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AL.SU/0908/1/3

Introductory Note

This document was prepared by the Staff at the request of the Summit Working Group in its teleconference of March 2008. It is intended to be of assistance to the members of the community in identifying elements of the Summit which have yet to be decided by the community.

The list of items has been drawn from the proposal for the Summit prepared by the community and presented to the Board of ICANN in February 2008. It is therefore not necessarily a summary of every single possible decision that needs to be made, but those major decisions upon which future decisions would then need to be based.
The open questions have been grouped into sections related to the programme/content of the Summit, and the questions related to logistics for the event, in order to follow the structure of work of the two community-led working groups created for the purposes of good organisation

Programme-Related

1. The Notes of the proposal suggest that “Summit organisers – with the assistance of ALAC< RALO Chairs and ICANN Staff – will distrubute in advance information to ALSes related to ICANN issues requiring attention.”

a. What information is required – length, level of detail
b. What subjects is it required for – is this those identified as priorities in the survey?
c. What is the schedule for production of the information if it does not already exist?
d. What languages is the information required in?

2. The Notes provide that the “Emphasis will be on deep-policy analysis as well as expeditent Summit-derived resolutions.”

a. How are drafts to be produced for consideration in advance of the meeting?
b. Who is to produce them?
c. How are views related to those drafts to be collected and what is to be done with them?
d. What is the process of ensuring that the draft resolutions will be sufficiently far advanced by the time of the Summit that the likelihood of completing and passing them at the Plenary will (to the extent possible) be assured?

3. With Respect to the Vision of the Summit, how are each of the four items listed to be realised.

Logistics / Participation Related

4. The proposal envisages that receipt of travel and expense support should be based upon “… participation criteria to ensure that the summit participants will be engaged and committed to the summit goals.”
a. What are the objective criteria?
b. How will the decisions be made as to whether an ALS meets the criteria or not?
c. Who will announce the criteria and what process will be used to collect responses from those who wish to attend?

5. The Notes provide that “Delegates are expected to be full participants and not just attendees. Those who are absent from more than 50% of meetings will not be subsidised for future ICANN events.”

a. How is this to be kept track of?
b. Who is to keep track?
c. How is it to be published or made available (if it is)?

6. Interpretation at the Summit

a. Will all sessions of the summit be interpreted? If not then:
b. Which sessions will be interpreted and for which languages?

7. What level of remote participation is to be provided for those unable to attend in person?

a. One-way audio streaming?
b. Two-way telephonic?
c. Whiteboard?
d. Whiteboard with audio / video?

8. The Notes provide that “All points of view will be welcomed, however, it is stressed that the Summit is intended to be a positive, progressive event and delegates are expected to participate in that spirit…”

a. How is this to be encouraged or ensured – what rules of procedure or behaviour will be used?
b. If the rules of behaviour or procedure are not yet extant, who is to produce them?
c. How are they to be agreed?

9. How are those participants who wish to attend to signify their desire to participate?

10. Who is to collect this information?