new gTLD WG
30 January 2012	Draft At-Large/ALAC Process for considering and making objections to new gTLD Applications

Figure 1 - up to Week 1 of Application Comment Period

START

At-Large new gTLD RG
wiki page

Notice sent to all RALOs for participants to join At- Large new gTLD Review Group (gTLD RG)

Suggested composition of gTLD RG:
at least two persons from each RALO and one
ALAC member from the region

At-Large wiki page on new gTLDs Applications

At-Large new gTLD Review Group (gTLD RG)
holds meeting to review its operating procedures

members of the gTLD RG must have a clear understanding of the tasks ahead and "be able to hit the ground running" when the Application Comment Period (ACP) starts

before start of Application Comment Period (ACP)

program-status/application- results

ICANN posts the public portions of all gTLD applications considered complete and ready for evaluation

At-Large wiki page on new gTLDs Applications

gTLD RG posts to ALAC, At-Large and RALO lists on the start of the 60 day Application Comment Period (ACP)

Week 0 - ACP starts

At-Large new gTLD Applications Dashboard

gTLD RG ensures information from ICANN's new gTLDs application results website is imported into At-Large new gTLD Applications Dashboard

new gTLD Applications Dashboard tracks comments on gTLD applications for evaluation panels, on objection grounds

gTLD RG posts to ALAC, At-Large and RALO lists on the At-Large new gTLD Applications Dashboard to track comments on gTLD applications

Week 1 of ACP

continued on
Figure 2

Figure 2 - up to Week 4 of Application Comment Period

from Figure 1

A	beginning of Week 1, 2, 3 of
Application Comment Period
(ACP)

Status update of changes to At-Large new gTLD Application Dashboard

gTLD Review Group posts status update of changes to the At-Large new gTLD Application Dashboard (# of comments received on which gTLD applications wiki pages etc) to ALAC, At-Large and RALO lists and outlines how At-Large can comment on gTLD applications

Evaluation Panels: String Similarity, DNS Stability, Geographic Names, Technical & Operational Capability, Financial Capability, Registry Services, Community Priority

Objection Grounds - Limited Public
Interests, Community

Comnments can be received by the gTLD RG directly from ALS, RALO or ALAC members ;  seen on RALO mailing lists or noted during RALO/ALAC meetings

	
gTLD Review Group updates/creates wiki comment pages of gTLD applications based on comments directly received, seen on At- Large lists, or heard on conference calls
(see Figure 2a)		

No	Is it the end of the week yet?

Yes

end of Week 1, 2, 3,4 of ACP

No	Is this the end of the
A	Week 4 after the ACP?

Yes

Notice of upcoming new gTLD WG meeting

Notice sent of upcoming new gTLD WG meeting to review submitted comments and to draft formal At-Large comments for possible submission to ICANN's Application Comments

Continued on
Figure 3

Figure 2a - gTLD RG updates/creates wiki comment pages of gTLD applications based on comments directly received, seen on At-Large lists, or heard on conference calls

START

Has the gTLD RG received or
No	seen any comments from At- Large regarding any gTLD
application for the evaluation panel's consideration or on objection grounds?

No

END

Are there any RALO or ALAC meetings within the week?

Yes

Yes

gTLD RG members attend meetings to give updates and notes comments on gTLD applications for evaluation panels's consideration or objections grounds made during the call

Evaluation Panels: String Similarity, DNS Stability, Geographic Names, Technical & Operational Capability, Financial Capability, Registry Services, Community Priority

Evaluation Panels

Does wiki page on

Is the comment received by the gTLD RG one for the evaluation panels' consideration or on objection grounds?

Objection Grounds - Limited Public Interests, Community

Objection Grounds

Does wiki page on

Yes

gTLD application
already exist for comments for evaluation panels' consideration?

gTLD application already exist for comments on objection grounds?

Yes

gTLD Application Dashboard
No	(updated automatically)	No

gTLD RG adds At-Large comment on wiki page, crediting the source and author of the comment.		

gTLD RG creates wiki page for gTLD application for comments for evaluation panels' consideration

Wiki page of gTLD Application for comments for evaluation panels' consideration

	
gTLD RG adds At-Large comment on wiki page, crediting the source and author of the comment.	

Wiki page of gTLD Application for comments on objection grounds

gTLD RG creates wiki page for gTLD application for comments on objection grounds

END	END

Figure 3 - Week 5 of Application Comment Period

from Figure 2

beginning of Week 5 of
Application Comment Period

Status update of changes to At-Large new gTLD Application Dashboard

gTLD Review Group posts status update of changes to the At-Large new gTLD Application Dashboard (# of comments received on which gTLD applications wiki pages etc) to ALAC, At-Large and RALO lists and outlines how At-Large can comment on gTLD applications

B

gTLD Review Group updates/creates wiki comment pages of gTLD applications based on comments directly received, seen on At- Large lists, or heard on conference calls
(see Figure 2a)

A

In a conference call, New gTLD WG and gTLD RG reviews new gTLD Application Dashboard and reviews the comments submitted on the gTLD application wiki comment page for evaluation panels' consideration and gTLD application wiki comment page on objection grounds.

Would one conference call be enough?

Yes

Should a formal comment
be drafted for that gTLD	No application based on
review of gTLD application wiki comment page?

Ad-hoc WG or persons assigned to "hold the pen" to draft formal comment on gTLD application

gTLD Application Dashboard
(updated automatically)

gTLD RG updates gTLD application wiki comment  page of group's decision to draft formal comment based on comments received

Wiki page of gTLD Application for comments (either for evaluation panels' consideration or on objection grounds)

gTLD RG updates gTLD application wiki comment  page of group's decision to decline drafting formal comment based on comments received

Have all gTLD application
No	wiki pages been evaluated

No

A	as to whether a formal
comment would be drafted
or not?

Yes

Yes
Is it the end of the
B	week yet?

Yes

end of Week 5 of ACP

Continued on
Figure 4

Figure 4 - Week 6,7 of Application Comment Period

from Figure 3

A	beginning of Week 6 and 7 of
Application Comment Period

Status update of changes to At-Large new gTLD Application Dashboard

gTLD Review Group posts status update of changes to the At-Large new gTLD Application Dashboard, including which gTLD applications are formal comments being drafted on and how At-Large can comment on gTLD applications

ALSes and RALOs can use the comments on the wiki pages to draft and send send their own comments to ICANN's public comment forum at any time

B

	gTLD Review Group updates/creates wiki comment pages of gTLD applications based on comments directly received, seen on At- Large lists, or heard on conference calls
(see Figure 2a)		

Wiki page of gTLD Application for comments (either for evaluation panels' consideration or on objection grounds)

ad-hoc WGs or persons "holding the pen" updates the gTLD application wiki comment page with a draft formal comment

such wiki updates would notify all commenters of that page that changes were made.

No	Is it the end of the
B	week yet?

Yes

No	Is it the end of the
A	week 7 yet?

Yes

end of Week 6 and 7 of ACP

Continued on
Figure 5

Figure 5 - Week 8 of Application Comment Period

from Figure 4

Wiki page of gTLD Application for comments (either for evaluation panels' consideration or on objection grounds)

ad-hoc WGs or persons "holding the pen" updates the gTLD application wiki comment page with a final formal comment for ALAC to consider, taking into account any comments made to the draft formal comment

such wiki updates would notify all commenters of that page that changes were made.

Status update of changes to At-Large new gTLD Application Dashboard		

gTLD Review Group posts status update of changes to the At-Large new gTLD Application Dashboard, including which gTLD applications have final comments for ALAC to consider		
				
		beginning of Week 8 of
Application Comment Period	

Notice of vote posted to ALAC Announce list

ALAC chair starts 5 day vote to accept the various comments on gTLD applications for evaluation panels' consideration and on objection grounds ;  Notice of the start of the vote is posted to the ALAC Announce list

how would ALAC deal with voting on a possibly large number of comments?

Results of  ALAC vote posted to ALAC Announce list

ALAC vote ends ; results posted to ALAC Announce list

Results of the vote :	No
Does  ALAC accept
the comments on
Public Policy?

ICANN Public Comment Forum on new gTLDs

Yes

ALAC submits to ICANN's new gTLD Public Comment Forum its approved comments on gTLD Applications for evaluations panels' consideration and objection grounds

ALSes or RALOs can submit comments to ICANN's Public comment forum on new gTLDs before the end of the ACP

end of Week 8 of ACP

to Figure 6

Figure 6 - 3rd to 5th month after start of Application
Comment Period

from Figure 5

end of Application Comment Period (2 months) ;
5 more months left until deadline to file objections beginning of 3, 4, 5 month after start of ACP

A

Status update of changes to At-Large new gTLD Application Dashboard

gTLD Review Group posts status update of changes to the At-Large new gTLD Application Dashboard regarding number of comments received on which gTLD applications wiki pages etc) to ALAC, At-Large and RALO lists and outlines how At-Large can comment on gTLD applications on objection grounds

comments for evaluation panels' consideration will no longer be worked on

	gTLD Review Group updates/creates wiki comment pages of gTLD applications based on comments directly received, seen on At- Large lists, or heard on conference calls
(see Figure 6a)		

No	Is it the end of the month already?

how would ALAC deal with voting on a possibly large number of comments?

Yes

Is it the end of the 5
No	month after start of the
A	ACP  (3 months after
ACP) ?

Yes

end of 3, 4, 5 month after start of ACP

to Figure 7

new gTLD WG
30 January 2012

Draft At-Large/ALAC Process for considering and making objections to new gTLD Applications

Figure 6a - gTLD RG updates/creates wiki comment pages of gTLD applications based on comments directly received, seen on At-Large lists, or heard on conference calls

START

Has the gTLD RG received or seen any comments from At- Large regarding any gTLD application on objection grounds?

Yes

No

Are there any
No	RALO or ALAC
meetings within the month?

END

Yes

gTLD RG members attend meetings to give updates and notes comments on gTLD applications on objections grounds made during the call

gTLD Application Dashboard
(updated automatically)

Does wiki page on gTLD application already exist for comments on objection grounds?

No

Yes

gTLD RG creates wiki page for gTLD application for comments on objection grounds

Wiki page of gTLD Application for comments on objection grounds

gTLD RG adds At-Large comment on wiki page, crediting the source and author of the comment.	

END

new gTLD WG

Draft At-Large/ALAC Process for considering and making objections to new gTLD Applications

30 January 2012

Figure 7 - 6 month after start of Application Comment Period

from Figure 6

2 more months left until deadline to file objections beginning of 6 month after start of ACP

	
gTLD Review Group posts status update of changes to the At-Large new gTLD Application Dashboard regarding number of comments received on which gTLD applications wiki pages etc) to ALAC, At-Large and RALO lists and outlines how At-Large can comment on gTLD applications on objection grounds	

Status update of changes to At-Large new gTLD Application Dashboard

gTLD Review Group updates/creates wiki comment pages of gTLD applications based on comments directly received, seen on At- Large lists, or heard on conference calls
(see Figure 6a)

A

In a conference call, New gTLD WG and gTLD RG reviews new gTLD Application Dashboard and reviews the comments submitted on the gTLD application wiki comment page on objection grounds.

Would one conference call be enough?

Yes

Should a formal objection
statement be drafted for that	No gTLD application based on
review of gTLD application wiki comment page?

Ad-hoc WG with members from all RALOs assigned to "hold the pen" to draft formal objection statement

gTLD Application Dashboard
(updated automatically)

gTLD RG updates gTLD application wiki comment  page of group's decision to draft formal objection statement based on comments received

Wiki page of gTLD Application for comments on objection grounds

gTLD RG updates gTLD application wiki comment  page of group's decision to decline drafting formal objection statement based on comments received

Have all gTLD application
No	wiki pages been evaluated
A	as to whether a formal
objection statement would
be drafted or not?

Yes

No	Is it the end of the
B	month already?

Yes

end of 6 month after start of ACP