Draft Recommendation 12
That ICANN assess the feasibility of providing a real-time transcripting service in audio conferences for prioritised PDP WGs.
|Working Party (initial assessment of feasibility and usefulness):||CG - Accept as is.|
|Staff (initial assessment of feasibility and usefulness):|
MK: Accept as-is (although note should be taken of potential budget implications)
|Basis for Assessment:|
|Work in Progress:|
Initial limited discussions over possible tools (e.g. in Adobe Connect rooms), see pilot project being conducted by ALAC
-AdobeConnect Event Module functionality can be used to promote an event and offer translations in select languages provided sufficient notice and cost/benefit considerations. Tracking available to measure participation and survey questions can be used during the call to gauge usefulness.
|Expected Completion Date for Work in Progress:|
|Responsibility:||Staff (including non-Policy Staff)|
Public Comments Received
Recommendation 12 (Participation and Representation): That ICANN assess the feasibility of providing a real-time transcripting service in audio conferences for prioritised PDP WGs.
gTLD Registries Stakeholder Group
(Support) Most calls are recorded and have transcription available after the fact. It would be useful to understand the reason for recommending real-time transcription. The RySG suggests that information be obtained on how translation and/or real time transcription is handled on other teleconference calls, for instance in the GAC or ALAC.
(Support) The ISPCP supports the concept of providing transcripts for participation in audio conferences. Providing them in real-time may be a start toward enhancing the tools available to Working Groups. However, the mechanics of prioritization of Working Groups would be essential to work out. We also think that not every meeting would have to have real-time transcription since not all meetings have the same impact on the work of the WGs. If WGs could be selective about their use of real-time transcription, the facility could be extended to a larger number of Working Groups – thus making the prioritization less of an issue.
Laura Covington, J. Scott Evans, Marie Pattullo
We agree that ICANN could assess the feasibility of providing a real-time transcripting service in audio conferences for prioritized PDP WGs.
This would definitely assist English as second language users. Good suggestion.
(Support) The IPC notes that this would also facilitate the participation of hearing–impaired individuals, which would improve diversity within WGs .
I have no objection to this recommendation.
(Support) The ALAC is concerned that the policy development work in Working Groups often moves fast forward without providing the public immediate access to the transcript of discussion. Based on experience, we believe that reviewing a recording spanning sometimes several hours is inefficient use of scarce volunteer time; transcripts greatly help the volunteers who have not been able to attend the call and/or whose first language is not English.