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Answer: In efforts to ensure that ICANN supported travelers and ICANN Staff have the same expectations of service deliverables, the following explains why we have instituted a 6 week requirement for fully approved CROP proposals to be provided to the Travel team. We understand that some travel arrangements can be done quickly, others are more complex. A consistent time frame ensures equal treatment for all travelers in a transparent manner.

Traveler Steps

ICANN Staff Steps
  • Allow time to apply for a visa, if applicable (even some intra-regional travel requires transit and final destination visas).
  • Allow time to apply through ICANN's Travel Provider portal in order to: register/update traveler profiles and have best opportunity to book airline and hotel of choice, especially for impacted and popular conferences.
  • Allow time to arrange for best available seating, pricing, and routing for the benefit of the traveler and ICANN.
  • Allow time to have per diem wired in advance of travel.
  • Allow ICANN Staff time to comply with state and US requirements for vetting funded travelers (see CROP Procedures and Guidelines).
  • Allow time for administrative work with Finance and CROP team re: budget identification, set up new travelers in system and wire transfer information.
  • Allow time for coordination with ICANN's Travel Provider to finalize most fiscally responsible travel.
  • Allow time to execute the least expensive registration fees (if applicable).



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 Can you please define, for the purposes of this program, what is a “Region”? There are five official U.N. regions; however, there are eight operational regions as shown on the CROP Contacts page. For example, what happens if a traveler is leaving from New Zealand and traveling to the Pacific Islands? That is only one official ICANN region, but would involve two Stakeholder Engagement VPs? 

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