Call for initial membership of this WG occurred in conjunction with ICANN43 in Costa Rica, and teleconferences held from March to December of 2012. Work then continued as part of wider ALAC ROP Review WG activity. The ALAC SC on Metrics restarted in 2013; all meetings are listed below. Membership is open to all, with the aim of reasonable regional representation. In 2015 this Sub Committee paused activity while the ALAC and At-Large were prioritising their time-critical work in the CCWG on IANA Transition and Accountability, followed by the At-Large Review. In November 2018 this Sub Committee was reconvened as shown in the Members list below to carry out amongst other things the At-Large Review Implementation of identified Issue #16, which has been added to the previously defined primary purpose or prime objective(s).
The ALAC Subcommittee on Metrics is a subgroup of the wider ALAC Rules of Procedure (ROP) Working Group (WG), with balanced representation of RALO and ALAC members.
The primary purpose of the SC is to create, develop and propose detailed metrics and performance indicators of ALAC members, and representatives of the At-Large Community, to the ALAC. This includes but is not limited to, participation in ICANN activities as appointees, as described in the 2013 ALAC Rules of Procedure (Part B Section 9, Item 9.9):
“The ALAC is empowered to publish an Adjunct Document: Metrics and Remedial Actions for ALAC Members and Appointees to describe in fuller detail the metrics referenced in Paragraphs 9.2 – 9.4..."
Issue #16 of the 2nd At-Large Review also states "....Metrics will be developed for each activity in which At-Large participants are involved in order to measure the effectiveness of our processes as well as the actual involvement of active participants who assist the ALAC to carry out its work within ICANN. Such evidence will not only provide transparency and accountability of the contribution made by At-Large with regards to their meaningful contribution in support of the policy development work carried out by ICANN's supporting organisations, but also of the degree of effort and engagement of the many volunteers whose meaningful contribution to the work of At-Large adds value to the development of policy that is an essential part of the the work of ICANN." and goes on to state.
Tool(s) for collecting each identified performance metric
Staff (where required) to assist in monitoring and collection of data relevant to each identified performance metric
Methodology for scoring each identified/collected performance metric
Procedure for dealing with changes in data collection, solution
- Specifics of proposed metrics and key performance indicators, as listed in ALAC ROP (Part B, Sec 9.2 - 9.4)
- Additional metrics and indicators, and any interpretation or reporting variations proposed
- Publications and tools for metrics and performance measurement, as well as access to information for display and use.
- Building trust, consensus and understanding of performance metrics within the ALAC, RALOs, At-Large Community (including ALSes and Individuals) and wider ICANN Community.
Staff Support Lead: Gisella Gruber
Mailing list: firstname.lastname@example.org
To subscribe to the mailing list (or read the archives / manage your subscription) please visit https://mm.icann.org/mailman/listinfo/metrics.sc
Members of the Reconvened Sub Committee 2018.
The members of ALAC Subcommittee on Metrics, organized by regional affiliation, are (TBC):
SC Chair (carry over)
Next Call: TBD
Members Sub Committee 2013-15.
The members of ALAC Subcommittee on Metrics, organized by regional affiliation, are:
Tijani Ben Jemaa
Fatimata Seye Sylla
Dev Anand Teelucksingh
Next Call: TBD
Metric Expectations and Requirements For ALAC Members
Definition of criteria for involvement and participation:
- Meetings attendance
i. ALAC conference calls and other virtual or face-to-face (F2F) meetings
ii. Conference calls and other virtual or face-to-face (F2F) meetings related to the member's RALO
- Contributions to
i. ALAC discussions through mailing lists or wiki pages
ii. Comment on ICANN policy development through applicable mailing lists or wiki pages
- Voting in
i. Elections of ALAC members, including its Chair, Liaisons or representatives serving various ICANN constituencies
ii. Other voting (ratification of statement, accreditation, surveys, et al).
Classification of ALAC Member Status
- Less active
Definition of Parameters
i. Participation in “aa” meeting or more each “b” months
ii. “ca” Contribution or more each “d” months
iii. “ea” Vote in the last “f” consecutive elections
- Less active
i. Participation in “ab” meeting or more each “b” months
ii. “cb” Contribution or more each “d” months
iii. “eb” Vote in the last “f” consecutive elections
i. Participation in less than “ac” meeting each “b” months
ii. Less than “cc” Contribution each “d” months
iii. Less than “ec” Vote in the last “f” consecutive elections
- Less active members are contacted by the ALAC Chair, who notifies them that they are not measured as involved or participating in the ALAC and ICANN related activities. Such members have an opportunity to respond in defense, to articulate how they are involved and active, or to explain rationale for their modest activity.
In case communication channels are not well established between the ALAC Chair and the less active member, the ALAC Chair may involve the RALO Leadership, if the ALAC Member is a RALO appointee. The use of an impartial third-party for mediation may be utilized if it is still difficult to reach a common ground. Based upon member response, the member may either be returned to active status or remain in the less active status.
- If there is no improvement after a period of 6 months, the less active member will be demoted to standby status.
- Members in standby status:
- Lose their voting rights
- Are removed from quorum, required for voting on motions and elections
- Cannot be elected as representatives in or from the ALAC
- Lose travel funding
- Are notified of the status change
- May regain less active status or even active status, if within the next 6 months
- They fulfill the conditions required for the less active or active status and regain the applicable status.
- They still do not fulfill the conditions required for either the less active or the active status and lose their standing as ALAC member.