy Comment periods;
• The degree of interest that the RALOs and ALSes have in the ALAC’s submitting comments during Policy Comment periods; and
• Policy issues (and other concerns) relevant to end users that are noton the PCS but that the RALOs and ALSes are interested in bringing to ICANN’s attention. In order to perform its function, the PRC should be comprised of:
• The Chair and Secretariat of each RALO;
• At least two additional representatives from each RALO;
• The ALAC Rapporteur; and
• The ALAC Liaisons to the various ACs, SOs and cross-constituency WGs.

13.1(f)

Ratify the process reflected in the flowchart titled “ALAC/At-Large Policy Advice Development (PAD) Process” (shown in Figures D-3, D-4 and D-5), by which the ALAC could systematically respond to Public Comment periods.

See: Figure D-3 See: Figure D-4 See: Figure D-5

This flowchart represents a comprehensive, flexible, systematic process that would replace the At-Large Policy Advice Development  process currently in use.

If the final comment is ratified, the ALAC requests the Policy Staff in support of the ALAC, to transmit the comment to the ICANN Staff person responsible for the Public Comment period.

13.2

Strengthenpolicy‐developmentprocesseswithintheSOsandACsforrequestingandconsideringtheALAC’sinput.

As part of the GNSO’s reviewandrevisionofits  PolicyDevelopmentProcess(PDP)during the last year, it now regularly requests and considers the ALAC’s input;

• ThestandingALACLiaisontotheccNSOandtheccNSOliaisontotheALACnowensurethattheALAC’sinputisregularlysoughtandconsideredintheccNSO’sPDP;and

• TheASOPDP,viatheRIRs,isalreadyopentopublicinput.

ResponsibilityforthiswatchingbriefhasbeenallocatedtotheExecutiveCommittee.

Review current processes in each of the ACs/SOs.

Responsibility for this watching brief has been allocated to the Executive Committee.

Develop recommendations to make relevant changes for community consideration.

Responsibility for this watching brief has been allocated to the Executive Committee.

13.3

ProcessesbetweenSOs,ACsandtheBoardneedtobedeveloped/strengthenedtoprovidefeedbackonhowtheALAC’sadvicehasbeenconsideredandused.

ThisRecommendationisnolongerrelevantas:

• A strengthening of AC/SO communication, including a mailing list and regular AC/SO call.
• TheactionsofICANN
• GrowthinCross-CommunityWorkingGroupssuchastheDSSA
• ThistaskisalreadyspecificallyaddressedbyRecommendation7 of the Final RecommendationsoftheAccountabilityand TransparencyReviewTeam(ATRT).

13.4

EnsuretheGNSOPDPincorporatesmeasureswhichguaranteeALACinputisrequested,included,andconsideredintegraltotheprocess.

• AspartoftheGNSO’sreviewandrevisionofits PolicyDevelopmentProcess(PDP)duringthelastyear,itnowregularlyrequestsandconsiderstheALAC’sinput.

ResponsibilityforthiswatchingbriefhasbeenallocatedtotheExecutiveCommittee.

13.5

EnsuretheccNSOPDPincorporatesmeasureswhichguaranteeALACinputisrequested,included,andconsideredintegraltotheprocess.

ThestandingALACLiaisontotheccNSOandtheccNSOliaisontotheALACnowensurethattheALAC’sinputisregularlysoughtandconsideredintheccNSO’sPDP

ResponsibilityforthiswatchingbriefhasbeenallocatedtotheExecutiveCommittee.

13.6

EnsuretheASOPDPincorporatesmeasureswhichguaranteeALACinputisrequested,included,andconsideredintegraltotheprocess.

TheALACanditsImprovementsTaskforceestablishedthattheongoingresponsibilityforthistaskwillbedisseminatedamongsttheALACChair,theExecutiveCommittee,theDirectorforAt-Large,andRALOleaders.