2024-11-26 Transfer Policy Review PDP WG Call

Notes/ Action Items

Documents: 

1. Link to Public Comment Review Tool (PCRT):https://docs.google.com/spreadsheets/d/1lyX27uECA5bNKRw-UOIH2bAaTRvec1YkX1EKjtHCsAQ/edit?usp=sharing [docs.google.com]
2. Link to Rec Drafting Guide: https://docs.google.com/document/d/1YODFe-aZOi1AQ3c8f2-y8MXtcUU4PjzsByFzk-dpAD4/edit?usp=sharing [docs.google.com]

Action Items:

1. ICANN Org to refine language for Rec. 9, Rec. 17, and Rec. 18 based on discussions.
2. WG Members to consult teams on Rec. 17 feasibility.

Reminder:

1. Welcome and Chair Updates
   • Owen S. updated his SOI as he is the new chair of the registrar stakeholder group now.
2. Continue Discussion of Recs 25-28 (Change of Registrant Data) using Public Comment Review Tool
   • Rec. 28.1 – Change of Registrant Data
   • Reviewed concerns about security risks when opting out of notifications for registrant data changes.
   • Proposal to reset the opt-out option during specific events (e.g., domain registration, transfers).
   • Members pointed against overcomplicating policy and emphasized limited use cases for opt-out.
   • Members noted language referring to “change of registrant” should be rather “change of registrant data.”
   • Group agreed not to include the proposed language. Cited Rec. 28.3 for handling security measures.
   • Rec. 28.4 – Two-Factor Authentication (2FA) for Opt-Out
   • Comment to add mandatory 2FA for opting out of notifications.
   • Proposal rejected. Emphasis on security measures already outlined in Rec. 28.3.
3. Review Draft Revisions to Recs 3, 12-24, 25-28 using Public Comment Review Tool
   • Rec. 5 – TAC Definition
   • Update: TAC definition clarifying that the TAC is required to be presented for a domain name to be transferred from one registrar to another registrar, and when presented, authorizes an eligible transfer.
   • Outcome: Updated language approved without bracketed text.
   • Rec. 9 – Resetting TAC
   • Update: Allow registrars to reset TAC in emergencies (e.g., security breaches).
   • New Suggestion: Add provision for registries to reset TAC.
   • Outcome: Agreement to draft new language for registry actions under similar circumstances as 9.4.
   • Rec. 17 – Transfer Confirmation Notifications
   • Update: Mechanisms for immediate transfer approval within notifications.
   • Discussion: Members highlighted potential misuse of such mechanisms in hijackings. Other proposed for clearer implementation guidance.
   • Pending finalization. Members to discuss feasibility with their teams.
   • Rec. 18 – Reasonable Basis for Lifting Transfer Locks
   • Issue: Original “reasonable basis” language considered vague.
   • Proposal: Add specific examples (e.g., escrow intermediary, documented acquisition).
   • Discussion: Members recommended broader, open-ended language to accommodate varied scenarios.
   • Outcome: Agreement to refine language based on combined suggestions.
   • Rec. 19 – Time Zone for Notifications
   • Proposal: Use UTC for transfer completion notifications.
   • Debate: Proponents: UTC offers consistency across global audiences. Opponents: Registrants may find UTC confusing; local time zones better suited for usability.
   • Outcome: Agreement to mandate inclusion of time zone but leave format flexible.
4. Begin Discussion of Recs 29-33 using Public Comment Review Tool
5. AOB