NARALO Toronto Events
Wednesday 12 September 2012
Summary Minutes and Action Items
1. Welcome and Roll Call - Staff (2 mins)
2. Review and Adoption of the Agenda - Garth (2 min)
3. Discussion of NARALO Toronto Event Activities - All (30 mins)
a. NARALO RALO Anniversary/Outreach Event
i. Sponsorship update
ii. Invitations to Keynote and other Speakers
iii. Multi-media for the Outreach event - Update
iv. RALO certificates - Update
b. NARALO Capacity Building Meetings
i. Discussion of session agendas - topics and speakers
ii. Date and topic for Chris LaHatte's session - Update from Garth
c. NARALO Table Top Display in ICANN Village
i. ICANN information booth can be used - What technical requirements are needed?
3. Update on Promotional Items - All/Staff (15 min)
a. Lapel pins
b. NARALO banner
c. Invitation postcards
d. Meeting Guide text
4. Planning the Logistics - Update from Staff - Staff (5 min)
a. Review of NARALO Toronto Events Budget Spreadsheet
b. Final numbers and ALSes represented
c. Update from Constituency Travel
5. Next Steps
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1. Heidi confirmed that Fahdi will give the welcome speech
2. The Sponsors have confirmed participation
AI for Staff: Get a Bio, to send out to the membership.
3. Budget
AI: Heidi to clarify whether the budget provided is in Euro/dollars.
AI: Staff to supply to OCL with a list of [....]
Al: Provide information to Garh.
Capacity Building: We are still waiting to hear back from Staff on the Agenda.
Glenn: People duplicating the same thing. It is important to ensure the speakers know what they are talking about.
Discussion on Inter-Ralo dispute resolution
We will have the Ombudsman, Garth will coordinate with Chris in the near future what we are going to discuss.
NARALO Table top display
Multimedia and Slide show
Matt has sent an email out on this.
Heidi made some suggestions.
Update on Promotional Items
We are finalizing the Banners and pins. Janice and Filiz have agreed to put postcards at the moment of registration.
Meeting Guide Text: Heidi working with Lynn on that.
Number of Brochures and availability
Heidi to follow up or reorder.
Glenn: Has placed a copy of the slideshow.
4. Planning the Logistics - Update from Staff - Staff (5 min)
5. Evan - Invitation to his house
Budget less of 50$
Specific of the Budget
Staff
Matt has put a document with numbers from Constituency Travel
5500 left but 6 have not booked
2 have not replied to consituency travel
Joan has not replied- Glenn will ask Joan
Robert Guerra has not been in contact
Staff to give Garth contact information
Garth to follow up with people who have not confirmed travel
Eduardo: Checking with Robert Guerra if he will be there or not
Robert is based in Toronto
Checking if he needs perdiem = no
Heidi: About the speaking order for outreach event, moving OCL session so he speaks after the sponsors.
Heidi re coordination, who is going to be coordinating speakers. This is already done. Removing coordination column.
We have photos from capacity building events, etc.
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AI for Staff: Get a Bio, to send out to the membership.
AI: Heidi to clarify whether the budget provided is in Euro/dollars.
AI: Staff to supply to OCL with a list of [....]
Al: Provide information to Garh.
