| Name | Affiliation | GeneralWorking Group | Role
|
|---|---|---|---|
| Yaovi Atohoun | AFRALO | DEFINITION AND STRUCTURE | Pen Holder |
| Salanieta Tamanikaiwaimaro | APRALO | DEFINITION AND STRUCTURE | Pen Holder |
| Holly Raiche | APRALO | DEFINITION AND STRUCTURE | Pen Holder |
| Maureen Hilyard | APRALO | DEFINITION AND STRUCTURE | Pen Holder |
| Tijani BEN JEMAA | AFRALO | DEFINITION AND STRUCTURE | Participant |
| Natalia Enciso | LACRALO | DEFINITION AND STRUCTURE | Participant |
| Rinalia Abdul Rahim | APRALO | DEFINITION AND STRUCTURE | Participant |
| Cheryl Langdon-Orr | APRALO | DEFINITION AND STRUCTURE | Participant |
| Olivier Crépin-Leblond | EURALO | DEFINITION AND STRUCTURE | Participant |
| Sandra Hoferichter | EURALO | DEFINITION AND STRUCTURE | Participant |
| Rudi Vansnick | EURALO | DEFINITION AND STRUCTURE | Participant |
| Cintra Sooknanan | LACRALO | DEFINITION AND STRUCTURE | Participant |
| Alejandro Pisanty | LACRALO | DEFINITION AND STRUCTURE | Participant |
| Carlton Samuels | LACRALO | DEFINITION AND STRUCTURE | Participant |
| Dev Anand Teelucksingh | LACRALO | DEFINITION AND STRUCTURE | Participant |
| Jacqueline Morris | LACRALO | DEFINITION AND STRUCTURE | Participant |
| Alan Greenberg | NARALO | DEFINITION AND STRUCTURE | Participant |
| Eduardo Diaz | NARALO | DEFINITION AND STRUCTURE | Participant |
| Darlene Thompson | NARALO | DEFINITION AND STRUCTURE | Participant |
AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
6 Comments
Holly Raiche
Proposed Introduction to the Rules of Procedure:
Introduction
Under its Bylaws, (see http://www.icann.org/en/about/governance/bylaws) ICANN’s mission is to ‘coordinate, at the overall level, the global Internet's systems of unique identifiers, and in particular to ensure the stable and secure operation of the Internet's unique identifier systems’. In carrying out its mission, ICANN’s Core Values include ‘seeking and supporting broad, informed participation reflecting the functional, geographic, and cultural diversity of the Internet at all levels of policy development and decision-making.’ It is also to use ‘open and transparent’ policy development mechanisms, and be ‘accountable to the Internet community’. To that end, the ICANN Board has the power to create Advisory Committees which, while they will have no legal authority to act for ICANN ‘will report their findings and recommendations’ to the Board (Article XI)
The At-Large Advisory Committee
The At-Large Advisory Committee (ALAC) was established (Article XI(4) as the ‘primary organizational home within ICANN for individual Internet users’. Under ICANN Bylaws, the ALAC’s role is ‘to consider and provide advice’ on ICANN activities, ‘insofar as they relate to the interests of individual Internet users’. This includes policies created through ICANN's Supporting Organizations, as well as other issues for which community ‘input and advice is appropriate’. The ALAC ‘plays an important role in ICANN's accountability mechanisms’ and also ‘coordinates some of ICANN's outreach to individual Internet users’.
Other provisions of the Bylaws spell out the ALAC’s composition, member terms, and relationship with other ICANN bodies. They also provide some detail on the establishment and membership of the Regional At-Large Organisations (RALOs) and, together with the ALAC, more on the rule of the ALAC and RALOs within ICANN. The Bylaws also allow both the ALAC and RALOs to determine more detailed rules of procedure.
The following Rules of Procedure both reflect ICANN Bylaws on the ALAC and set out more detailed procedural rules established by the ALAC.
For definitions, my comments are:
ALAC ROP – DEFINITIONS
Rule 1 is headed Delegates. Replace with Membership
Keep the current definitions, except as suggested below:
MOTION – Delete definition (if we are to keep this document simple, we do not need a definition. If anything, the only provision that would make sense is to state the obvious rule that anyone who is a member of the ALAC may propose a Motion)
DELEGATE - Member of the At-Large Advisory Committee – delete definition. We do not need a separate term for individuals who may participate in an ALAC meeting but are not an ALAC Member
MEMBER - Member of the At-Large Advisory Committee either selected by a RALO or by the NomCom
RAPPORTEUR – delete definition
RESOLUTION- Delete definition (again, unless we want to use Roberts Rules of Procedure – which is not simple language – why is this necessary)
ROUGH CONSENSUS - The definition of rough consensus is both too wordy and unhelpful. Shorten to be 'the dominant view of the group, as determined by the Chair'
ADDITIONAL PROPOSED DEFINITIONS
ALTERNATE MEMBER – Darlene suggested the possibility of having an Alternate in situations where a Member cannot participate in an ALAC meeting. If the suggestion is adopted, there should be a process by which a Member nominates and the ALAC approves of the Alternate Member (maybe in Rule 1)
EXECUTIVE COMMITTEE – Alan has posted the decisions by the ALAC that formalised the Executive Committee. The definition here should be – as defined in Rule XXXX
OFFICER – The term is used in Rule 2, but not defined. It now appears to include the Chair and two vice chairs and the Rappoteur. Since we are abolishing the term rapporteur, we need to change the wording in Rule 2.1. Alan’s suggestion is that the Executive Committee comprise five ALAC members, one from each region, and from which a Chair and 2 vice chairs are selected/elected. There needs to be rules about these processes.
Note: in the 2007 version of the ROP, the term Officer was defined as below: If we use this definition, they we have five Officers, all with a title, and totaling 5 - the number we need for the 'Executive Committee'. If we add a rule that the Executive Committee members must come from different regions, we have solved a number of problems at the same time.
a. The officers of the At-Large Advisory Committee (“ALAC”) are:
One Chair and one Vice-Chair;
One GNSO Liaison, one ccNSO Liaison, one Board Liaison.
LIAISON – a member elected by the ALAC, under Rule XXX
Using the proposed definitions above, Rule 1.3 would read
1.3 The right to vote in the ALAC is reserved for the Member (or Alternate Member - as suggested by Darlene) per Rule 1.1
ROLE OF THE ALAC (AND RALOs) TAKEN FROM ICANN BYLAWS
One of the tasks of the drafting teams is to state the purpose of the ALAC. The Introduction (above) includes the main purpose as set out in ICANN Bylaws. But the ICANN Bylaws (Article XI(4)(j)) also include the role of the ALAC 'in conjunction with' RALOs as follows: (these could be summarised, or just listed - possibly in the Introduction section
The ALAC is also responsible, working in conjunction with the RALOs, for coordinating the following activities:
1. Making a selection by the At-Large Community to fill Seat 15 on the Board. Notification of the At-Large Community’s selection shall be given by the ALAC Chair in writing to the ICANN Secretary, consistent with Article VI, Sections 8(4) and 12(1).
2. Keeping the community of individual Internet users informed about the significant news from ICANN;
3. Distributing (through posting or otherwise) an updated agenda, news about ICANN, and information about items in the ICANN policy-development process;
4. Promoting outreach activities in the community of individual Internet users;
5. Developing and maintaining on-going information and education programs, regarding ICANN and its work;
6. Establishing an outreach strategy about ICANN issues in each RALO's Region;
7. Participating in the ICANN policy development processes and providing input and advice that accurately reflects the views of individual Internet users;
8. Making public, and analyzing, ICANN's proposed policies and its decisions and their (potential) regional impact and (potential) effect on individuals in the region;
9. Offering Internet-based mechanisms that enable discussions among members of At-Large structures; and
10. Establishing mechanisms and processes that enable two-way communication between members of At-Large Structures and those involved in ICANN decision-making, so interested individuals can share their views on pending ICANN issues.
Yaovi Atohoun
I suggest that at this stage we keep all the terms that have definitions in the current RoP and we mention in the comment column that it may be removed . This decision will be based on what we have as final content of the new RoP
Salanieta Tamanikaiwaimaro
Good idea Yaovi
Carlton Samuels
I'm thinking that the delegated role the ALAC plays in accrediting At-Large Structures - and thusly, in constituting the RALOs - this role requires its own "WHEREAS" in the INTRODUCTION, right after "WHEREAS the role of the ALAC shall be to consider and provide advice on the activities of ICANN,....."
Second, think we should also add language that highlights this very important role under Role of the ALAC.
Salanieta Tamanikaiwaimaro
I think we should retain the "Whereas" because it is a recital and allows people to know that it was not concocted randomly and shows the story behind the rules. I agree with you Carlton.
Holly Raiche
After the last meeting (and apologies this wasn't done sooner), I have redrafted and simplified the text I originally drafted so that it is in plain English and, hopefully, is a brief overview of the ALAC that was called for. There is room for more text, but, from what was said, what is needed is just a few paragraphs to set the scene for the more detailed rules.
All comments welcome
The At-Large Advisory Committee
The ALAC is the advisory committee to the ICANN Board that represents the interests of individual internet users.[1]
At its base, the At Large community is made up of individual organisations, representing the various interests and concerns of individual internet users. After such organisations are accepted through established processes, they become 'At Large Structures' (ALSs) - members of the relevant Regional At-Large Organisation (RALO). Each of the five RALOs then names two individuals (each being a member of a RALO’s ALS) as members of the ALAC. The other five members of the ALAC are named by ICANN’s Nominating Committee.
Under ICANN Bylaws, the ALAC’s role is ‘to consider and provide advice’ on ICANN activities, ‘insofar as they relate to the interests of individual Internet users’. This includes policies created through ICANN's Supporting Organizations, as well as other issues for which community ‘input and advice is appropriate’. The ALAC also ‘plays an important role in ICANN's accountability mechanisms’ and ‘coordinates some of ICANN's outreach to individual Internet users’.
Specifically, the ALAC is responsible, working in conjunction with the RALOs, for the following:
Other provisions of the Bylaws spell out the ALAC’s composition, member terms, and relationship with other ICANN bodies. They also provide some detail on the establishment and membership of the RALOs and, together with the ALAC, the role of the ALAC and RALOs within ICANN. The Bylaws also allow both the ALAC and RALOs to determine more detailed rules of procedure. If there is any conflict between ALAC and RALO rules of procedure and ICANN Bylaws, however, the ICANN Bylaws have precedence.
The following Rules of Procedure both reflect ICANN Bylaws on the ALAC and set out more detailed procedural rules established by the ALAC....
[1] ICANN Bylaws, Article XI(4)