Instructions:

1. You must be logged in to the Community Wiki with a valid Username and Password in order to complete forms within CROP.

2. Your organization must first complete and get approval for the Outreach Strategic Plan before any CROP trip could be processed.  

3. There are two CROP forms required for each Trip: a) a Trip Proposal; b) a Trip Assessment (must be complete within three (3) weeks of all travelers having returned from the event, no later than the assessment due date which is automatically calculated based on the trip return date).

4. Multiple travelers are asked to collaborate as a team in pulling together the appropriate information.

5. To fill out the the form, click  (top of the screen)

6. Answer each of the questions that appears within the form. Use the scroll bar (right) to reveal all contents. Click here to read the full instructions

IMPORTANT: This form must be completed by the traveler him/herself.

Person Completing Form
Name:

Satish Babu

Date:

14-Apr-2018

STAFF USE ONLY

Application
Status 

APPROVED

TRAVELER DEADLINE

Assessment Due Date

10-Aug-2019

Link to Trip Assessment

FY20 APRALO Trip Assessment 1

Trip Proposal Section

1) Traveler Contact Information and Itinerary:

TravelerEmailFrom
City
From
Country
Depart DateReturn Date

Satish Babu

sbabu@ieee.org

Trivandrum, India

Vladivostok, Russia

14-Jul-2019
19-Jun-2019
2) Special Travel Circumstances, Arrangements,
Explanations, or Notations: 
(Please identify each traveler, as applicable)

Requires transiting through ICN (Seoul) or NRT (Tokyo Narita). May require transit visa depending on routing.

3) Event/Conference Name, Title, or Descriptor:

Asia-Pacific Regional IGF 2019, organized by the APrIGF Community

4) Event/Conference Dates:
Start:
16-Jul-2019
End:
19-Jul-2019
5) Event/Conference Website Link:
6) Primary Event/Conference Location:
Street
Address:

FEFU Congress and Exhibition Center Far Eastern Federal University FEFU Campus 10 Ajax Bay, Russky Island

City:

Vladivostok

Country:

Russia

7) ICANN Global Stakeholder Engagement Region:

Asia

8) Activity Sponsors:
(Note: all event sponsors must be identified
in order to comply with ICANN travel guidelines).


Coordination Center for TLD RU

Coordination Center for TLD RU (CC for TLD RU) is administrator of national top level domains .RU and .РФ (national registry). CC for TLD RU has mandate to develop terms and conditions for registration of domain names in ccTLDs .RU and .РФ, accreditation of registrars and development of prospective projects connected with evolution of Russian TLDs. CC for TLD RU’s principal task is to ensure resilient and stable functioning of a domain names registration system.

9) Proposed Goals and Outcomes:

Content Guidelines (click here)

The objectives of the CROP trip are:

  • Exploring opportunities for regional cooperation and collaboration with regional organizations including the APrIGF community, APNIC, APTLD, ISOC, and APSIG
  • Reaching out to potential ALSes and individual members in the Pacific Rim region. Any Russian contacts will be handed over to EURALO for further processing
  • Providing outreach services for increasing awareness on APRALO and the ICANN At-Large, leading to the formation of ALSes in underserved regions
  • Interacting with other regional and sub-regional organizations and community representatives to consider joint programmes in domains such as technical outreach and capacity building
  • Sounding out APrIGF MAG on the possibility of collaboration for convening APRALO General Assembly jointly with APrIGF in future
  • Participating in discussions on the state of the Internet in the APAC Region, and address the challenges and opportunities in bringing in the next Billion from the region
  • Participating in workshops and sessions in order to present perspectives on ICANN and At-Large topics relevant to the region (eg., IDNs and Universal Acceptance which is relevant to both local Russian organizations as well as Asia-Pacific)

Proposed Outcomes:

  1. Opportunity to update the local and APAC community about APRALO and ICANN At-Large activities and strategic objectives
  2. Raised awareness of APRALO and its activities and involvements among other regional groups and identify potential ALSes and individual members
  3. Increased networking with APrIGF leaders and MAG Members, particularly since we are exploring holding the APRALO General Assembly together with APrIGF around 2022.
  4. A report to APRALO and CROP recording important interventions, interactions and feedback during our networking sessions during the week.

Apart from Satish, two other APRALO LT Members (Maureen and Lianna) are likely to participate at APrIGF 2019 with independent funding. The presence of three members of the APRALO LT will help to set up the strategic links that APRALO is seeking to set up with APrIGF for co-locating its GA in 2022.


10) Additional Information (optional):

 

11) Consent & Authorization:

By submitting my personal data, I agree that my personal data will be processed in accordance with the ICANN Privacy Policy, and agree to abide by the website Terms of Service.

If you agree to text above, please fill out your name and date in the box on the right.


NameDate

Satish Babu

13-Apr-2019

_______________________________________________________________
Acknowledgements Section

Note: The first three elements below should be completed by a Program Coordinator (PC) designated by this organization/structure.

AcknowledgementsConfirmed?Who Confirmed?Date of ConfirmationNotes
The participants identified in this application agree to abide by the terms and conditions of this FY18 Community Regional Outreach Program (CROP) as outlined on the CROP Procedures & Guidelines page.

Yes

Cheryl Langdon-Orr

16-Apr-2019

Based on the following statement in an email from Satish, I respect and accept that these arrangements are being made under [approved] *exceptional* circumstances... <start snip from Satish's email to Ozan> This particular CROP request has been under discussion with Jia-Rong for the last several months. At Kobe, I was informed that Jia-Rong had discussed it with his colleagues handling CROP. Last week, I was asked by Jia-Rong to prepare the CROP request. I'm also told that given the very specific circumstances (the event is in July, and the new CROP application for FY20--presumably available by early June--will not leave sufficient notice period as per the usual CROP guidelines), that it is being treated as a special case." <end snip>

The ICANN Organization / Structure's leadership has authorized the submission of this Trip Proposal.

Yes

Cheryl Langdon-Orr

16-Apr-2019

Based on the following statement in an email from Satish, I respect and accept that these arrangements are being made under [approved] *exceptional* circumstances... <start snip from Satish's email to Ozan> This particular CROP request has been under discussion with Jia-Rong for the last several months. At Kobe, I was informed that Jia-Rong had discussed it with his colleagues handling CROP. Last week, I was asked by Jia-Rong to prepare the CROP request. I'm also told that given the very specific circumstances (the event is in July, and the new CROP application for FY20--presumably available by early June--will not leave sufficient notice period as per the usual CROP guidelines), that it is being treated as a special case." <end snip>

The ICANN Stakeholder Engagement Vice-President has concurred that the Proposed Goals/Outcomes of this Trip Proposal are consistent with operational plans and/or strategies.

Yes

Cheryl Langdon-Orr

16-Apr-2019

Based on the following statement in an email from Satish, I respect and accept that these arrangements are being made under [approved] *exceptional* circumstances... <start snip from Satish's email to Ozan> This particular CROP request has been under discussion with Jia-Rong for the last several months. At Kobe, I was informed that Jia-Rong had discussed it with his colleagues handling CROP. Last week, I was asked by Jia-Rong to prepare the CROP request. I'm also told that given the very specific circumstances (the event is in July, and the new CROP application for FY20--presumably available by early June--will not leave sufficient notice period as per the usual CROP guidelines), that it is being treated as a special case." <end snip>

The CROP Staff Administrators confirm that this trip satisfies the program's terms, guidelines, and policies.

Yes

Ozan Sahin

28-May-2019

This is the APRALO Trip Request #1 of the FY20 cycle of the CROP. Please see APRALO FY20 Outreach Strategic Plan here https://community.icann.org/x/hYiGBg As per CROP guidelines, CROP will cover up to 4 days/3 nights of the total trip duration requested.



=======================================================
Program Administration: STAFF USE ONLY

Approved Travel Elements:

TravelerApproved
Arrival Date
Approved
Departure Date
Approved Fees 

Satish Babu

15-Jul-2019
19-Jul-2019

Airfare
Hotel/Lodging
Per Diem

Staff Department Notifications:

Program RequirementDate Satisfied/ConfirmedStaff NameNotes

Program Criteria Satisfied

28-May-2019

Ozan Sahin

Constituency Travel Notified

28-May-2019

Ozan Sahin

As per CROP guidelines, CROP will cover up to 4 days/3 nights of the total trip duration requested.


CROP Trip Proposal Template (June 2018)