SubPro Pending Recommendations Small Team 2023-2024

The small team will be asked to perform the very narrow task of reviewing the Outputs marked as “pending” by the Board and suggest a path for resolution. A key assumption is that the path forward to resolve Board concerns may not be the same for every recommendation. Therefore, the small team will carefully review recommendations marked as “pending” in the Board’s communication to the Council: https://gnso.icann.org/sites/default/files/policy/2023/presentation/outputs-that-the-board-marks-as-pending-28feb23-en.pdf and perform a triage exercise. The triage exercise could result in the recommendations being placed in buckets for their ideal path forward rather than each recommendation being address individually.

Start date: 21 March 2023

End date:

Mailing list archives

GNSO Council Small Team Members
Alan Barrett, ICANN Board
Anne Aikman-Scalese
Becky Burr, ICANN Board
Bruna Martins dos Santos
Greg DiBiase
Jeff Neuman
Justine Chew
Kurt Pritz
Nacho Amadoz
Paul McGrady (chair)
Susan Payne
Tomslin Samme-Nlar

SMEs / Alternates
Avri Doria	ALAC
Greg Shatan	ALAC
Jorge Cancio	GAC
Jason Merritt	GAC
Zeina Bou Harb	GAC
Nigel Hickson	GAC
Susan Anthony	GAC
Jim Prendergast	RySG
Sebastien Ducos	RySG
Chris Disspain	RySG
Karen Day	RySG
Elaine Pruis	RySG
Ajith Francis	RySG
Beth Bacon	RySG
Karen Bernstein	IPC
Mike Rodenbaugh	IPC
Kathy Kleiman	NCSG
Rebecca Tushnet	NCSG

Observers are welcome. They will be added to the mailing list with read-only rights, and during meetings will be in a listen only mode and no access to chat. Please have any observers contact gnso-secs@icann.org to complete the sign-up process and be joined the mailing list.

Observers
Neha Vijay Nair
Shweta Asher
Sophie Hey

Staff support: Steve Chan, Marika Konings, Julie Hedlund

Documents

Updated Assignment Form (as accepted by the GNSO Council during its 21 September 2023 meeting): Updated Small Team Assignment - SubPro Pending Recs - September 2023.pdf

Archive:

Assignment Form: Small Team Assignment - SubPro Pending Recs_16Mar2023.docx

Date	Time	Recordings	Agenda
21 March 2023	21:00 UTC	Zoom Recording
28 March 2023	20:00 UTC	Zoom Recording
03 April 2023	11:30 UTC	Zoom Recording
04 April 2023	20:00 UTC	Zoom Recording
10 April 2023	11:30 UTC	Zoom Recording
11 April 2023	20:00 UTC	Zoom Recording
17 April 2023	11:30 UTC	Zoom Recording
20 April 2023	18:30 UTC	Zoom Recording
24 April 2023	11:30 UTC	Zoom Recording
11 May 2023	20:00 UTC	Zoom Recording
15 May 2023	11:30 UTC	(Cancelled)
18 May 2023	20:00 UTC	Zoom Recording
22 May 2023	13:00 UTC	Meeting with the ICANN Board and GNSO Council. See wiki page: https://community.icann.org/x/y4lXDg
25 May 2023	20:00 UTC	Zoom Recording
01 June 2023	20:00 UTC	Zoom Recording
26 June 2023	14:00 UTC	Zoom Recording
03 July 2023	14:00 UTC	Zoom Recording
10 July 2023	14:00 UTC	Zoom Recording
17 July 2023	14:00 UTC	Zoom Recording
24 July 2023	14:00 UTC	Zoom Recording
31 July 2023	14:00 UTC	Zoom Recording
07 August 2023	14:00 UTC	Zoom Recording
14 August 2023	14:00 UTC	Zoom Recording
28 August 2023	14:00 UTC	Zoom Recording
11 September 2023	14:00 UTC	Zoom Recording
18 September 2023	14:00 UTC	Zoom Recording
25 September 2023	14:00 UTC	Zoom Recording
02 October 2023	14:00 UTC	Zoom Recording
09 October 2023	14:00 UTC	Zoom Recording
16 October 2023	14:00 UTC	Zoom Recording
21 October 2023	15:00 CEST	ICANN78 session page
06 November 2023	14:00 UTC	Zoom Recording
20 November 2023	14:00 UTC	Zoom Recording Attendance
27 November 2023	14:00 UTC	Zoom Recording Attendance	Welcome Background – how we got here (Small Team Plus) Brief intros for Plus members Topic 17 and Recommendation 17.2: Background and context for where this recommendation fits in the larger Applicant Support Program topic Presentation from ICANN org: ideas in support of the intent of Recommendation 17.2 AOB Confirm next meeting: Monday 4 December at 14.00 UTC Slides: SubPro Non-Adopted Recs Small Team Plus_27Nov2023.pdf ICANN org presentation - GNSO Small Team Plus Recommendation 17.2.pdf
04 December 2023	14:00 UTC	Zoom Recording Attendance	Welcome Topic 17 and Recommendation 17.2 Follow up questions for ICANN org following 27/11 presentation Review straw person supplemental recommendation (see page 4 -https://docs.google.com/document/d/11skx7B2GrkT3zxj0IB9s8WXNGGIUSb-q/edit [docs.google.com]) Small team plus input and suggestions on supplemental recommendation Confirm next steps to finalize supplemental recommendation Recommendation 22.7 – intro to topic (see https://docs.google.com/document/d/1sjXahnWh6J-v4abtS54wyLLmNIETzg_k/edit [docs.google.com]) AOB Confirm next meeting – 11 December at 14.00 UTC (Finalise deliberations on 17.2, continue consideration of 22.7 and introduction of 24.3 & 24.5)
11 December 2023	14:00 UTC	Zoom Recording Attendance	Welcome Topic 17 and Recommendation 17.2 Finalize review straw person supplemental recommendation (see page 4 -https://docs.google.com/document/d/11skx7B2GrkT3zxj0IB9s8WXNGGIUSb-q/edit [docs.google.com]) Confirm final supplemental recommendation Recommendation 22.7 – intro to topic (see https://docs.google.com/document/d/1sjXahnWh6J-v4abtS54wyLLmNIETzg_k/edit [docs.google.com]) Recommendation 24.3 & 24.4 – intro to topic (see https://docs.google.com/document/d/13Dbt824n8aqGxBr3j2aIyrtfJNHhb9xc/edit [docs.google.com]) AOB Confirm next meeting – 18 December at 14.00 UTC (Finalise deliberations on 22.7 and continue deliberations on 24.3 & 24.5)
18 December 2023	14:00 UTC	Zoom Recording Attendance	Welcome Recommendation 24.3 & 24.4 – intro to topic and begin deliberations (see https://docs.google.com/document/d/13Dbt824n8aqGxBr3j2aIyrtfJNHhb9xc/edit [docs.google.com]) AOB Confirm next meeting – 08 January at 14.00 UTC (Finalize deliberations on 24.3 & 24.5; Commence review of Recommendation9.2 (Single Registrant Exemption/Waiver)

Date	Time	Recordings	Agenda
08 January 2024	14:00 UTC	Zoom Recording Attendance	Welcome Recommendation 24.3 & 24.4 (string similarity) – finalize deliberations (see https://docs.google.com/document/d/13Dbt824n8aqGxBr3j2aIyrtfJNHhb9xc/edit [docs.google.com]) Recommendation 9.2 (single registrant exemption) – commence review (seehttps://docs.google.com/document/d/1s2YJG2X9qE8qM05-xtNML9JpGOCSgF4G/edit [docs.google.com]) AOB Confirm next meeting – 15 January at 14.00 UTC
16 January 2024	14:00 UTC	Zoom Recording Attendance	Welcome Recommendation 9.2 (single registrant exemption) – commence review (see https://docs.google.com/document/d/1s2YJG2X9qE8qM05-xtNML9JpGOCSgF4G/edit [docs.google.com]) AOB Confirm next meeting – 22 January at 14.00 UTC
22 January 2024	14:00 UTC	Zoom Recording Attendance	Welcome Commence review of recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) - https://docs.google.com/document/d/1X8g3tzAXfxMJyJXxTig-DWby53ET5qeo/edit [docs.google.com] …in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not cause excessive, unnecessary costs or delays in the application process) -https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit [docs.google.com] AOB Confirm next meeting – 29 January at 14.00 UTC
22 January 2024 - String Similarity	21:00 UTC	Zoom Recording Attendance	Members for String Similarity: Susan Payne, Anne Aikman-Scalese, Chris Disspain, Karen Bernstein, Susan Anthony, Greg Shatan, Paul McGrady
29 January 2024	14:00 UTC	Zoom Recording Attendance	Welcome Commence review of Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not cause excessive, unnecessary costs or delays in the application process) - https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit [docs.google.com] AOB a.Confirm next meeting 05 February at 14.00 UTC
05 February 2024	14:00 UTC	Zoom Recording Attendance	Welcome Continue review of Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not cause excessive, unnecessary costs or delays in the application process) - https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit [docs.google.com] AOB Confirm next meeting – 12 February at 14.00 UTC
12 February 2024	14:00 UTC	Zoom Recording Attendance	Welcome Conclude review of Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not cause excessive, unnecessary costs or delays in the application process) - https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit [docs.google.com] AOB a.Confirm next meeting – 19 February at 14.00 UTC
19 February 2024	14:00 UTC	CANCELLED	CANCELLED
22 February 2024	20:30 UTC	ICANN79 Prep week session page	ICANN79 Prep week: New gTLD SubPro Supplemental Recommendations Community Update This purpose of this prep week session is to brief the community on proposed amendments to the SubPro recommendations that were not adopted by the ICANN Board, in preparation for a community consultation session during ICANN79.
13 May 2024	14:00 UTC	Zoom Recording Attendance	Welcome & SOIs Background on Topic 24 – how we got here Review & Discussion of the Strawperson at: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVBh4Vs/edit?usp=sharing [docs.google.com] Next Steps AOB
28 May 2024	14:00 UTC	Zoom Recording Attendance	1.Welcome & SOIs 2.Review & Discussion of the Strawperson comments at: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVBh4Vs/edit?usp=sharing [docs.google.com]
03 June 2024	14:00 UTC	Zoom Recording Attendance	Welcome & SOIs Continued Discussion of the Straw person and Comments at: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVBh4Vs/edit?usp=sharing [docs.google.com] Next Steps AOB
17 June 2024	14:00 UTC	Zoom Recording Attendance	Cancelled
24 June 2024	14:00 UTC	Zoom Recording Attendance	Welcome & SOIs Chair update and discussion on where we are coming out of ICANN80 Next Steps AOB
01 July 2024	14:00 UTC	Zoom Recording Attendance	Welcome & SOIs Review of Strawman AOB
08 July 2024	14:00 UTC	Zoom Recording Attendance	Welcome & SOIs Recap of the previous week’s meeting Review of Jeff and Susan’s Strawman on Initial/Extended Evaluation Mechanism -https://docs.google.com/document/d/1H1YWCl1Nt1HV4RWESOvI5h7RBXVnXJSfzdbjpzmWFx8/edit?pli=1 [docs.google.com] (and attached as PDF) AOB
15 July 2024	14:00 UTC	Zoom Recording Attendance	Welcome & SOIs Continue review of Jeff and Susan’s Strawman on Initial/Extended Evaluation Mechanism -https://docs.google.com/document/d/1H1YWCl1Nt1HV4RWESOvI5h7RBXVnXJSfzdbjpzmWFx8/edit?pli=1 [docs.google.com] (and attached as PDF) AOB
22 July 2024	14:00 UTC	Zoom Recording Attendance	Review Draft Supplemental Recommendations to Rec.24 google doc
29 July 2024	14:00 UTC	Zoom Recording Attendance	Review Draft Supplemental Recommendations to Rec.24 google doc
05 August 2024	14:00 UTC	Zoom Recording Attendance
12 August 2024	14:00 UTC	Zoom Recording Attendance
19 August 2024	14:00 UTC	Zoom Recording Attendance	Review Draft Supplemental Recommendations to Topic 24
26 August 2024	14:00 UTC	Zoom Recording Attendance
03 September 2024	14:00 UTC	Zoom Recording Attendance

TOPIC BRIEFING DOCUMENTS

Slides summarizing all proposed final Supplemental Recommendations here: https://docs.google.com/presentation/d/14OX5RrwKki08Cf1Mnn8urzBiLNY3Pd5D/edit#slide=id.g2b9e62bb4c4_2_75

Topic	Link to briefing document
Topic 9: Registry Voluntary Commitments / Public Interest Commitments - Recommendation 9.2 (single registrant exemption / waiver)	https://docs.google.com/document/d/1s2YJG2X9qE8qM05-xtNML9JpGOCSgF4G/edit
Topic 17: Applicant Support - Recommendation 17.2 (expanding scope of financial support)	https://docs.google.com/document/d/11skx7B2GrkT3zxj0IB9s8WXNGGIUSb-q/edit
Topic 18: Terms & Conditions - Recommendation 18.1 (rejecting an application), Recommendation 18.3 (covenant not to sue)	https://docs.google.com/document/d/1X8g3tzAXfxMJyJXxTig-DWby53ET5qeo/edit
Topic 22: Registrant Protections - Recommendation 22.7 (Continued Operations Instrument (COI) exemption)	https://docs.google.com/document/d/1sjXahnWh6J-v4abtS54wyLLmNIETzg_k/edit
Topic 24: String Similarity Evaluations - Recommendation 24.3 & 24.5 (singular/plural and intended usage exemption)	Staff Strawperson Working Document: https://docs.google.com/document/d/19AckdQ_GkPaqCkwcfWdnu8eSKK4YliRjYuP2iVBh4Vs/edit Supplemental Recommendation Working Document: https://docs.google.com/document/d/12n4HKmsOBPseTrlGzwLjuAl4w7gGkv4V/edit#heading=h.7kc3qmkjr8mj Original Working Document: https://docs.google.com/document/d/13Dbt824n8aqGxBr3j2aIyrtfJNHhb9xc/edit
Topic 32: Limited Challenge/Appeal Mechanism Briefing Document - Recommendation 32.1, 32.2, 32.10	https://docs.google.com/document/d/19W2XlQ0Q5kHYtYGv9qVPWKPuVdqPDEkH/edit

When	What	Whom
27 Nov 2023	Introduction of new members & overview of approach & next steps - Commence review of Recommendation 17.2 (expanding scope of financial support)	SME: Zeina Bou Harb (GAC), Jim Prendergast (RySG), Karen Bernstein (IPC), Tijani Ben Jamaa (ALAC), Reema Moussa (NCSG) Alt: Jason Merritt (GAC), Greg Shatan (ALAC), Namra Naseer (NCSG), Mike Rodenbaugh (IPC)
04 Dec 2023	- Recommendation 17.2 (expanding scope of financial support) – continue deliberations - Commence review of Recommendation 22.7 (exemption from Continued Operations Instrument (COI))	SME: Tijani Ben Jamaa (17.2) (ALAC), Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Jim Prendergast (17.2) (RySG), Sebastien Ducos (22.7) (RySG), Nigel Hickson (GAC) Alt: Greg Shatan (ALAC), Karen Day (22.7) (RySG), Jason Merritt (GAC)
11 Dec 2023	- Recommendation 17.2 (expanding scope of financial support) – finalize deliberations - Recommendation 22.7 (exemption from Continued Operations Instrument (COI)) – finalize proposed modification - Commence review of Recommendation 24.3 (updating standards of confusing similarity and string contention) & Recommendation 24.5 (single / plurals)	SME: Tijani Ben Jamaa (17.2) (ALAC), Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Jim Prendergast (17.2) (RySG), Sebastien Ducos (22.7) (RySG), Nigel Hickson (GAC) Alt: Greg Shatan (ALAC), Namra Naseer (NCSG), Karen Day (22.7) (RySG), Jason Merritt (GAC)
18 Dec 2023	- Recommendation 24.3 (updating standards of confusing similarity and string contention) & Recommendation 24.5 (single / plurals) – continue deliberations	SME: Reema Moussa (NCSG), Karen Bernstein (IPC), Chris Disspain (RySG), Susan Anthony (GAC) Alt: Greg Shatan (ALAC), Namra Naseer (NCSG), Mike Rodenbaugh (IPC), Paul Diaz (RySG), Jason Merritt (GAC)
08 Jan 2024	- Recommendation 24.3 (updating standards of confusing similarity and string contention) & Recommendation 24.5 (single / plurals) – finalize deliberations - Commence review of Recommendation 9.2 (Single Registrant Exemption / Waiver)	SME: Reema Moussa (NCSG), Karen Bernstein (IPC), Chris Disspain (24.3/24.5) (RySG), Karen Day (9.2) (RySG), Susan Anthony (GAC), Greg Shatan (ALAC) Alt: Namra Naseer (NCSG), Mike Rodenbaugh (IPC), Paul Diaz (24.3/24.5) (RySG), Sebastien Ducos (9.2) (RySG), Nigel Hickson (GAC)
16 Jan 2024	- Recommendation 9.2 (Single Registrant Exemption / Waiver) – deliberate proposed modification	SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG)(apology), Susan Anthony (GAC), Greg Shatan (ALAC) (apology) Alt: Namra Naseer (NCSG), Sebastien Ducos (RySG), Jorge Cancio (GAC)
22 Jan 2024	- Recommendation 9.2 (Single Registrant Exemption / Waiver) – finalize proposed modification - Commence review of recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process)	SME: Reema Moussa (NCSG)(apology), Mike Rodenbaugh (IPC), Karen Day (9.2/18.1) (RySG), Susan Anthony (GAC), Greg Shatan (ALAC) Alt: Namra Naseer (NCSG), Sebastien Ducos (9.2) (RySG), Elaine Pruis (18.1) (RySG), Jorge Cancio (GAC)
29 Jan 2024	- Recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process) – continue deliberations	SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG), Jorge Cancio (GAC), Greg Shatan (ALAC) Alt: Namra Naseer (NCSG), Elaine Pruis (RySG), Jason Merritt (GAC)
05 Feb 2024	- Recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process) – continue deliberations	SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG), Zeina Bou Harb (GAC), Greg Shatan (ALAC) Alt: Namra Naseer (NCSG), Elaine Pruis (RySG), Jason Merritt (GAC)
12 Feb 2024	- Recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process) – continue deliberations	SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG), Zeina Bou Harb (GAC), Greg Shatan (ALAC) Alt: Namra Naseer (NCSG), Elaine Pruis (RySG), Jason Merritt (GAC)
19 Feb 2024 - THIS CALL HAS BEEN CANCELLED	- Recommendation 18.1 (rejection of applications) & recommendation 18.3 (covenant not to sue) in combination with Recommendation 32.1 (mechanism that allows specific parties to challenge or appeal), Recommendation 32.2 (clear procedures and rules for challenge/appeal processes) and Recommendation 32.10 (mechanism should not does not cause excessive, unnecessary costs or delays in the application process) – finalize deliberations	SME: Reema Moussa (NCSG), Mike Rodenbaugh (IPC), Karen Day (RySG), Jorge Cancio (GAC), Greg Shatan (ALAC) Alt: Namra Naseer (NCSG), Elaine Pruis (RySG), Jason Merritt (GAC)
Week of 19 Feb 2024 (TBC)	- Prep week session to brief community on proposed changes to recommendations	Small Team Plus
2-7 March 2024 ICANN79	- ICANN79 session to obtain community feedback on proposed changes to recommendations	Small Team Plus
18 March 2024	- Review of community feedback & updating of proposed modifications as deemed appropriate	Small Team Plus
25 March 2024	- Continued review of community feedback & updating of proposed modifications as deemed appropriate	Small Team Plus
01 April 2024	- Finalize review & updates of proposed modifications	Small Team Plus
Week of 1 April 2024	- Submit Supplemental Recommendations (modified recommendations) to the GNSO Council for its consideration	Small Team Lead
April Council meeting	- Council consideration of Supplemental Recommendations	GNSO Council
After April Council meeting	- Assuming Council adoption, submission to the ICANN Board of the Supplemental Recommendations	GNSO Secretariat
May / June	- Board consideration of Supplemental Recommendations	ICANN Board

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