This Workspace has been created to assist the ALAC/At-Large community in developing FY18 Additional Budget Request proposals. The Finance and Budget Sub-committee (FBSC) will review all proposals submitted and will agree on which to submit to ICANN on behalf of the ALAC.

FY18 ALAC Criteria for Additional Budget Requests:

  • Outreach should not be a major focus. Activities to improve engagement with existing members is encouraged.
  • If any request is made on outreach, it should probably go through the CROPP program and not this special request process.
  • Proposals should include ways in which will make the ALAC and/or the At-Large community more effective and develop the At-Large community.
  • RALO requests must go through a bottom up process within their RALO prior to being submitted for consideration by the FBSC.
  • RALOs should consider the General Assembly/Summit timeline (APRALO is scheduled for requesting a General Assembly during FY18)
  • They must be explicitly supported by the RALO representative on the FBSC.
  • Staff is currently expecting that basic resources for community communications/printing will be supported through the core ICANN budget, but that community proposals for printing , etc. will be accepted as a back-up in case expectations change.  Specific proposals for communications resources beyond simple printing and editing functions should be prepared and submitted.

Important Documents and Resources from ICANN Finance:

SO/ AC Additional Budget Requests - This is the main Finance workspace for the FY18 Additional Budget Requests

FY18 Process - This is the Finance page with the details of the process and timeline for the FY18 Additional Budget Requests

In preparation for the submission, please review the following documents:

FY18 Additional Budget Request Timeline

FY18 Community Additional Budget Request Timeline

StartEnd

Kick off and Submission Period

15/12/2016

 30/01/2017
FBSC representatives and/or staff to send notice of opening of FY18 additional budget request process to RALOs19/12/201619/12/2016
RALOs to review any ALS request or complete a template on behalf of the RALO and send requests to

staff@atlarge.icann.org

20/12/201616/01/2017
Discussion of Proposals with  Finance Staff and FBSC18/01/201720/01/2017
Revised proposals to be sent to the FBSC for final review.05/02/2017 (extended)05/02/2017 (extended)
The FBSC to review all the RALO requests.09/02/2017 (extended)09/02/2017 (extended)
Submission Deadline (Staff will send the FBSC approved requests to Finance by 1/30/2017.)10/02/2017 (extended)
10/02/2017 (extended)
Preliminary review of requests by ICANN staff13/02/201710/03/2017
SO/AC consultations at ICANN 58 (by request, during Constituents’ Day)11/03/201716/03/2017
Final assessments and recommendations by ICANN staff20/03/201714/04/2017
ICANN Board Review and approval at May Board meeting15/05/201731/05/2017

Proposed Requests:

ALAC:

RequestPerson or Group SubmittingRequest NumberDescriptionFBSC DecisionStatus

ALAC Leadership Team Strategy Sessions

(Final)

Alan Greenberg on behalf of the ALAC 

This request is for a post-ICANN meeting ICANN Meeting Review and Planning Session. It will occur at the end of each ICANN meeting and will include the ALAC Leadership Team (1 person per Region), the Liaisons to other AC/SOs, other advisors to the ALT (typically the recent past ALAC Chairs of not there in some other capacity) and critical At-Large support staff.

This strategy meeting will include a number of components:

  1. Debriefing on the meeting just completed.
  2.  Address issues that have arisen during the meeting
  3.  Plan for ALAC actions over the coming months.
  4.  If available and practical, meet with senior ICANN staff (Chair of the Board, CEO, Senior Vice President, Policy Development Support – such interactions have proven very constructive in the past),

Our experience is that in the absence of such a meeting, people disappear immediately for 1-2 weeks to either relax (rare!) or to catch up on their real lives and jobs after being at the ICANN meeting (often taken as vacation time from their real jobs). We then spend considerable time scrambling to get organized again and we inevitable do not quite make it, decreasing the ALAC and leader effectiveness and significantly increasing stress (on both volunteers and staff).

 

Optimally this would be a breakfast meeting allowing for an early start and early completion.

Approved for submissionSubmitted to the ICANN Controller

Real-time Captioning of Adobe Connect Meetings In English, Spanish, and French

(Final)

Judith Hellerstein on behalf of the ALAC 

This is a continuation of our current pilot program of captioning for 5 RALO and/or ALAC monthly meetings, and/or 5 Working Group meetings or webinars over a 6 month period in FY18.

Our goal in this continuation of the pilot is to provide real-time captioning for either 5 RALO meetings a month or 4 RALO and 1 ALAC meeting, and/or 5 working group meetings or webinars a month to enable full participation of all At-Large Users within ICANN. An additional objective of this third phase of the pilot is to test the concept for the implementation of a permanent captioning program to replace the transcription program currently available. The metrics obtained from the second phase of the captioning pilot clearly indicates strong support for captioning. 

  • More than 91% described captioning as either extremely helpful or helpful.
  • More than 75% indicated the ability to understand the session more effectively
  • More than 54% had a greater understanding of the topics

The standard of captioning is now at such a high level that it is effectively a transcript. Captioning has the benefit of people being able to check facts and terminology during a call and thus being able to participate in a more informed manner. This is especially valuable for people whose primary language is not English, French or Spanish. On the WS2 Diversity call #9, 61% of participants stated that English was not their primary language. Most of the AFRALO call participants either did not have English as their primary language and/or had low bandwidth and 75% were able to understand the session more effectively and the topic better with captioning. This was even higher in the WS Diversity call at 84%. There were many comments about the advantage of being able to catch up especially if a speaker spoke quickly or the audio was not so clear.

We also want to raise awareness of the importance of including captioning whenever language support is offered. We are targeting RALO meetings since our goal is to increase engagement in ICANN within each of the respective regions. We are also targeting the working groups and webinars for the same reason as well as to promote more engagement from RALOs in these working groups. We think this will lead to more effective participation and engagement within ICANN. This is especially the case for people who are coming from bandwidth challenged countries where lack of bandwidth has limited their participation within ICANN. Adobe Connect is a large user of bandwidth and as such makes it difficult for those with limited bandwidth to fully participate. Adigo calls are helpful in that regard, but often in many places cell coverage is sparse and calls often drop or use up too much of a person’s quota.

Participants were enthusiastic and wanted captioning on working group and CCWG calls while 50% of WS Diversity participants wanted captioning on all calls.

The goal of the pilot is to continue to gather the necessary metrics to illustrate the need for captioning not only for accessibility reasons but also for those with limited bandwidth and novice without a clear understanding about the terminology used in key ICANN meetings. The data gained from this third phase of the pilot should help us meet these goals and show the need for captioning ICANN wide. This next phase of the project intends therefore to extend the reach of captioning even further so that it meets the intended goals.  This means offering more sessions with captioning including in French and Spanish and reaching out to any persons who have a hearing impairment. It would assist ICANN staff to evaluate the cost-effectiveness of captioning compared to the provision of transcripts after the call.

Requesting: 5 meetings per month for a semester. 60 meetings per year.Administration of 5 surveys per month and tabulation of results.

Approved for submissionSubmitted to the ICANN Controller

GSE Funding for RALO Activities

(Final)

Alan Greenberg on behalf of the ALAC 

For FY18, the ALAC again requests that each of the five At-large Regional At-Large Organizations (RALO’s) are given access up to $2,000 each for targeted local discretionary funds to permit the local travel, luncheons, displays, graphic and promotional Facebook/Twitter graphics.

Opportunities exist for At-Large members to do local outreach and engagement about ICANN and ICANN policy related issues. The local activities can include local presentations, brown bag lunch topics, local business persons presentations i.e., Kiwana’s, Rotary, Professional Women’s  University Groups, Chamber of Commerce and more. These local groups at the grassroots are looking for professional speakers on a weekly basis and rely on local experts on various topics. They open up opportunities for speaking engagements at minimum cost.

While the FY17 Additional Budget Request on this issue was not approved, there was $10,000 in GSE funding made available. The ALAC is appreciative of this.

Well into FY17, a template was prepared and requests from the RALOs are now being submitted.

Approved for Submission with revision.

Request for revision sent to Dev Anand Teelucksingh.

A revised and final version was sent to staff by Dev Anand Teelucksingh

Submitted to the ICANN Controller

IGF Funding for At-Large

(Final)

Glenn McKnight on behalf of the SC on Outreach and Engagement 

The proposal is to organize and implement an effective, coordinated and sustained At-Large strategy to raise awareness of the end-user perspective and engage in targeted outreach and engagement program during the 2017 IGF to be held in Geneva 18-21 December 2017 which is a premier global event  targeting global stakeholders in the Internet Ecosystem.  The program will include awareness raising on end-user policy issues through 5 workshops, training activities and better utilize the ICANN information booth, thus heighten overall branding of At-Large and ICANN. 

Note that this request is being submitted in addition to several RALO-based requests for IGF support. This is necessary because there is no Assurance that a global At-Large IGF request will be accepted, and the individual requests, even if accepted by ICANN, will be contingent on IGF acceptance. However, on the assumption that this request is dealt with favorably, and one or more RALO requests are accepted, it is understood that they will be reconciled and implemented synergistically.

Moreover, it is understood that a global presence of At-Large representing ICANN at an IGF, without a particular ICANN funded workshop, is a new concept, and it is expected that this will need to be phased in over a period of several years.

 Submitted to the ICANN Controller

Improve the tracking of ALAC’s Advice to the ICANN Board and ALAC Responses to ICANN Public Comments

(Final)

Dev Anand Teelucksingh and Glenn McKnight on behalf of the ALAC SC on Outreach and Engagement 

The ICANN At-Large website has a summary page https://atlarge.icann.org/policy-summary listing all of the correspondence issued by the ALAC including advice to the ICANN Board and responses to ICANN public comments. This summary page allows for searches by Topic Keywords (eg. IDN, WHOIS) of all of the At-Large Policy Advice issued by ALAC since 2003.

There are two key limitations with this search function on this summary page on the At-Large website :

1)     The ICANN Board responses to the advice submitted by the ALAC cannot be found as they are not linked to the database. The information on how the ICANN Board treated the advice from ACs is maintained on a separate page at https://features.icann.org/board-advice in several PDFs. It appears to be generated manually and any linkage needs further manual intervention by staff - which makes for a very inefficient use of staff resources plus a cumbersome end user experience

2)     The text of the PDFs of our Policy Advice is not indexed, limiting the ability to search for persons who acted as penholders for the advice statements and looking for specific wording in the policy statements. The keyword search method is very limited and hard to use for users that are not well versed in the topics - this being the majority of our At-Large Community.

This proposal seeks to have ICANN allocate resources to design and build a system that will remove or significantly reduce these limitations.

As a start (phase 1):

1)     Adding the ICANN Board responses to the ALAC statements database on the At-Large website. This would be of benefit to At-Large to show the impact of our work both within and outside of At-Large.

2)     Having the text inside the PDFs of our ALAC documents fully searchable. Additional data fields for each ALAC statement such as penholders can be added.

This would pave the way for a wider ranging phase 2 - a Policy Management Process System, by aligning databases to a common standard based on Open Data standards, interoperability and interactivity.

At present, all coordination of databases, from the Board’s response to ALAC advice to RALO involvement and At-Large Structure input to policy is done manually, resulting in a high workload on At-Large Staff and in inaccurate and sporadic updating of policy according to overall workload and key personnel. The resulting set of information to be used by At-Large members is disseminated amongst several sources, from the At-Large Web site to a WIKI and is thus completely customer unfriendly. The ALAC has been repeatedly falsely accused of purposely not making information easy to find. Some commenters have seen a deeper, somehow more sombre goal of At-Large leadership to keep information hard to find (information hoarding) so as to remain in their elected seats. This accusation is of course completely unfounded and the ALAC has been trying for years, through its Technology Task Force, to find tools that would ease the difficulty to provide a welcoming environment for volunteers to access key information that would help in drafting statements, thus increasing organisational effectiveness.

It is clear that the current system of Web and WIKIs only goes so far and falls short of our members’ needs for easy access to information. Furthermore, it is clear that a significant part of a volunteer’s motivation comes from seeing that their action has had an impact on the organisation - thus ongoing feedback on the effectiveness of At-Large policy advice is essential and has to be optimised through automated processes for it to be durable and sustainable.

Whilst this proposed is a short term measure (phase 1 of a wider “Policy Management Process System”), ICANN needs to treat this in a holistic fashion.

Approved for Submission with revision.

Request for revision sent to Glenn McKnight and Dev Anand Teelucksingh

Final version sent.

Submitted to the ICANN Controller

Travel Support for GAC Liaison

(Final)

Alan Greenberg on behalf of the ALAC 

This request is to provide travel support (flight, accommodation and per diem) for the new position of ALAC Liaison to the GAC. The ALAC currently receives travel support for the ALAC liaisons to the ccNSO, GNSO and SSAC (if they are not funding by other means such as receiving ALAC Member support or SSAC support). This request would like to ask that the new position of the ALAC Liaison to the GAC receive similar support on an ongoing basis in order to be able to carry out their duties and participate f2f in the GAC and ALAC meetings at ICANN Public Meetings.

The ALAC requests that this travel slot be placed in ICANN’s core budget starting in FY18.  If this does not occur, the ALAC requests that this travel slot be considered as a FY18 Additional Budget Request.

The ALAC has met with the GAC for many years, and have always talked about more substantive collaboration and the possibility of exchanging Liaisons. However until recently, such collaboration has not actually occurred. The ALAC and GAC are now more effective in addressing issues of joint concern (such as potential harms from specific sensitive gTLDs), Current GAC leadership was very supportive of establishing an ALAC Liaison to the GAC, ensuring a regular bi-directional flow of information and ensuring that both groups are aware of each other’s “hot issues”. This liaison has now been put in place (roughly equivalent to a similar GNSO Liaison to the GAC). To ensure that the Liaison can fulfill his/her mandate, it is essential that the Liaison can attend all ICANN meetings and participate in GAC activities.

Approved for submission

Submitted to the ICANN Controller

APRALO General Assembly at the 2017 AGM in Abu Dhabi ALAC 

This proposal envisages organizing the Asia-Pacific Regional At-Large Organization  (APRALO) General Assembly (GA) – that is, bringing together one representative from each of the APRALO ALSes, as well as a selected representative for individual members, at a single location for a combination of strategic development, policy development, capacity building and outreach and engagement. The last APRALO GA was held in London in 2014.

The proposed date and location is specifically requested to be at ICANN 60 (Meeting C) scheduled to take place 28 October - 3 November 2017 in Abu Dhabi, UAE.

This request for a APRALO General Assembly is in line with the timeline for RALO General Assemblies and the next At-Large Summit as developed by the ALAC. APRALO meetings at the requested General Assembly will focus on three specific components:

1. How to better engage our ALSs – also known within ICANN as “inreach” – in a candid examination of expectations, member engagement, program execution and community adhesion, we intend to deliver a one-day workshop intended to discover what needs to be done, both by ICANN and the APRALO community, to maximize volunteer participation, increase the ability to represent the best interests of end-users, as well as increase ICANN's “on the street” relevance.

2. Policy briefings on critical ICANN issues intended to ensure that APRALO ALS

representatives are adequately informed to educate their ALS memberships, and that they

are better able to channel bottom-up end-user perspectives and ideas into the At-Large

community’s policy debates.

3. Leadership training, intended to educate APRALO ALSes about the details of ICANN processes, and develop a clear understanding of its role in the broader Internet Governance Ecosystem. As an example, the current deluge of activity surrounding the Post transition of the IANA stewardship is mainly the realm of those who can follow it practically full-time, with multiple working groups and dozens (if not hundreds) of proposals in the air. It is our experience that many in the At-Large community do not understand much of what's going on or even the relevance. Awareness of both the processes and the path from idea to policy is a critical part of advancing the public interest within ICANN.

 Submitted to the ICANN Controller

Public Media Initiative

(Final)

(PDF)

ALAC (on behalf of Evan Leibovitch/CLUE) 

SUMMARY:

Production of independent, factual, end-user-targeted information regarding the worldwide use and administration of domain names, as well as other components of the ICANN functions. This program will identify and and deploy creative approaches to explaining difficult Internet concepts through the use of clear, colloquial language, using non-traditional media and presented in a light – humorous, if possible – tone.

RATIONALE:

As part of an attempt to block the IANA transition in late 2016, US Senator Ted Cruz, along with political collaborators and proxies, launched a global campaign of false information, conspiracy theories, and even personal attacks on the then-CEO of ICANN. With a communications strategy aimed at policy-makers, the domain industry and technically-savvy users, ICANN was ill-equipped to counter this. While Senator Cruz’s campaign to derail the transition within Congress did not succeed, the results were far closer than expected and trust for ICANN as an organization was diminished within the end-user population. Moreover. the polarization, inaccuracies and hostility created by the campaign have subsided but not been eliminated; they could be revived at any time, and their tone can easily be repeated by actors in other countries hostile to the ICANN multi-stakeholder model.

In a society that honors free speech, ICANN cannot simply wish away or ban that which is hostile or false. The answer to malicious and false information is to confront it with utility and fact. While such confrontation will not change the minds of those attacking ICANN and multi-stakeholderism for political ends, it may succeed in reaching the billions of neutral observers who, in the absence of truth and clarity, have only heard from the fear-mongers and conspiracy theorists.

Moreover, a number of examples exist that demonstrate the ability to present complex Internet issues in clear lay language, often using humor to help convey the message. Two examples:

THE PROJECT:

Using a contest aimed at communications and visual arts students, we hope to find sources of independent, creative approaches to providing publicly-focused factual information through a variety of media (web, video podcasts, etc). An advisory committee will determine the priority topics and judge the winning proposals, a secretariat will create and publicize the contest, conduct supporting research/fact-checking, and oversee the execution and distribution of the final material.

The advisory committee is tentatively to be composed of:

  • ICANN communications staff
  • Expertise in video production
  • Expertise in journalism
  • Members of the ICANN At-Large Community
  • Other expertise in Internet Governance

While the project (obviously) is counting on the support of ICANN and others, it is intentional that the media content produced as a result of the contest be independent and not official ICANN communications. Indeed, it is possible that some analysis and humor may not be totally in-line with ICANN messaging, but that is acceptable. What is most important is accuracy, relevance and understandability (and thus trustworthiness) by a maximum audience.

Approved for submissionSubmitted to the ICANN Controller
ALAC Discretion to use Allocated ICANN Meeting Travel SlotsAlan Greenberg on behalf the ALAC 

The ALAC has been allocated travel slots to attend ICANN meetings for 15 ALAC Members, 10 RALO Leaders as well as for the Liaisons to the GNSO and ccNSO.

The interpretation by ICANN staff has been that the ALAC could freely re-allocate any of the 15+10 slots if the original designated traveler cannot attend a meeting, but that the Liaison slots could be used only for the designated Liaison.

If the Liaison is already funded through some other means (such as being an ALAC Member), the Liaison slot could not be use at all.

Notably, the other AC/SOs receiving travel support have no such restrictions for the use of their travel support slots (other than the requirement to fund NomCom Appointees). We specifically note that the GNSO has 22 unrestricted travel slots, whereas there are only 21 GNSO Council Members – the 22nd slot was originally designated for the Liaison sent from the ALAC to the GNSO, but the GNSO has never used it in that way. We also note that according to recent travel reports, the GNSO currently receives more than 55 travel slots despite the guidelines setting their limit at 22.

We believe that the ALAC should be given full discretion about how they can use all of its travel slots.

The ALAC and RALOs currently reallocate travel slots when an ALAC Member or a regional leader cannot attend a meeting. The replacement traveler is selected based on a combination of who will be able to contribute most to the At-Large meetings and sessions, and who would benefit most from this participation. A similar process would be used for filling the “Liaison” slots. 

The ALAC notes that since this request involves no additional budget allocation, it might be considered one which should be resolved purely within the Constituency Travel processes, and the ALAC agrees. However, since that process has not provided the needed flexibility, the ALAC is following this unusual process.

 

This same request was made last year. The Formal response was “YES”, but the text that followed was a repeat of the current interpretation saying that we could not reallocate slots. That notwithstanding, we were allowed to reallocate these slots for recent meetings. The ALAC was also told that it could “trick” the system by having the Liaison use the Liaison slot and then re-use the ALAC slot (in the above example). This is problematic because the RALO has control over the RALO/ALAC slots from their region, but the ALAC reallocates the Liaison slots.

The ALAC requests that ICANN eliminate the disputed interpretation and allow travel slots to be used most effectively. There is NO budget implication, but gives the community control over resources that have been allocated to it.

 Submitted to the ICANN Controller

RALOs:

RALORequestPerson or Group SubmittingRequest NumberDescriptionFBSC DecisionStatus
AFRALO

Organization of a Workshop at 2017 IGF in Geneva

(Final)

Aziz Hilali, Chair of AFRALO 

This proposal consists in the organization of a workshop at the 2017 IGF due to take place in Geneva from 18 to 21 December 2017 on a high interest topic in accordance with the IGF overall arching theme that is not yet defined. The topic will relate the end-users’ perspective in the global Internet ecosystem. Speakers will be selected respecting the diversity rules (Geographic regions, gender and stakeholders)

This request might be part of an overall  At-Large request for the 2017 IGF.

 

Although this RALO request is submitted separate from the At-Large, it is understood that should both be funded, they are complementary and will need to be synchronized.

 

Requesting: Travel support for 5 AFRALO members.

 

Approved for Submission with revision.

Add more details on workshop participants. Add note that this request is part of overall At-Large request for IGF activities.

Request for revision sent to Tijani Ben Jemaa and Aziz Hilali.

 Tijani Ben Jemaa sent final version.

Submitted to the ICANN Controller
AFRALO

Active participation in the 2017 African IGF

(Final)

Aziz Hilali, Chair of AFRALO 

AFRALO active participation in the 2017 African IGF is composed of:

  • An AFRALO booth kept by AFRALO members with the AFRALO pop-up banner and AFRALO and ICANN outreach material
  • A workshop on a topic addressing an African end-users’ concern to be chosen to match with the 2017 African IGF main theme which is not yet defined

Effectively participate in the African Internet Governance School that is held yearly by APC back to back with the African IGF. Our participation will ensure that the governance of the Internet unique Identifiers will be addressed as well as the governance of the usage of Internet.

Requesting:

Outreach material for ICANN and AFRALO to be used in the booth:

  • USB flash disk containing All the beginner guides
  • ICANN pins
  • Printed graphics
  • AFRALO and ICANN flyers

Etc.

Travel support for 5 AFRALO members

Approved for Submission.

HU consulted with Regional VP for Africa

Submitted to the ICANN Controller
APRALO

APRICOT, Kathmandu, Nepal, Feb 2018 – to enable at least 3 members from the APRALO Leadership Team to attend the AP* and APRICOT meetings in Kathmandu, Nepal, in Feb 2018 and future AP* and APRICOT meetings.

(Final)

Maureen Hilyard 

This proposal is to enable the APRALO leadership team to first of all request attendance of the AP* and APRICOT in Nepal in 2018, but secondly to request that this attendance be a recurring activity, in order for APRALO to continue to maintain the positive and productive relationships that the leadership team has built up over the years within the regional AP* community. 

As one of the first events of the year in the Asia Pacific regional calendar, APRICOT provides APRALO to touch base and to plan with other internet-related organisations within the Asia Pacific region beginning with AP* - a gathering of these organizations at a meeting in between the TRAINING AND EDUCATION programmes offered by APNIC, APIA and other organizations, and the APRICOT meeting itself which culminates in APNIC’s Annual General Meeting. The AP* meeting not only enables related groups to formally meet with each other but also to share information and to encourage greater coordination and collaboration. APRALO not only reports on activities that they propose for the upcoming year, but also get to hear about other regional activities that they can put into the APRALO calendar to encourage attendance by ALS members in the related country hosting the event.  AP* includes: Asia Pacific Networking Group (APNG); Asia Pacific Network Information Center (APNIC); Asia Pacific Top Level Domain Name Forum (APTLD); Asia & Pacific Internet Association (APIA); Asia Pacific Advanced Network Consortium (APAN); Asian, Australasian and Pacific Islands Regional At-Large Organization (APRALO); Country Code Top Level (ccTLD) Domain Operators; Dot Asia; Internet Society (ISOC); and Internet Corporation for Assigned Names and Numbers (ICANN – represented by the APAC Hub). AP* also meets as part of APNIC’s second conference within the Asia Pacific region.

  APRALO has become a regular participant at APRICOT after Satish and Maureen attended their first meeting in Fukuoka, Japan in 2015, as a CROPP event, This first event was focused on outreach, familiarizing ourselves with the APRICOT context and generally making ourselves known among other APRICOT participants. This relationship was enhanced when 6 APRALO team members (Siranush, Maureen, Lianna, Kaili, Satish and Ali, in a mix of CROPP, APTLD, ISC and self-funding) attended APRICOT2016 in Auckland, firstly to participate in the APTLD meeting where Siranush updated the ccTLD meeting about APRALO; then the AP* meeting where Maureen was nominated to Chair the next AP* meeting in Bangladesh (later moved to Sri Lanka); and then the APRICOT conference – during which we were all able to meet together to prepare our FY17 Strategic Plan, as well as to connect with “down-under” ALS members and other ICANN related participants including Board members and other leaders from the ccNSO, GNSO and GAC.

  At the APNIC42 meeting in October 2016 in Sri Lanka, Maureen co-chaired the AP* meeting with Professor Gihan Dias. Kaili Kan also gave a well-received presentation on the status of internet development in China. The Leadership Team is currently preparing to attend the APRICOT2017 meeting in Ho Chi Minh City using CROPP initially but also self-funding to take advantage of the full AP* and APRICOT programme as well as its networking and engagement opportunities. Members of the LT team (Satish, Maureen, Ali and Kaili) have been invited to participate, as presenters, in various sessions during this week.

APRALO has greatly benefited from attending the AP* and APRICOT meetings. The regular contact with other AP* organizations throughout the weeks of the APRICOT meetings has helped us to build a profile for APRALO which is now acknowledged within the wider regional internet related community. Satish and Maureen have also enhanced this relationship by involving ourselves further on other AP committees, for example the APrIGF and the APSIG. Our attendance at APRICOT also enables us to give support for APNIC, APTLD and Dot Asia who also hold meetings at APRICOT, as our MOU partners, and we hope to create more partnerships over time.

 APRALO would like to make this a regular opportunity to meet with other regional Internet-related organizations, especially those directly involved with Names and Numbers but more so to build relationships that will provide beneficial results for APRALO, for At-Large and ultimately ICANN.

Approved for submission with revision.

 

Revision  to include policy activities in addition to outreach.

Request for revision sent to Maureen Hilyard.

Maureen Hilyard sent the revised request.

 

Submitted to the ICANN Controller
APRALO

Armenia IGF

(Final)

APRALO leadership/ISOC Armenia 

To organize a course on Internet Governance with program including the IG infrastructure, Multistakeholder model, IGF mandate, ICANN and other I* organizations, their roles and activities, Human Rights and Cybersecurity issues, etc. The course is envisaged especially for students to provide them with solid knowledge of current developments in Internet governance ecosystem.

A comment was made about the proposal being "a little thin" however, we believed that the ALS member did a great job providing the information required in the short timeframe which still adequately outlined what was required. Also another comment made with regard to the Travel Support Section, specifically states that it refers back to the Matter Expert Support section, rather than an additional request for funding for more matter experts as the comment implies. The event in Armenia provides an excellent opportunity to create interest and provide information about ICANN, its services and how it supports the work being done in Armenia through their 3 ALSes, as capacity building for their internet-related community.

Approved for submission with polishing.

Polished version sent to Satish Babu and Lianna Galstyan.

Lianna sent final version to staff.

Submitted to the ICANN Controller
APRALO

India SIG proposal for 2017

(Final)

ISOC-TRV, ISOC-Kolkata and ISOC-Delhi 

This proposal is for organizing the second India School of Internet Governance (inSIG 2017) in a suitable location in India, tentatively just before ICANN60 meeting.

InSIG2016, the first India School of Internet Governance (http://insig.in) was a very successful initiative organized just prior to ICANN56 at Hyderabad. Organized by two APRALO ALSes—ISOC-TRV and ISOC-Delhi—at the Indian Institute of Information Technology, Hyderabad, (IIIT-H), the programme was supported by Government of India, ICANN, ISOC, APNIC and APSIG. The speakers for the programme were sourced largely from the ICANN60 community and included Members of the ICANN Board as well as eminent experts. There were around 45 students, including 15 international students, and the community feedback as well as formal feedback for the programme indicated a high degree of satisfaction.

The 2017 edition of inSIG also follows the basic model from 2016 (a mix of international and Indian participants, speakers from the IG community (particularly ICANN Board members and AC/SO leaders), and a 3-day programme at an eminent academic institution.

Compared to inSIG2016, the costs are bound to be higher as travel costs of speakers need to be paid. The number of speakers will be cut down from the figure of 25 to about 15, with some of them handling multiple sessions. Additional funding needs to be raised from existing partners to cover travel and accommodation costs (which was largely covered by ICANN60 in inSIG2016).

The FBSC asked whether this event would take place in India or Abu Dhabi/UAE.

Satish Babu has confirmed that the second InSIG would take place in India.

 

Submitted to the ICANN Controller
APRALO

The APIGA proposal for potential APRALO leaders

(Final)

APRALO leadership 

This request is to seek funding to enable at least TWO ambassadors, selected from within the APRALO ranks, to participate in the Asia Pacific Internet Governance Academy, in order to enhance leadership capacity within APRALO as well as increase potential for informed outreach in the area of Internet Governance related to the work of ICANN within their area of the AP region.

This event was developed and successfully coordinated by the APAC Hub last year.  The APAC Team independently invited members of the AP community. The APRALO Leadership Team would like an opportunity to suggest their own candidates. If this requires additional funding to make this happen, then the ALT would request that funding be made available to enable two additional active ALS members to this event. This would be perfect for the leadership pathway APRALO has proposed to prepare its Next Gen APRALO Leaders.

The first academy was organized jointly by the Korea Internet and Security Agency (KISA) and ICANN, in partnership with regional organizations such as the Asia Pacific Network Information Center (APNIC), Internet Society (ISOC), DotAsia organization, and other members of the Asia Pacific Internet community. Many of these APIGA partners are already partners of APRALO. The program aims at nurturing the next generation of Internet leaders to be the region’s voice and preparing them to participate in the global multistakeholder Internet governance ecosystem.

The FBSC asked for more clarifity and polishing.

Polished version sent to Maureen Hilyard for review.

Maureen Hilyard sent final version.

Submitted to the ICANN Controller
APRALO

Global IGF 2017

APRALO leadership 

Continuing further with the successful previous IGF initiatives, the APRALO Leadership Team proposes participation of 3 members of its Leadership Team at the 2017 IGF.

The specific activities that would be carried out by the three-member Outreach Delegation, jointly and individually, are:

  • Participate as APRALO resource persons in different workshops. For this, the team members would be registering themselves as Resource Persons in the IGF Resource Persons' Roster.
  • Collaborate and support activities of other ALAC Members
  • Explore, and if possible, plan and execute an At-Large Outreach event jointly with other RALOs present at Genva and local ALSes, if any, with Universities and other institutions. The objective of such an outreach process would be to introduce At-Large (and thereby, ICANN), and to stimulate growth and participation of local end-user communities in At-Large activities.

Although there are uncertainties arising out of the approval process of Workshops at IGF, going by past history it is likely that there would be workshops being organized by APRALO members (there were two such workshops last year and one the previous year). The Outreach Delegation would support these workshops.

  • Assuming we have other RALO representatives available, consider creating an At-Large 'corner' in the ICANN booth to provide information on ALAC/At-Large, its role, reach and diversity to visitors
  • As in the case of 2016, hold talks with AP regional organizations for specific regional collaborative programmes

The Twelfth Meeting of the annual Internet Governance Forum (IGF), under the revised mandate, is scheduled to take place in Geneva, Switzerland, in December 2017. IGF is an open and public forum that brings interested participants from various stakeholder groups as equals, under a multistakeholder process. IGF focuses on public policy issues relating to the Internet.

IGF's open format allows anyone interested in Internet policy to participate. Consequently, it presents a unique opportunity for outreach as well as for networking and interacting with several global communities that are otherwise difficult to contact independently.

Several members of APRALO—including some of the members of the APRALO Leadership Team—have been actively participating in IGF over the years, and have been organizing workshops on different IG-related topics.

APRALO was able to send an official delegation to IGF 2015 held at João Pessoa, Brazil and IGF 2016 in Mexico with ICANN budget support. The initiative was very successful, and the APRALO team was able to extensively interact with members of APRALO, members of the Asia-Pacific Internet Governance community, members of other RALOs, ICANN community members, and the larger IGF Community. The APRALO team also supported the APRALO members in organizing their workshops.

As of now, neither the themes for IGF 2017 nor the Call for Proposals have been published. APRALO had discussed a plan to propose a Workshops, as soon as the call for proposals is announced.

Although this RALO request is submitted separate from the At-Large, it is understood that should both be funded, they are complementary and will need to be synchronized.

No comment from FBSC.

Staff suggest the request should note that is is part of the comprehensive At-Large request for 2017 IGF activities.

Submitted to the ICANN Controller
EURALO

Promote ICANN’s Role and Multistakeholder approach at the 2017 IGF

(Final)

Olivier Crépin-Leblond, Chair of EURALO 

A workshop organized by EURALO on the “The Public Interest”. EURALO has been at the forefront of the discussions on the Public Interest in ALAC but also in ICANN, through its working group on the Public Interest and its involvement in the ICANN-wide public interest discussions.

This workshop at the Internet Governance Forum, Chaired by Wolf Ludwig, would explore the Public Interest in ICANN’s remit and compare it with other Multistakeholder systems and the Public Interest in wider Internet Governance. Representatives from the various stakeholder groups composing the Multistakeholder ecosystem will be invited to explain their perspective. The discussion of the Public Interest in ICANN’s remit would act as a starting point for a wider debate that touches on the broader Internet Ecosystem.

Although this RALO request is submitted separate from the At-Large, it is understood that should both be funded, they are complementary and will need to be synchronized.

Approved for submissionSubmitted to the ICANN Controller
EURALO

EURALO members participation at the 17th ICANN Studienkreis meeting

(Final)

Olivier Crépin-Leblond, Chair of EURALO 

EURALO requests funding for 5 EURALO members to attend the ICANN-Studienkreis to take place on 24-25 August 2017 in Stockholm. The ICANN Studienkreis ("ICANN Study group") is an open network composed of experts in the Internet industry who are dedicated to organizing high-level expert seminars on issues regarding ICANN development and internet governance. Individuals and constituencies from the private sector, government, academic institutions, the civil society and the media participate in yearly conferences organized by ICANN Studienkreis.

ICANN Studienkreis focuses 100% on ICANN topics.

The ICANN Studienkreis is essentially attended by participants in ICANN’s ecosystem and includes influential participants. ICANN’s former President and CEO Fadi Chehadé has attended past ICANN Studienkreis, as the conference is directly related to ICANN activities. ICANN’s current President and CEO Göran Marby attended last year’s ICANN’s Studienkreis. Other speakers included several ICANN senior staff, Chairs of Supporting Organisations and Advisory Committees, as well as at least two ICANN Board members per meeting. Meeting these participants is an essential part of the experience the EURALO participants will have, an opportunity they will not have as easily in other fora.

 

Approved for submissionSubmitted to the ICANN Controller
LACRALO

Creating Leaders in LACRALO

(Final)

Alberto Soto 

This aim of this activity is to create leaders in LACRALO. Oriented to those who have never held any positions in LACRALO, ALAC or ICANN.

It has as a prerequisite to have taken following courses in ICANN LEARN: "Intro to the At-Large Advisory Committee" and "Introduction to LACRALO" (in EN and ES). This will allow for the leveling of basic knowledge required.

The second stage contains the specific contents of creating leaders. Provide participants with concepts, tools and techniques that every leader must know in order to generate competencies to influence their collaborators and guide them towards obtaining the expected results. This material would be developed by LACRALO experts in collaboration with At-Large staff.

Working in collaboration with previous LACRALO leaders, including the soon to be created Council of Elders, and staff, a guide on key leadership activities will be prepared to provide incoming leaders with more information on what is required of them as leaders. 

Program Outline: Foundation and Leadership Development - Project Management - Tools and Supervision Exercises - Leadership at ICANN. All content will be oriented to ICANN's activities. When explaining the conditions that a leader must meet, each example will be with the characteristics of our ecosystem. If the exercise says "ride a bike" it will be on an ICANN bike.

In addition, participants would be required to participate actively in LACRALO policy development capacity building activities so as to develop knowledge on ICANN policies and their potential impact on end-users.

A third stage would be implementation of a LACRALO mentoring program that would match experienced LACRALO leaders with potential leaders.

The next steps would potentially include the observation that from there they are prepared to run for RALO, ALAC or ICANN positions with the best base and only have to adjust to the form of work depending on the position. In addition, they can apply voluntarily to the positions requested by the NONCOM, or as Chairs in the WG without

 

FBSC requested that this request include a a component of ICANN policy leaders and running LACRALO.

Add that this could be a pilot project for the other RALOs. 

What is the next steps for the trainees?

Polished version sent to Alberto Soto with additional comments. 

Alberto sent revisions.

Staff polished final version.

Staff added component of an external trainer.

Submitted to the ICANN Controller
LACRALO

Challenges for At-Large Community in Latin-American and Caribbean - F2F Meeting

(Final)

LACRALO - Humberto Carrasco and Maritza Manino 

The activity proposed is to organize a face-to-face Meeting for LACRALO members to continue addressing the challenges they will face in the ongoing discussions in the WS2 issues (post-IANA Transition) such as privacy and human rights. This two part meeting has two aims: 1) The first is to address WS2 issues, such as privacy and human rights that LACRALO members will need to be aware of to engage productively in policy development activities. 2) The second activity that will take place immediately following the first part, is a workshop for members of LACRALO to continue to implement the LACRALO Roadmap as agreed during the LACRALO Assembly in January 2017. This includes a new focus on policy development and the development of new governance structures within LACRALO.

This two-part meeting would take place on the sidelines of a major Internet-related meeting in either the Caribbean or Latin American region. While the session on the WS 2 issues will be open, 8-17 LACRALO members may participate in this event, provided they submit a paper to be discussed at this event. Subsequently, a compilation of papers will be published with these papers that will be delivered to the members of LACRALO.

For the second session on the post LACRALO Assembly implementation, 17 LACRALO leaders would be invited for a follow up to their work in January 2017. This would allow for additional progress to be made in the implementation of the LACRALO Roadmap.

Polished version sent to Humberto Carrasco and Maritza Minano,

Humberto Carrasco approved polished version.

Submitted to the ICANN Controller
LACRALO

Empowerment and capacity building of ALS - LACRALO in ICANN ECOSYSTEM

(Polished version)

Johnny Laureano 

The activity being requested has the overall aim of supporting a more informed and more global participation in ICANN of the parties within the ICANN eco-system. In particular, this request seeks the increased participation of the ALS members within LACRALO through a series of activities focusing on training and engagement.

 

The primary set of activities would take place at a meeting held in Lima-Peru.

 

Participants: One representative from each of the 54 ALSes of LACRALO.

 

Activities:

 

1. Review of LACRALO Strategic Plan aligned with the ICANN Strategic Plan 2016-2020, ensuring its full knowledge and discussion, especially the points that amplify the participation of End Users.

 

2. Equipment for the remote participation of the ALS representatives.

 3. Implementation of paper and digital printed material for distribution in digital literacy campaigns (social action).

Clarification to be added. In its current state, FBSC can't submit it. 

Polished version sent to Johnny Laureano, Humberto Carrasco and Maritza Minano.

 

The FBSC decided not to submit this request.
LACRALO

3rd Encounter on Internet for Development and Social Transformation – EIDST 2017 (Caracas, Venezuela)

(Final)


Harold Arcos 

Dos días de talleres, mesas de trabajo presencial y en línea y Hubs en varios países de LAC para acceder a las charlas de los invitados.

 

Two days of talks with face-to-face and online workshops and Hubs in several LAC countries to access the guest talks

 

 Submitted to the ICANN Controller
LACRALO

To certify the webinars programed by LACRALO in semiannual or annual form, with a certificate from the Universidad Autónoma de Colombia.

 (Still awaiting clarification on duration of project)

 

EnREDo de Colombia 

The webinars that are being programmed by LACRALO executives or staff may be certified by the Universidad Autónoma de Colombia. This will motivate the participation of the community in the region.

We request two round trip tickets for 2 people designated by the ALS and the University to attend to an ICANN meeting.

 Submitted to the ICANN Controller - with note of clarification on duration tbd.
NARALO

North American School of Internet Governance

 (Final)

Eduardo Diaz/ISOC PR 

To organize and deliver the FIRST NORTH AMERICAN SCHOOL OF INTERNET GOVERNANCE (NASIG) two days before the commencement of ICANN 61 in March 2018. This would be a two-day capacity building event to provide in-depth knowledge of Internet Governance (IG) issues to an approximately 100 individuals from different sectors in the North America At-Large Region. It will consist of 10 sessions covering IG topics that will be surveyed early in 2017 to determine and prioritize the topics to be covered.

The First NASIG is considered a pilot event and as such we expect it to be duplicated, enhanced and rotated around the North America At-Large Region in the future.

We are requesting travel, lodging and per diem support for a minimum of 6 speakers which will augment the pool of local speakers. We will strive to find speakers that will be already supported by ICANN to participate in the ICANN 61 meeting in which case only lodging and per diem support will be required for the additional days

The FBSC recommended that this request suggest add text that this activity is the  1st North American School of Internet Governance and the location will be moved throughout North America.

Revised version posted.

Submitted to the ICANN Controller
NARALO

Global Indigenous Persons Mentorship Program in support of Fellowships as proposed.

(Final)

Loris Taylor/NPM 

Assign Global Indigenous Fellowships to the ICANN Fellowship Program in order to increase the ability of global indigenous to engage effectively within ICANN as well as to raise awareness on ICANN-related policy issues among indigenous communities worldwide.    

This activity is seen as the next step from the 2017 community special request project proposed by Native Public Media (NPM), an ALS based in NARALO.

The work of NPM, the proposer, includes the engagement of U.S. Tribal members into the policy-making and rulemaking processes of broadband and Internet policies.  The multi-pronged strategies of NPM include education, awareness building, and training of U.S. Tribal constituents on broadband deployment, broadband infrastructure funding, access, adoption, and use.  The participation of Tribal fellows in the FY17 Indigenous Fellowship program is just the beginning of greater engagement and consultation of U.S. Tribal Nations and other indigenous communities around the world in the ICANN multi-stakeholder model.  Often invisible, indigenous peoples have been at the heart of setting their own telecommunications destiny and the ICANN Fellowship opportunity supports and promotes indigenous self-determination in the Internet sphere.

In 2016, the first Indigenous Fellows, representing the North American Tribes of Hualapai, Arizona and Coure De’Alene, Idaho, attended ICANN 57 in India.  This first exposure of tribal community members to ICANN was not only eye-opening, it was life changing.  Valerie Fasthorse, is an experienced and veteran Internet Technology staffer for her Tribe (Coure De Alene) and previous to that in the U.S. armed forces.  Likewise, April Tinhorn, spent her early professional years working for the National Security Administration of the U.S. federal government and more recently as an IT specialist for Tribal clients through her personal business Tinhorn Consulting.  Both women, who had great knowledge about Internet access, use, and adoption were able to build on that base by learning about ICANN’s Internet multi-stakeholder work that reaches across the globe directly to diverse end-users and governments.  They continue to present to Tribal communities within the US on their experiences and the work of ICANN.

To make the most of the generous opportunity via ICANN, vested global indigenous mentors are paramount in bridging the importance of ICANN’s work to that of indigenous communities around the world.  Mentors must be able to continue and bridge the work post ICANN Fellowship engagement if the program is to remain meaningful and relevant. 

Requesting: Staff support, Meeting Room at ICANN Meeting and Travel support for four Indigenous Fellows and two indigenous mentors per conference @ three FY 2018 ICANN Conferences (4X3=12 Fellows):

  1. Air Travel
  2. Lodging
  3. Meals
  4. Passport/Visa
  5. Ground transportation

 

Request has been updated to be more global in nature.

Sent to Loris Taylor for review.

Loris Taylor responded with final version.

FBSC to consider making this an ALAC request.

Submitted to the ICANN Controller
NARALO

Demystifying our tools: getting comfortable with videoconferencing

(Request will be handled under normal staff support)

Marita Moll/Telecommunities Canada 

ALS groups in Canada are thinly spread around the country. Within these groups, members are often also interacting at a distance. Under these circumstances, it becomes very hard to maintain cohesion within groups. This proposal suggests a train the trainers model of raising awareness/familiarity with videoconferencing tools to help groups communicate more effectively. For ALS to ALS communication, the Adobe Connect platform is already available to them, but apparently it is rarely used outside of ICANN scheduled meetings. For individual ALS groups, they may need to gain more familiarity with Skype, Zoom or other platforms to enable them to move information about ICANN and its activities to the edges. This proposal would begin by linking one individual from any interested ALS with a 2 hour training session during which they would learn about initiating and managing/chairing meetings using various videoconferencing tools.

The FBSC asked Heidi to follow up with Marita on whether this request could be completed within normal staff support.

Note sent to Marita.

Marita agreed to have the activities in this request be handled under normal staff support.

Withdrawn by Requestor as activities.
NARALO

Canadian speakers bureau on ICANN and other Internet topics

(Withdrawn)

Tim Denton and Marita Moll/Internet Society – Canada Chapter The Internet Society of Canada would like to make it easy for groups around the country to find speakers on ICANN's role in Internet governance and the multistakeholder approach as well as general Internet issues like security, privacy and net neutrality. This activity would create a list of experts across Canada prepared to speak to conferences and community groups about ICANN, how it works, how decisions are made, how to get involved.Withdrawn by NARALO Regional LeadershipWithdrawn by NARALO Regional Leadership
       

 

 

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