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The EC may have private communications mechanisms (e.g. email lists), which shall be archived and available to NPOC members, the ICANN community or the general public upon request. 

4.0 Other Committees

4.1 Membership Committee

4.1.1 Purpose and Function. The Membership Committee’s primary focus will be to recruit new members, review new member applications to determine eligibility, maintain the active member list and determine the eligibility for elections.

4.1.2 Officers. As long as there are sufficient willing participants, the Membership Committee shall consist of the following officers:

4.1.2.1 Chair;

4.1.2.2 Vice Chair;

4.1.2.3 Recorder; and

4.1.2.4 The General Assembly, which shall consist of no less than two (2) and no more than eight (8) members.

4.1.3 Responsibilities. The Membership Committee shall:

4.1.3.1 Receive and review Member applications and, if the information in the application is not sufficient to warrant acceptance, notify the applicant and request additional information;

4.1.3.2 Establish, execute and assure compliance with the new Member application process;

4.1.3.3 Accept new Members who qualify in accordance with this Charter;

4.1.3.4 Maintain the list of Members with contact information and update at least every six months;

4.1.3.5 Determine the ICANN geographical Region(s) represented by each Member. This determination will be made based on citizenship, residence, duration of residency or experience within a Region, depth of involvement in Internet matters in the Region, and other criteria as contained in the ICANN Bylaws or approved by the ICANN Board;

4.1.3.6 Devise and conduct recruitment and outreach programs;

4.1.3.7 Elections and Reporting

4.1.3.7.1 Determine the active voting status of Members;

4.1.3.7.2 Upon receipt from the EC of a notice of an upcoming election, confirm the identity and status of Constituency Members eligible to vote and run for office at least forty (40) days prior to the beginning of such election;

4.1.3.7.3 Accept nominations for offices to be filled by such election and, in the case of more than four (4) nominations for any office, determine the top four (4) candidates, who will be included on the ballot. In the case of a dispute about this determination, any interested party may appeal the decision to the EC; and

4.1.3.7.4 Notify the EC of the names of the candidates for each office at least ten (10) days prior to the deadline for providing ballots to Constituency Members eligible to vote in such election.

4.1.3.8 Advise and assist the EC, NPOC as a whole and perform other duties as reasonable requested; and

4.1.3.9 Establish work groups to perform as needed.

4.2 Policy Committee

4.2.1 Purpose. The Policy Committee’s primary focus shall be to establish and develop NPOC policy positions and draft comments, letters and other communication regarding ICANN policy issues.

4.2.2 Officers. As long as there are sufficient willing participants, the Policy Committee shall consist of the following officers:

4.2.2.1 Chair;

4.2.2.2 Vice Chair;

4.2.2.3 Recorder; and

4.2.2.4 The General Assembly, which shall consist of no less than two (2) and no more than eight (8) members.

4.2.3 Responsibilities. The Policy Committee shall:

4.2.3.1 Monitor ongoing ICANN policy development processes and emerging issues and provide recommendations to the NPOC regarding the same;

4.2.3.2 Draft comments, letters and other communications related to official NPOC policy; and

4.2.3.3 Establish work groups to perform as needed.

4.3 Communications Committee

4.3.1 Purpose. The Communications Committee’s primary focus shall be to maintain the efficient exchange of information between the NPOC, the NCSG and the ICANN community.

4.3.2 Officers. As long as there are sufficient willing participants, the Communications Committee shall consist of the following officers:

4.3.2.1 Chair;

4.3.2.2 Vice Chair;

4.3.2.3 Recorder; and the General Assembly, which shall consist of no less than two (2) and no more than eight (8) members.

4.3.3 Responsibilities. The Communications Committee shall:

4.3.3.1 Establish work groups to perform as needed;

4.3.3.2 Establish and manage all public communications facilities as described in Section 6.0, in accordance with the list of Members’ contact information provided by the Membership Committee Chair;

4.3.3.3 Establish and manage the NPOC website, including access to membership application forms; and

4.3.3.4 Maintain all records and documents of the NPOC.

5.0 Membership

5.1 Definition

5.1.1 The members of the NPOC will be comprised of organizations with missions such as: philanthropic, humanitarian, educational, academic and professional development, religious, community associations, promotion of the arts, public interest policy advocacy, health-related services, and social inclusion. It is the expectation that the members will:

5.1.1.1 Support the NPOC mission;

5.1.1.2 Represent geographically diverse organizations and communities;

5.1.1.3 Provide their unique organizational perspectives and recommendations to the ICANN community and not those of their official representative

5.1.1.4 May be local or regional not-for-profit organizations or larger international not-for-profit organizations;

5.1.1.5 Not be required to have any special expertise;

5.1.1.6 Own at least one domain name and maintain or have plans to create an organization website;

5.1.1.7 Acknowledge the relevance of ICANN related matters; and

5.1.1.8 Agree to actively participate in the multi-stakeholder model.

5.1.2 NPOC membership will be extended to any interested not-for-profit or non-governmental organizations provided that the organization presents sufficient paperwork stating that its jurisdiction acknowledges the organization is not-for-profit.

5.1.3 NPOC membership will have two states active and inactive:

5.1.3.1 Active members are an organization whose designated representative has participated in NPOC discussions at least once within a continuous twelve month period and shall participate in at least four (4) constituency-wide meetings.

5.1.3.2 Inactive members are organizations whose designated representative has not participated in NPOC discussions as described above. Inactive members will not have the right to vote. Inactive members can become active again with participation by its representative.