Meeting Summary of Tele-Conference
Sept. 9, 2013
NARALO Teleconference
Attendees: Garth Bruen, Darlene Thompson, Tom Lowenhaupt, Kerry Brown, Gordon Chillcott, Eduardo Diaz, Garth Graham, Glenn McKnight, Murray McKercher, Peter Knight, Joly MacFie, Allan Skuce, Seth Reiss, Evan Leibovitch, Alan Greenberg
Apologies: Evan Leibovitch, Gareth Shearman, Olivier Crepin-Leblond
Staff: Heidi Ullrich, Silvia Vivanco, Gisella Gruber, Matt Ashtiani, Julia Charvolen, Nathalie Peregrine
Call management: Julia Charvolen
A G E N D A
1. Welcome and Roll call - Staff (2 min)
2. Review of Action Items of call July 2012 - Darlene Thompson (2 min)
2.1 NARALO Monthly call 2013.08.12 - Focus on ROP Changes
2.3 NARALO call time will observe DST until its end Sunday 3 November 2013 (See 12.2 for details)
2.4 Staff: On a March 18 2013 ALAC briefing call on RAA changes staff (Margie Milam and Sam Eisner) were asked to identify ICANN's economic advisers and provide the economic study document that was the basis for changes to RAA 3.3.6 and 3.3.7, Will At-Large staff please forward this request again? (This is the six call for this information) – Heidi – she has spoken to legal and has been assured that it will come out no later than Wednesday.
2.5 Note: Standard agenda items 3 & 6 have been combined in a "Meetings" super topic #3
2.6 Staff: Please provide for future Election instructions en Français and en Espanol – Matt – he will ensure that this is done.
2.7 Staff: Please provide for future Elections a TEST Vote on a Null item to ensure all ALSes have access and functionality. Too many ALSes have reported problems receiving the ballots. The ROP vote will serve as a test vote for the run-off vote. Garth – the RoP vote has been this “test vote” so we should be able to go right into the Secretariats vote.
2.8 Staff: Please advise on the status of Translation of the ICANN News Alert in Spanish and in French (Also items 10.2.1 - 10.2.3) Heidi – she has followed up with Language Services and they report that they have about a 24 hour turn around on those but there has been a backlog in web administration.
2.9 Staff: 10.3.3 On tracking travel-related reimbursement, we need a better tracking system with full-disclosure. Conversations via Skype, etc, can't be tracked. Heidi – Can set up a wiki page.
2.10 Staff: Please advise on the status of Indigenous Peoples Fellowship Access in North America Heidi – the Fellowship program cannot support this however there will be new program linked to it. The new program will be a three month program that will have mentoring, on-the-ground in London and then assisting staff and community and doing evaluations. The criteria will be set by the ALAC.
2.11. Staff can confirm that the NARALO Operating Principles vote was quorate and has passed – Confirmed by Matt
2.12 Staff and members Run-off election will commence following this call
2.13 Kerry Brown needs access to our Skype channel – Done
3. Meetings & Events (5 Minutes)
3.1 ATLAS Timeline
Eduardo: We are a bit behind. The survey should have gone out by Sept. 1 but it hasn’t yet. We have been having difficulties getting in touch with Wolf Ludwig. There is still time but we need to keep this moving.
3.1.2 The Summit will be at ICANN50 London, England 22-26 June 2014 (Was 6.1 )
3.1.3 ATLAS 2: A call for volunteers to work in a WG that is being assembled
3.1.4 At-Large Summit II Working Group (ATLAS II)
3.1.5 When is next WG Call?
3.2 NARALO GA - Los Angeles (Was 6.2)
3.3 ICANN48 Buenos Ares Argentina
3.3.1 NARALO Meeting BA
3.4 Canadian Internet Forum sponsored by CIRA on Sept 16th in Montreal (Evan, Louis, and Glenn)
3.5 IETF in Vancouver November 3-8, 2013 (Glenn, Carlos Reyes)
3.6 ICANN 49 Singapore, Singapore
4. Review of Communication/Outreach Strategy
4.1. Request from Chair: ALL NARALO Members, Please make a list of 10 potential NARALO ALSes to recruit in YOUR community (this could be local to you or organizations similar in nature - don't worry about possible overlap with other members!). Send me, if available, Organization name, business addresses, website, contact name, contact email.
Garth will be contacting all of the NARALO ALSs on this matter. However, if the list comes from us they will be more relevant.
4.2 Welcome Kerry Brown of ISOC CA – he is also on the board of CIRA
4.3 Canadian Recruiting Opportunities as noted in 3.4 and 3.5
4.4 Outreach Webenar Monday 23rd September 1400-1530 UTC
5. Our Community (10 Minutes)
5.1 A discussion lead by Garth B. and Tom L. on reserving the strings "At-Large" and "AtLarge" within all new gTLDs. The purpose is to keep these names available for At-Large activities within new communities which emerge from within the new gTLDs. Because of At-Large's unique role in the ICANN community this is on opportunity for us to stake a claim in the namespace and promote our work. Should bring this to the attention of other regions. This will also prevent cyberquatters from holding our chartered identity and potentially misusing it. THANKS to Tom for bringing this to the Chair's attention.
5.1.1 Referenced in Module 2 of the applicant guidebook
5.1.2 RFC 6761 Special-Use Domain Names
5.1.3 Current List: AFRINIC, IANA-SERVERS, NRO, ALAC, ICANN, RFC-EDITOR, APNIC, IESG, RIPE, ARIN, IETF, ROOT-SERVERS, ASO, INTERNIC, RSSAC, CCNSO, INVALID, SSAC, EXAMPLE (Reserved in multiple languages), IRTF, TEST (Reserved in multiple languages), GAC, ISTF, TLD, GNSO, LACNIC, WHOIS, GTLD-SERVERS, LOCAL, WWW, IAB, LOCALHOST, IANA, NIC
5.1.4 Add to this list: AT-LARGE, ATLARGE, NARALO, LACRALO, AFRALO, EURALO, APRALO.
Alan believes that the ship has already sailed on this one and that its not likely to be reopened.
5.2 By invitation NARALO Chair Garth Bruen attended a LACRALO teleconference to share NARALO’s outreach strategies.
5.3 Changes to NARALO Operating Procedures (Proposed, for discussion and consensus). See NARALO ROPs WIKI
5.3.1: #7 Removal of the phrase "as long as they fulfill the language requirements" and expansion from "person" to "persons".
5.3..2: #9: Addition of "ALAC Rules of Procedure" to the list /guiding documents for NARALO officers
5.3..3: #11: Changes the requirement for candidacy from "Statement of Interest" submission to "nomination"
5.3..4: #12: Change of language to match change in #11
5.3..5: #13: Dealing with problematic elections (as in no consensus or ties for ALAC elections)
5.3..6: #15: Change "ALSes" to "General Assembly"
5.3..7: #16: Change "vote" to "participation"
5.3..8: #17: (A)Unaffiliated NARALO members Must Submit an Affirmation to At-Large Staff. (B) Failure to meet criteria terminates membership. (C) The unaffiliated individuals will adopt a verifiable process to ensure that their elected representative can reflect the views held among their membership with his/her vote.
5.3..9: #18: Participation to NARALO affairs and discussions implies agreement with the NARALO Code of Conduct.
5.3..10: #19: In the case of a tie in any election for Chair or Secretariat, the decision of who is declared winner will rest on a secret ballot of three people. Those three persons will be selected, from the current occupants of the following positions, in order, excluding any people who are among the tied candidates: the three current ALAC members, the NARALO Chair, the NARALO Secretariat (or representative thereof if the position is filled by more than one person or an organization). Should there not be three persons who meets these requirements, the selection shall be by random choice overseen by At-Large Staff.
5.3..11: #20: All consensus decisions and votes of the General Assembly members shall weight all members equally.
5.3..12: #21: Where these Operating Principles may conflict with the NARALO Rules of Procedure for Meetings or the Memorandum of Understanding with ICANN, these Operating Principles shall prevail.
5.4 No Votes and Abstentions - Your chance to let yourself be heard – No one commented
5.5 Runoff vote for secretariat to commence today after this call
6. New gTLDs
6.1 Reserving "AtLarge" and "At-Large"
7. Committee/Working Group Activity - for All WG/Committee Reports
8.1 NOMCOM - Report supplied to list (Glenn) - Soon to be supplied by Louis
8.1.1 2013 Selections
8.2 A Call for ICANN to Embrace its Inner Regulator (Evan)
8.3 ATRT2 Status (Alan)
8.3.1 12 September Teleconference
8.3.2 19 September - Meeting in Washington D.C. – Heidi – Alan and Olivier will be attending.
8.4 FBSC Wednesday 11th September – Fast track approvals will be announced.
8.5 IGO INGO PDP Wednesday 11th September
8.6 IRTP D Monday 9th September
8.7 TTF Monday 9th September – Gordon Chillcott – each meeting they test a new conferencing tool
8.8 Registrant Rights and Responsibilities (Comment by Gordon)
Not everybody has a strong feeling for what ICANN is. Three of the resellers sights that he went to made no mention of ICANN. There needs to be a very clear statement.
8.4 Going forward, the Chair will request all NARALO working group leaders provide updates to the Monthly Reports (Garth)
9. At-Large Advisory Committee "ALAC" Issues (Olivier, Evan, Eduardo, Alan - 10 Minutes)
9.1 Call for Volunteers about the newly formed GNSO Metrics and Reporting Working Group
9.2 ALAC Statement on the Community Priority Evaluation (CPE) Guidelines Update from ICANN (Vote complete)
9.3 ALAC Statement on the Explore the Draft Next Generation gTLD Directory Services Model (Vote complete)
9.4 Policy Advice Development Page
9.5 Board-Stakeholder Action List
9.6 Policy Advice Development Page
9.7 Board-Stakeholder Action List
9.8 Singular vs. plural gTLDs – there has been a report and a fair bit of discussion over this. Alan – it looks only at string management rather than perception. There is a user issue here of being misguided by these domain names. The new gTLD committee will have to look at the issue of .com and .cam and there are a number of objections that have been settled between plural vs. singulars. He believes that the board will have to deal with this subject and believes that ALAC may need to weigh in on this.
Note that dotless domains will not be allowed.
10. ICANN Functions (5 Minutes) (Communication Strategy III.5)
10.1 Compliance Tracking
10.1.1 ICANN CEO Has indicated he lacks authority to respond to or investigate compliance issues
10.2 Language and Translation
10.2.1: An abstract of the Naralo Monthly Meeting that we could post on our Web site (or RSS it), including some of the documents produced by ICANN, that we discuss and that would be worth translating to attract attention toward NARALO.
10.2.2: Translate RAA and legal documents related to the RAA into French and Spanish
10.2.3: Translations of Registrar/Registry documents in local languages(where the company operates) to avoid consumer disputes.
10.3 Travel
10.3.1 All travel-sponsor related issues should be reported or copied to the Chair.
10.3.2 Travel Support Guidelines
11. Any Other Business "AOB" (2 Minutes)
Alan – A repeat call has gone out for a GNSO WG. “Uniformity of Reporting”. A call went out and not many wanted to join so a second call has gone out.
11.1 The Great Internet Land Grab (thanks Dev)
12. Action Items
12.1. Going forward, let's list previous action items and not have a separate page - Staff: please list ALL additional action items from THIS call bellow this entry. And then list the same action items at the top of the NEXT meeting agenda.
