Terri Agnew:Welcome to the At-Large Summit II Thematic Groups Coordination call on Friday 06 June 2014 at 2000 UTC
Terri Agnew:meeting page: https://community.icann.org/x/MKfhAg
Rafid Fatani:Sorry I'm late
Rafid Fatani:has the meeting finished?
Terri Agnew:Hi Rafid, Fayre has ended
Terri Agnew:Thematic will start in 30 minutes
Rafid Fatani:super - thank you
Allan Skuce:Greetings.
Holly Raiche:Why 30 minutes? - or was that written 25 minutes ago?
Jean-Jacques Subrenat:Hello, I'm joining the call and will try the audio link in a few seconds.
Jean-Jacques Subrenat:Hello, I've just tried the audio link, could anyone hear me?
Gunela Astbrink:Good morning everyone
Heidi Ullrich:HI all
Silvia Vivanco 2:Hello all
Heidi Ullrich:we will be putting the final allocation spreadsheet up momentarily
Holly Raiche:could I be redailed - don't know what happened- thanks
Terri Agnew:We are dialing back out to you Holly
Alan Greenberg:You just don't like us Holly!
Holly Raiche:not true
Fatima Cambronero:hello everyone
Seth Reiss:I cannot hear, is the audio working?
Alan Greenberg:Hong, it is an honour to have you here at 4 am!
Holly Raiche:@Alan - that is the joy of living in the AP zone
Glenn McKnight:Hi Ene
Allan Skuce:Just you
Gunela Astbrink:I got in OK
Wolf Ludwig:Can we come back to this later!
Seth Reiss:I dialed in so I am OK
Terri Agnew:Welcome Dev Anand
Rafid Fatani:sorry - internet issus! I keep disconecting
Terri Agnew:Welcome Konstantin
Alan Greenberg:Raf, clearly your Internet does not like you. Therefore, I guess it does not meet net neutrality criteria.
Konstantin Kalaitzidis (SFBayISOC):Hi Terri
Rafid Fatani:HaHa! I'm not important enough! @alan
Heidi Ullrich:To remind you of the breakout room sizes: Hilton 1 & 2, 3 & 4 , 5/6 rooms do NOT have interpretation. Each room has a U for 24 pax. Viscount has interpretation French and Spanish ONLY 150 classroom with 15 head table Windsor is ALAC room with French and Spanish ONLY U for 39 and theater for 108
Heidi Ullrich:The Hilton rooms can go up to 30 people
Fatima Cambronero:@Heidi, which Thematic Sessions have interpretation?
Heidi Ullrich: @Fatima, that will be decided today.
Heidi Ullrich:It will be the two largest TGs
Fatima Cambronero:I have invited a lot of people from LACRALO to the Thematic Session number 3. I hope we have interpretation :)
Heidi Ullrich:Currently, the two largest are TGs 1 and 3 :)
Fatima Cambronero:great! :)
Terri Agnew:Welcome Evan
Olivier Crepin-Leblond:you have to fill the rooms
Olivier Crepin-Leblond:so there will be 20 people in the room
Heidi Ullrich:All, please note that flip charts, post it notes and pens will be provided for each group
Olivier Crepin-Leblond:small rooms = 20
Olivier Crepin-Leblond:large rooms = 56 & 57
Heidi Ullrich:so you can go into smaller groups to discuss questions
Jean-Jacques Subrenat 2:Because my audio has strong annoying echo, I'll have to log out and log in again. May take a few minutes.
Eduardo Diaz:Yes
Eduardo Diaz:@Alan: yes
Eduardo Diaz:@ALAN: 15 + 5
Jean-Jacques Subrenat:I'm back, audio now normal.
Olivier Crepin-Leblond:so effectively the room capacity is the number quoted plus 5 for eacdh?
Olivier Crepin-Leblond:= 62, 25, 63, 25, 25 ?
Eduardo Diaz:@Olivier: yes
Gunela Astbrink:Yes, @Cheryl. that is a good technique
Olivier Crepin-Leblond:so in total we are 200 people?
Eduardo Diaz:No olivier, The numbers that you are seeing include the 5 running the meeting
Olivier Crepin-Leblond:exactly. so it's not 20+5
Eduardo Diaz:Total is 175
Glenn McKnight:I thought these sessions were public , It could be much more attendees
Eduardo Diaz:@Olivier: you are correct. Look at the top of the table after the comments table and you see the totals there
Fatima Cambronero:I prefer a big group, the we can divide and work in sub-groups
Olivier Crepin-Leblond:62+25+63+25+25 = 200, not 175
Glenn McKnight:If public the numbers could be much more
Fatima Cambronero:*the we can divide...
Fatima Cambronero:*then
Eduardo Diaz:57+20+58+20+20 = 175
Olivier Crepin-Leblond:ok -- so you said earlier that it was 20+5
Olivier Crepin-Leblond:aaah -- 15+5
Olivier Crepin-Leblond:ok. I don't count the SMEs, moderators etc. as special for room allocation. We just need to deal with numbers
Eduardo Diaz:You need glasses or is too late (ja!)
Olivier Crepin-Leblond:I've got allocation sorted. I'll speak later
Glenn McKnight:@ Evan didn't you say the public is allowed at our sessions?
Evan Leibovitch:It is my understanding that all ATLAS sessions are public; however during the thematic sessions, At-Large will always get speaking priority
Cheryl Langdon-Orr:we will work with staff later today/ tomorrow sure. but we will focus on our group people first ;-)
Holly Raiche:I was assuming that the public is invited -
Fatima Cambronero:agree with fishbowl
Wolf Ludwig:Excellent -- thanks Cheryl!
Evan Leibovitch:who made this chart?
Cheryl Langdon-Orr:we will do large group bowl to start then break into questions smaller groups , we have put a short how too on the technique together for our group so people can look at that reference sure
Eduardo Diaz:http://betterevaluation.org/evaluation-options/fishbowltechnique
Cheryl Langdon-Orr:will be easy to pick up on however...
Eduardo Diaz:@evan: which chart?
Evan Leibovitch:the one on the screen
Evan Leibovitch:the list of people and languages
Glenn McKnight:If breaking into smaller groups the reporting becomes more difficult
Glenn McKnight:The smaller groups need to have summaries for the reporters
Evan Leibovitch:Glenn is right. Reporting can be done on the overall discussions, but not easily on any breakouts
Cheryl Langdon-Orr:needs to be modified bowl technique. of course as this is primarily used for a number of educations purposes. but easy to work with adults of different experiences and skill sets in communications and group dynamically
hong xue:me OKay
Heidi Ullrich:@Cheryl, does this technique have the smaller groups staying the room, or going outside (coffee? ) and then re-convening in a certain amount of time?
Cheryl Langdon-Orr:yup it is the best Breakout system to use in a packed room
Cheryl Langdon-Orr:you just turn chairs to face each other in 2 rows of any size 'circle'
Heidi Ullrich:great! So they will get a change of scenery
Cheryl Langdon-Orr:do NOT need tables though
Fatima Cambronero:only chairs. For me that sessions are useful to start the discussions and to allow all the participants speak
Heidi Ullrich:I believe that all rooms will be in U-shape
Heidi Ullrich:but can the smaller groups go outside?
Wolf Ludwig:@Fatima: Don't expect that most participants will step in and contribute before London.
Heidi Ullrich:What was done during the AC/SO leadership orienation in BA, was that the small groups (when in the larger room) to set up chairs on each side of the U
Heidi Ullrich:in small groups
Holly Raiche:Do we need to rearrange - even out the numbers to make sure everyone can fit in rooms?
Heidi Ullrich:@Holly, I don't believe we can change the rooms
Holly Raiche:The question wasn't changing rooms - it was changing numbers to fit rooms
hong xue:@
Cheryl Langdon-Orr:I suspect so Holly
Fatima Cambronero:@Wolf, Unfortunately, you're right. People not contributes and only criticizes the work we do other...
Cheryl Langdon-Orr:load balance
Evan Leibovitch:I agree that some kind out of breakout tactic should be ready, but would prefer for the Moderator to get a "feel of the room" to see to what extent breakouts will help
Cheryl Langdon-Orr:should be just the basics nothing fancy required but will be more complex with rooms that require interpretation
hong xue:hi， tg4 leaders， could you copy your organization plan with smes？ thanks
Heidi Ullrich:@TG leaders, please let staff know ASAP after this call when you would like to have your coordination calls
Holly Raiche:No teacher EVER has students sitting in the same place for a long time - breakouts and different formats will be essential
Heidi Ullrich:We have set up mailing lists for all of your groups
Cheryl Langdon-Orr:@evan of course and it is likely to need a system that draws people in to ensure engagement
Rafid Fatani:sure
Rafid Fatani:yes One
Evan Leibovitch:WHEW!
Holly Raiche:Why is Avri listed in TWO groups
Gunela Astbrink:Happy to do that
Fatima Cambronero:yes, Wolf. We are discussing some issues with @Gunela now
Jean-Jacques Subrenat:Yes, I agree.
Cheryl Langdon-Orr:no call required for TG2 we will have some homework set though... the Leadership team might want a short call arranged though we had hoped for this week to do that but will want to arrange a quick call for next week sometime probably
Fatima Cambronero:we will share that ideas with all the groups number 3
Cheryl Langdon-Orr:need a doodle
Glenn McKnight:Judith can not volunteer for Saturday's
Heidi Ullrich:@Wolf, should the proposed columns on this page be delated: https://community.icann.org/display/atlarge/ATLAS+II+Thematic+Group+Coordination
Glenn McKnight:My name is still on the page,
Glenn McKnight:it's the link provided by Heidi
Olivier Crepin-Leblond:https://community.icann.org/display/atlarge/ATLAS+II+Thematic+Group+Coordination
Glenn McKnight:Am I reporting or not
Glenn McKnight:The wiki space has Judith and Me still listed
Alan Greenberg:So is Chester Soong in TG4 or not?
Olivier Crepin-Leblond:who are the session reporters for TG3?
Olivier Crepin-Leblond:Chester was listed as TG4 yes.
Heidi Ullrich:@Olivier, Chester is in TG4;
Glenn McKnight:Just answer my question Am I on the list for reporting or not?
Alan Greenberg:ok. Confused because Wolf said he was moved to a differnet one.
Heidi Ullrich:Glenn and Judith are currently in TG 3 - Glenn is main reporter
Heidi Ullrich:Judith is assistant reporter
Glenn McKnight:What is wolf saying, he says Judith and I were removed..
Glenn McKnight:Judith is n
Glenn McKnight:@Heidi I see the chart and link but it doesn't match with what Wolf is saying
Olivier Crepin-Leblond:so if Judith & you were removed, who are the reporters for TG3? Again
Olivier Crepin-Leblond:That's exactly my point
Glenn McKnight:Lets remember Judith is religious not part time for not doing Saturday
Fatima Cambronero:do you share with all of us the table that we see now in the AC?
Heidi Ullrich:Glenn, are you avail Sat and Sunday?
Holly Raiche:@ Hong - I think you,Avri, Alan and I should cooperate on the session off line/on the wiki
Glenn McKnight:I am availble both days
Heidi Ullrich:I believe that Wolf would like you to be the main person for both days
Evan Leibovitch:look at the current membership in TG1.
Olivier Crepin-Leblond:aah ok. So you are the sole reporter for TG3 then?
Heidi Ullrich:as sharing might not be a good idea, Glenn
Olivier Crepin-Leblond:in which case this needs to be update don the WIKI
Evan Leibovitch:Bill Drake, Adrian Carballo, Alejandro Pisanty.
Evan Leibovitch:Hall these could easily be SMEs!!!
Evan Leibovitch:All
Evan Leibovitch:Adam does NOT need to go looking far for backup.
Wolf Ludwig:Again: Job-sharing makes no sense at all for crucial functions!
Fatima Cambronero:Evan, we offered to them the possibility to serve as SME, but they didn't want
Fatima Cambronero:at least to one of them...
Evan Leibovitch:I am saying that they are all possessing of the expertise even if they don't want the title of SME.
Heidi Ullrich:Please refresh this page: https://community.icann.org/display/atlarge/ATLAS+II+Thematic+Group+Coordination
Heidi Ullrich:I think some of you may be looking at the wrong columns
Fatima Cambronero:but the problem is that the people didn't understand that they are ROLES, All the participants can discuss, make inpunts, etc
Evan Leibovitch:When I originally suggested the idea of SMEs rather than "leaders" pro "presenters", I envisioned SMEs who would assist the discussion without leading it.
Olivier Crepin-Leblond:I also understood that, @Evan
Evan Leibovitch:So in TG1 we have plenty of that expertise and organizational history, even if they don't have the titles.
Gunela Astbrink:I thought that the reporting on Saturday afternoon would be minimal as it's an intro session. So therefore wouldn't Glenn be the main reporter?
Fatima Cambronero:@Evan, I am not expert. I am in that group to collaborate and facilitate the discussions and outcomes
Cheryl Langdon-Orr:@fatima in out TG we already know that some o our SME input is onlynavailbale for a limited amount of time... That is OK we can work with that but if the participants nate notbenegaged that IS a huge issue IMO especially on the Sunday
Evan Leibovitch:@Fatima Exactly. Moderators don't need to know the topic but must be skilled in guiding the conversation.
Cheryl Langdon-Orr:are we going to load balance the size of groups at all?
Evan Leibovitch:Reporters need to express the conversations and outcomes.
Cheryl Langdon-Orr:EXACTLY/evan
Olivier Crepin-Leblond:2 groups @56 people. 3 at 20
Evan Leibovitch:All the roles are fairly distinct
Olivier Crepin-Leblond:dictated by size of the rooms
Heidi Ullrich:Moderators and Reporters have critieria for their activities
Eduardo Diaz:and intrepretation facilities
Heidi Ullrich:the criteria are on - https://community.icann.org/display/atlarge/ATLAS+II+Thematic+Group+Coordination
Cheryl Langdon-Orr:understand the logistics. but a 20 capacity room needs 20 allocated I would think to lower load on the larger ones
Jean-Jacques Subrenat:@Wolf, your conclusion about TG3 is noted: you and Gunela as Moderators, Glenn and Judith as reporters. Thank you.
Fatima Cambronero:@Evan, do you think I am in the incorrect role? I can help in any role
Cheryl Langdon-Orr:also one About
Heidi Ullrich:@Olivier, Eduardo has allocated everyone!
Cheryl Langdon-Orr:we have Mohommad as well inTG2
Cheryl Langdon-Orr: TG2 can take EN speakers
Eduardo Diaz:Carlos gutierrez speaks EN fluently
Cheryl Langdon-Orr:all our listed ESL are fluent I thought in EN, but we have room for more
Evan Leibovitch:I can do French ... badly ... if pressed :-)
Evan Leibovitch:Fatima, you pick the role in which you are most comfortable... expertise in the subject matter or a focus in keeping the discussion running inclusively and smoothly
Olivier Crepin-Leblond:@Cheryl: so miguel can speak English?
Evan Leibovitch:They are very distinct roles
Cheryl Langdon-Orr:our group will effectively be only 9 on the Sunday so can take more up to 20 just allocate EN speakers. we have no other limitations IMO
Alan Greenberg:I really have to go very soon.
Cheryl Langdon-Orr:EN is listed as a Working Language. so I assume yes
Olivier Crepin-Leblond:ok then there's no problem with your group Cheryl. So that's TG1, TG2, TG3 all fine
Cheryl Langdon-Orr:you can switch him out sir OCL but our group should. not be too small would prefer the full 20 slots filled
Olivier Crepin-Leblond:we'll fill your group with the poeple that did not respond to the survey Cheryl
Jean-Jacques Subrenat:@Heidi and @Wolf: by Monday, I will send the TG3 agenda outline to the members of the TG3, and to you.
Olivier Crepin-Leblond:remember 63 people are to be allocated
Cheryl Langdon-Orr:Yup EN people :-)
Heidi Ullrich:Thanks, JJS.
Cheryl Langdon-Orr:understood
Olivier Crepin-Leblond:sorry 65 poeple are to be allocated of which 41 English speakers
Olivier Crepin-Leblond:so don't wirry we can pad your group :-)
Cheryl Langdon-Orr::-) :-) :-) :-)
Rafid Fatani:Thank you Wolf
Eduardo Diaz:GRacias wolf
Evan Leibovitch:bye!
Dev Anand Teelucksingh:Take care all
Fatima Cambronero:thanks everyone! bye
Jean-Jacques Subrenat:Goodbye all!
Gunela Astbrink:Bye
Rafid Fatani:bye all
Allan Skuce:Thanks. Bye
