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Public Comment CloseStatement
Name 

Status

Assignee(s)

Call for
Comments Open		Call for
Comments
Close 		Vote OpenVote CloseDate of SubmissionStaff Contact and EmailStatement Number

11 February 2020

Proposed Dates for ICANN Public Meetings 2024-2028 and Revised Dates in 2022

ADOPTED

14Y, 1A, 0N

Judith Hellerstein 

09 January 2020

31 January 2020

04 February 2020

07 February 2020

04 February 2020

Tanzanica King
tanzanica.king@icann.org

AL-ALAC-ST-0220-01-01-EN

Hide the information below, please click here 

Brief Overview

Purpose: The purpose of this Public Comment proceeding is to solicit and collect feedback from the community on the proposed dates for ICANN Public Meetings to be held in 2024, 2025, 2026, 2027 and 2028. ICANN is also seeking feedback on revised dates for ICANN75 in 2022 to allow more time between events. The advance notice gives the community an opportunity to identify potential conflicts before ICANN posts the official dates. It also gives participants enough time to plan their travel and attendance.

Current Status: The Meetings and Global Stakeholder Engagement Teams worked together to select preliminary dates for ICANN Public Meetings for 2024, 2025, 2026, 2027 and 2028. Revised dates were also identified for the Annual General Meeting in 2022. These proposed dates are now available for public review and comment from the community.

Next Steps: After the Public Comment period closes, ICANN will review comments and re-evaluate the dates and if needed, make changes. ICANN cannot accommodate every request but is committed to avoiding conflicts with holidays and community events. The final step is for ICANN to publish the official ICANN Public Meeting dates for 2022 (revised), 2024, 2025, 2026, 2027 and 2028.

Section I: Description and Explanation

ICANN attempts to post dates for our triannual Public Meetings at least five years in advance. In selecting dates for meetings from 2024-2028, we take care to avoid scheduling conflicts with:

  • Global, national, and religious holidays
  • Community events

New proposed dates have also been identified for ICANN75, Annual General Meeting in 2022 to allow more time between events.

Section II: Background

The focus and length of ICANN's triannual meetings are defined as:

  • First meeting: Community Forum – six (6) days
  • Second meeting: Policy Forum – four (4) days
  • Third meeting: Annual General Meeting – six (6) days

The Meeting Strategy Working Group (MSWG) recommendations adopted by the ICANN Board in June 2014, specified the following goals for selecting meeting dates:

  • Maximize the quality of participation through global rotation of locations, remote participation, translation, outreach, and newcomer onboarding.
  • Avoid conflicts with community events and globally recognized non-working or religious observance days.
  • Schedule meetings, as much as possible, on recognized working days (Monday through Thursday).
  • Rotate meeting locations so that in a period of five years, each geographic region hosts three meetings.
  • Maintain a transparent process and solicit community feedback on the proposed dates.

Section III: Relevant Resources



Section IV: Additional Information

Section V: Reports

FINAL VERSION SUBMITTED (IF RATIFIED)

The final version to be submitted, if the draft is ratified, will be placed here by upon completion of the vote. 


FINAL DRAFT VERSION TO BE VOTED UPON BY THE ALAC

The final draft version to be voted upon by the ALAC will be placed here before the vote is to begin.


DRAFT SUBMITTED FOR DISCUSSION

The first draft submitted will be placed here before the call for comments begins. The Draft should be preceded by the name of the person submitting the draft and the date/time. If, during the discussion, the draft is revised, the older version(S) should be left in place and the new version along with a header line identifying the drafter and date/time should be placed above the older version(s), separated by a Horizontal Rule (available + Insert More Content control).

CLOSED for comment: Google Doc of draft ALAC statement

7 Comments

  1. Abdulkarim Ayopo Oloyede

    I think its a good idea that the dates are planned far ahead However, I believe the March meetings for 2024-2027 would clash with the Ramadan (Fasting) period from experience, it is always difficult for people fasting to get engaged in other activities during this period and travelling would be more difficult. It is difficult to make a suggestion on the way forward as Ramadan period is for 1 month but am happy to join the drafting team.

  2. Hadia Elminiawi

    Thank you Abdulkarim for noting this. However Ramadan does not clash with the March meetings of 2024 and 2027. It clashes with the meeting of March 2025, where Ramadan is from 28th of February till the 29th of March and with the meeting of March 2026 where Ramadan is from 18th of February to 19th of March.

  3. Abdulkarim Ayopo Oloyede

    Thank You Hadia for pointing it out I was using a wrong calendar for 2024 and 2027, Yes its 2005 and 2026.

    Thanks  

  4. Judith Hellerstein

    Thank you .  I will definitely include it.  I looked at the calendar for October but did not look at the Ramadan calendar for the March Meeting. Will definitely take that into account

  5. Judith Hellerstein

    As for the Jewish Holiday, while most are not fast days, they are days where people are praying in synagogues as the focus of prayer is communal rather then private.

  6. Judith Hellerstein

    For 2025- Ramadan is the full month of March so shifting the schedule by 1-2 weeks will not help. Only solution is end of February.

    for 2026 the problem is that Ramadan ends on March 19 but if we move the ICANN meeting to March 20-25 it is less than 1 week before Passover and Easter/Good Friday

  7. Yrjo Lansipuro

    I'm happy to note that the proposed dates of the June Policy Fora 2024-2018 do take into account the ALAC suggestion made for the meeting schedule of the previous couple years, namely to avoid clashes with Midsummer which is an important event in parts of Northern Europe.