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Most features of CROP remain unchanged for FY23. This is in line with the ICANN Board request that CROP should continue to meet its goals in a cost-effective manner while facilitating community outreach efforts that are directly and demonstrably related to ongoing ICANN policy, technical, or advisory work. 


Info

FY23 Trip Proposal Submission Deadline - Friday, 12 May 2023

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Info


CROP TRIP Proposal Submission Deadline for ICANN Meetings in FY23

ICANN76 | Cancun, Mexico - Friday, 20 January 2023

ICANN77 |  Washington, DC, USA - Monday, 24 April 2023


REMINDERS

  • CROP will continue to determine whether a specific country is within an applicable geographical region according to the list of countries and geographic regions currently used by the ICANN org Global Stakeholder Engagement (GSE) team. Click here to see the full GSE list of countries and regions. 
  • Any one of the three allocated trips for FY23 must be to either an ICANN Public Meeting or an ICANN-organized event in the applicable region. 
  • While event registration fees will not generally be supported, a limited exception has been created that requires approval from the CROP administrator in consultation with the relevant regional GSE vice president.
  • Trip proposals are due to the CROP administrator seven weeks before the start date of the proposed trip. Concurrence from the relevant regional GSE vice president is due at least six weeks before the start date of the proposed trip.

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  1. Each RALO and eligible GNSO Constituency is allocated up to three (3) individual regional trips, to be utilized within a financial year (FY), and in accordance with the goals, strategies, and expected activities and outcomes detailed in each RALO’s and Constituency’s Outreach Strategic Plan.  
  2. The three allocated trips must be within the applicable geographical region for each RALO and eligible Constituency (as determined by the GSE list of countries and regions); and must be applied in the following manner:
    1. If, during the current FY, there is an ICANN Public Meeting or an ICANN-organized event occuring in the relevant region, at least one trip must be allocated either to that ICANN Public Meeting or ICANN-organized event.
    2. The remaining trip allocations must be used for events in the relevant region that are:
      1. Directly and demonstrably related to ongoing ICANN policy, technical, or advisory work, such as a Regional Internet Registry meeting
      2. Consistent with the ICANN org strategic plan for that region as directly assessed by the relevant regional GSE vice president
  3. For clarity, if there is no ICANN Public Meeting or ICANN-organized event taking place in the relevant region during the current fiscal year, all three trip allocations may be used in accordance with the criteria outlined in 2.b.

PLEASE NOTE:

  • For CROP purposes, the list of GSE countries and geographic regions will be used to determine the applicable region that a meeting/event falls under.
  • The “relevant region” for a RALO means those countries corresponding to the RALO’s region in the GSE list.
  • The “relevant region” for an eligible GNSO Constituency means that the trip must be allocated to a traveler residing in one of the countries within the GSE-designated region where the event/meeting in question is taking place.
  • A RALO or eligible GNSO Constituency may choose to use more than one (1) trip to the same meeting, which will count as part of its overall three (3) allocations.
  • An “official meeting organized by the ICANN Organization” means a meeting where the programming, logistics and other arrangements are solely or primarily the responsibility of the ICANN Organization. By way of example, this will include the GDD Summit but not any other conference or event where ICANN’s involvement is in the form of minor funding or sponsorship in kind (e.g. providing small gifts for inclusion in conference bags or permitting the ICANN logo to be used on a brochure), sending delegates (whether staff or community members funded via other means), or is an invited speaker.  

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