At-Large Advisory Committee Teleconference

9th October 2007

Summary Minutes

Apologies from Members: Robert Guerra, Carlos Aguirre, Veronica Cretu, Izumi Aizu, Beau Brendler, Jacqueline Morris
Absent Members: Mohamed El Bashir, Jose Ovidio Salgueiro
Members Present: Annette Muehlberg, Cheryl Langdon-Orr, Alan Greenberg, Alice Wanjira Munyua, Sebastien Bachollet, Hawa Diakite
Liaisons Present: Wendy Seltzer, Hong Xue
New Appointees Present: Fatimata, Nguyen Thu Hue
Staff: Nick Ashton-Hart

As the meeting was not quorate there was general agreement to discuss those items for which decisions were not required.

Cheryl Langdon-Orr took on the duties of Chair in the absence of Jacqueline Morris.

AGENDA

Review of Action Items from the previous meeting.

Members noted that all items excepting items 1,4, and8 had been completed.

Item 1: It was requestd that time be set aside to meet with Doug Brent to discuss budgeting at the LA ICANN meeting.

Item 4: This is pending, with Alan noting that he was preparing a draft for the committee to review online prior to transmission.

With respect to that item, Sebastien Bachollet provided a report on the teleconference between himself, Evan Leibovitch, Nick Ashton-Hart and Denise Michel with respect to the At-large Summit, noting that the email sent prior to the summit by Evan and Darlene announcing that the idea was dead has turned out to be premature; further work is to be done in particular to specify the objectives, prospective attendees. The Staff noted also that there was no guarantee of all or part funding from ICANN for this effort but there was a willingness to discuss things further in an informal context. It was also noted that the summit group had yet to begin to use the official list for this purpose. There was some ambivalence, but more support, for the idea in principle.

A discussion was held about the possibility of funding additional people to attend the LA meeting who are involved in the summit preparations and the staff indicated that this would not be possible. Wendy Seltzer registered an objection with this position which the staff noted for the record.

Discussion of the Agenda for the LA Meeting

Annette discussed activities so far and noted the aforementioned Agenda requirements as a result of this meeting… (Annette, Robert, Veronica, Staff, and Didier Kasole)

1. There was discussion on the Audio and communications technology being provided to us at our meetings as having been inadequate in the past… Nick informed us that these facilities are being provided by a professional subcontractor to ICANN for all the meetings in LA including ours, whereas in the past these services had been provided by subcontractors to host committees which ICANN could not control, and he had been assured that we should experience a much higher standard of meeting quality as a result.
2. Our attention was drawn to the Los Angeles Meeting page linked from the ALAC Home Page. This holds a Day by Day meeting schedule as has been generally outlined in previous email from the SC and reflected on the ALAC Google iCalendar. It was noted that this summary of daily activity meeting times and general topics requires significant and specific Agendas to be developed for each. Some of these essential items have been discussed in this meeting and matters of Policy Development was seen as an essential Agenda activity that MUST be completed early in our schedule of meetings. The Staff offered to provide a first-draft schedule of topics for each session which would then of course be subject to revision by the Committee and this was accepted by the Members.
3. From this it was further discussed that the best scheduled meeting time for this important topic would be the 1st session listed on Monday 1900 – 2100 and the following policy topics need to be addressed.
   1. New gTLDS
   2. IDNs: ALAC Statement for the ICANN Board Request for Responses
   3. RAA Review
   4. WHOIS Services
   5. IPv4 - IPv6 Migration
   6. Domain Tasting

Follow up from these discussions can then occur in the Thursday session and this session should also include a discussion on the Summit and any other issues raised during other strategy planning processes and/or our workshop on Sunday.
Other matters that need to be followed up by the LA planning SC include:
• A meeting with the ICANN Fellows;
• coalescence and information exchange from the outcomes of the regional secretariats meeting being held in parallel to our ALAC activities on Sunday;
• Locking in a confirmed time for our meeting with the ICANN Board on Thursday.
Hong suggested some time on policy before Thursday to allow IDNs to be discussed. Nick mentioned that this could be done either Monday or Tuesday.

Working Practices of the Committee

It was proposed that this list of topics should be on one agenda in LA.

In conclusion it was discussed that considering the increased technical difficulties of this teleconference we should actively pursue ( through Nick) another option ... As this drastically needs to be improved.
Marratech was discussed as an alternate option and Sébastien will follow up on the possibilities of us having a trial meeting this way Nick will pursue this from within ICANN (Sébastien / Nick)