Decision making

• By default NCSG-EC decision are made by consensus of full members. Any exception to this default will be approved by the NCSG-EC on a consensus basis.

Leadership

• A chair will be elected by a vote of the NCSG membership according to election rules defined elsewhere.
• One or more vice chairs may be chosen by the NCSG-EC on a yearly basis
  • should the NCSG-EC not be able to come to consensus on the selection of a chair or a vice-chair, a vote will be held where at least majority (or should it be 2/3) approve the selection
• A chair can serve, at maximum, 2 consecutive terms

• Should it be necessary, the NCSG-EC can call for a new chair election to replace a sitting chair by consensus of the NCSG-EC - excluding the person being considered for removal.
• Should it be necessary, a vice-chair can be removed by a consensus of the members of the NCSG-EC - excluding the person being considered for removal.

Work Process

• As much as possible, all work will be done using Internet tools, including, inter alia,
  • email
  • wiki usage
  • google document, google wave and other available network cloud based tools
• When necessary teleconferences will be scheduled. A scheduling tool wil be used to attempt to find a time when all members can attend. Unless all members can attend the teleconference, any decsions made at a teleconference will be provisional until full consensus is determined.
• When possible, as enabled for example by an ICANN meeting, a face to face meeting of the NCSG-EC will be held. As with teleconferences, if all members cannot attend, any decisions made will need to be verified before being considered final.

Mailing List

• All full members and observers will be subscribed to the NCSG-EC mailing list
• The NCSG-EC list will maintain an open archive
• For non subscribers the list will be a moderated. Comments from NCSG members relevant to ongoing discussions will be forwarded to the NCSG-EC list by list moderator.

Observers

• Any observer to the NCSG-EC will have full participation rights except will not be counted in any consensus process or vote.
• Elected or appointed chairs of Interest-Groups/Constituencies will be given observer status

Change Log

(ad) 17 Dec: first draft
(ad) 17 Dec: added section on the mailing list, editied Observers section
(ad) 17 Dec: modified section on selection of chair to include notion of the election of chair being done by the membership of the NCSG which was discussed previously.