Terri Agnew:Welcome all to the Finance and Budget Subcommittee Working Group call on Monday, 22 December 2014 at 20:00 UTC
Terri Agnew:meeting page: https://community.icann.org/x/DokQAw
Alan Greenberg:Loud buzz/background noise on adobe sound
Alan Greenberg:Dialing in now.
Glenn McKnight:calling now
Oksana Prykhodko:Hi everyone!
Heidi Ullrich:Welcome, All
Heidi Ullrich:Did all of you see the note from Finance sent on Friday?
Glenn McKnight:On call and adobe now
Heidi Ullrich:FBSC Workspace: https://community.icann.org/display/atlarge/Finance+and+Budget+Subcommittee+WG+Teleconference+2014-12-22
judith hellerstein:no since i was not on the email list then
Glenn McKnight:Going to workspace now
Heidi Ullrich:FY16 Workspace: https://community.icann.org/display/atlarge/At-Large+FY16+Budget+Development+Workspace
judith hellerstein:HI Ali
Ali AlMeshal:Hi Judith
Oksana Prykhodko:@Heidi - I just checked my e-mail box - no letter from Finance(
Dave Kissoondoyal:Hello All
Glenn McKnight:Two from Naralo
judith hellerstein:No Heidi. I did not get the email
Ali AlMeshal:no I have not
Olivier Crepin-Leblond:I think I received it. was it sent to the community finance list?
Oksana Prykhodko:Additional Budget request process
Olivier Crepin-Leblond:oh yes it seems to have been sent there...
Oksana Prykhodko:I did find it of 20 December
judith hellerstein:Are you sending it again?
Glenn McKnight:i still don't see it
judith hellerstein:I was not on the list at that point
Glenn McKnight:I have the invite to this call and the ALS votes
Glenn McKnight:@judith you should have it now
Glenn McKnight:Looking in my spam too
judith hellerstein:@alan, many emails have been going to spam
Glenn McKnight:nothing yet
Oksana Prykhodko:got it again, thank you!
Leon Sanchez:Hello everyone, sorry for being late
Leon Sanchez:I was trying to find the AC room link :P
judith hellerstein:We were not late since they could not find xavier so we are just starting now
Leon Sanchez:Great @Judith :-)
Glenn McKnight:Looks like most of us didn't have the forms
Glenn McKnight:Reviewing the documents now and the funding requests for NARALO last year
judith hellerstein:What are the difference between Member and participant
Glenn McKnight:Both of Naralo are here
Silvia Vivanco:All regions are represented
Dave Kissoondoyal:I zm participant from Afralo
judith hellerstein:All 3 from naralo are here, me, glenn, and leon
Leon Sanchez:@Judith remember that for ICANN purposes, Mexico is LACRALO ;-)
Glenn McKnight:Do the financial requests need to be mapped to the ICANN strategic plans?
judith hellerstein:But Puerto rico is Naralo?
Leon Sanchez:Yes, Puerto Rico is NARALO
Glenn McKnight:Yes PR is NARALO, part of US hegemony
Glenn McKnight:Maybe parts of Cuba can be too
Heidi Ullrich:@ Judith - yes. PR is in NARALO.
judith hellerstein:Ok I understand
Terri Agnew:Welcome Beran Gillen
Beran Gillen:hello everyone
Glenn McKnight:I think the requests need to abide to a strategic goal of ICANN and ALAC in specific
Glenn McKnight:Given the due date we need to call out to our RALOs the request for submission due by end of Feb.
Cheryl Langdon-Orr:SOme of us got it Friday and have read and understood it of course...
Glenn McKnight:@Judith as Naralo secretary we should add this item in our January call and face to face call in Singapore
Alan Greenberg:Some of us are more fortunate than others
Holly Raiche:And maybe add the outcomes of this meeting for the APRALO call later today? - CLO - you or I can report
Holly Raiche:I should have addedAli as well
Cheryl Langdon-Orr:Happy for you to take the lead Holly I am a mere particiant these days ;-) you an Ali hold the Roles
judith hellerstein:Yes we will add this to our next call
Holly Raiche:@ Ali - take notes - (CLO is never just a participant!) I will also take notes
Ali AlMeshal:agree with Holly to add this in our monthly call
Heidi Ullrich:Please refresh the At-Large FY16 Budget Development Workspace at: https://community.icann.org/display/atlarge/At-Large+FY16+Budget+Development+Workspace
Heidi Ullrich:The FY16 AC/SO key docs have been added.
Heidi Ullrich:The timeline is also on this page.
Glenn McKnight:Any limits on the amounts and number of submissions?
Heidi Ullrich:@Holly, the At-Large FY16 Budget Development page is designed to be a one-stop shop for all things FY16 :)
Holly Raiche:Thanks Heidi
Glenn McKnight:Does it include funds for Special Projects?
Glenn McKnight:ie. Regional meeting
Heidi Ullrich:@Glenn, we see your question. I've alerted Alan
Glenn McKnight:Two questions
Glenn McKnight:1. Can a RALO submit muliple proposals and what is the amount limits
Heidi Ullrich:@Glenn, yes I see them.
Glenn McKnight:2. What about special projects ie Regional group meeting
judith hellerstein:@heidi what about captioning? I know Chris Mondini is looking at it on a wider scale but what about pilots in naralo?
Glenn McKnight:Do we need our RALO to identify which proposals have merit first before the formal submission?
Glenn McKnight:We have had a history in NARALO of late submissions
Oksana Prykhodko:Last year we tested cross-RALO (APRALO and EURALO) CROPP request. It worked excellent. I hope we can continue this practice beyond CROPP
Heidi Ullrich:@Judith, I believe captioning will need a business case. Christopher Mondini was in communication with Glenn about this.
Cheryl Langdon-Orr:There is of course the CAPA on the tota request likely to be funded for whole of ICANN COmmunity use/ deignation which id=s $500,000 USD @Glenn
Cheryl Langdon-Orr:IS the CROPP still continuing as a Pilot or now being used as a
Oksana Prykhodko:@Tijani - full support! Outreach without inreach has no sense
Cheryl Langdon-Orr:Programme per se => CROP?
judith hellerstein:@heidi yes I know but in the interim can we put it in a special request
Ali AlMeshal:I asked the same Cheryl and the reposne was still pilot
Heidi Ullrich:@Judith, please work with Glenn, Laura and Christopher. It might, but I am not sure.
judith hellerstein:@heidi. Thanks. I will
Cheryl Langdon-Orr:One wonders for how long it will be and indeed if it is likely to continue or not when it is in that forme f course Ali, so that does effect in future terms what our community might look to for outreach at ICANN Hosted or Sponsored events of couse...
Fatimata:even if the request is very high?
Heidi Ullrich:In the past, General Assemblies, and IGF Workshops have been approved.
Glenn McKnight:I would think the strategic plan is an overriding guideline for submissions
Heidi Ullrich:Also, some surveys for outreach were approved.
Cheryl Langdon-Orr:indeed @Heidi
Alan Greenberg:@fatitmata. within some level of reasonableness, our challenge is to justiify it.
Glenn McKnight:Question Do we need to get any matching funding
Cheryl Langdon-Orr:TThe Value for ICANN as a WHole and how it fits with Strat pPlanning is essential IMO
Glenn McKnight:@Olivier made a good point about regional intersessional meetings so the RALO can reconvene. Perhaps every two years
judith hellerstein:@glenn- great idea
Glenn McKnight:Pehaps we can do this before or after a IGF meeting in the US or the CIRA internet Forum
Heidi Ullrich:Thank you, Xavier.
Heidi Ullrich:The ALAC and RALO leaders will meet with you in Singapore.
Heidi Ullrich:We can go over a bit
Holly Raiche:We probably need a wiki to continue the conversation - including a review of the successful - and many non successful applications - to undeerstand what works, what doesn't and why
Holly Raiche:We also need to review what is considered as part of the budget - and already covered - and what should be considered as a special application. We can also continue the conversation on metrics
Heidi Ullrich:@Holly, the FY6 Workspace has the past information on it
Heidi Ullrich:I will add the list of final approved requests
Holly Raiche:Agreed - it was helpful when making a CROPP applicarion - but it hasn't been easy to find
Heidi Ullrich:Many of last year's requests were seen as being part of the normal staff support
Heidi Ullrich:2015 IGF workspace, including for 2015 IGF: http://www.intgovforum.org/cms/
Ali AlMeshal:agree with Cheryl
Ali AlMeshal:regional IGF
Silvia Vivanco:Strategic Objectives : https://www.icann.org/resources/pages/strategic-engagement-2013-10-10-en
Leon Sanchez:I am sorry but I have to leave the call :(
Heidi Ullrich:Thanks, Leon.
Glenn McKnight:Do we need to identify which strategic plan Results Based Outcome is tied to the submissions?
Terri Agnew:goodbye Leon
Leon Sanchez:I am sure I will be seeing many of you on the next days but for those I won't Happy holidays!
Silvia Vivanco:Strategic PlanningICANN Strategic Plan for fiscal years 2016 - 2020 is the basic framework
Glenn McKnight:Bye Leon, Happy holidays
Glenn McKnight:@silvia we can only see 110K worth out of the 680K of proposals in the centre screen
Silvia Vivanco:I have scrolled down
Glenn McKnight:Yes thanks
judith hellerstein:For everyone wanting to see the full list, go to the separate link, https://www.icann.org/en/system/files/files/budget-requests-fy15-09may14-en.pdf
Glenn McKnight:Thanks Judith
Glenn McKnight:budget allocations needs some analysis
judith hellerstein:@heidi and @Alan. the budget here says that CROPP is more than 3 days is that correct
judith hellerstein:I have heard from others that 2 nights 3 days is too short
Heidi Ullrich:@Judith, the CROPP in the past was 3 days and 2 nights.
Olivier Crepin-Leblond:the crop is a complex process. I would suggest changing it as little as possible
judith hellerstein:see item 50
Glenn McKnight:I think it's to ALAC best interest to take the time and submit viable proposals given the potential financial support
judith hellerstein:It says the following: Expanded resources will be allocated topermit longer trips and coverage of activity registration fees where appropriate
Heidi Ullrich:@Judith, I don't see anything re length of stay on item 50
Dave Kissoondoyal:Glen +1
judith hellerstein:Says it will be allocated to permit longer trips?
Heidi Ullrich:@Judith, that was FY15
Cheryl Langdon-Orr:That is correct Tijani it is carefully bakenced as a hybrid
judith hellerstein:Yes bur in FY15 we were told that it was only 3 days 2 nights which was the same as last year's pilot
Heidi Ullrich:I know in FY15 registration fees were included.
Cheryl Langdon-Orr:there is LOTS to consider re CROP
Glenn McKnight:I think those who are very familar with the CROPP application and who have participated have valuable imput to improve CROPP I think is what Judith is suggesting
Heidi Ullrich:I haven't heard of any extension in days in FY15.
Cheryl Langdon-Orr:Bye Seasons Greetings to you all...
Glenn McKnight:Thanks all
judith hellerstein:Yes @heidi registration fees were inlcuded but the days were not expanded as this says it should
Humberto Carrasco 2:thank you very much
Beran Gillen:thank you everyone
Beran Gillen:bye bye
Dave Kissoondoyal:thanks a lot and bye
Silvia Vivanco:Bye all
Fatimata:Thank you all and happy holidays
Heidi Ullrich:Bye! Happy Holidays!
Oksana Prykhodko:Happy holidays, bye!