APRALO: Beijing Organising Committee - 26 February 2013
Meeting Notes
Welcome to new ALSs
· Welcome to Philippines ISOC chapter and Armenian Association for the Disabled – Pyunic
ALS invitations, travel etc.
· Pavan/Staff reported invitations have been sent to all ALSs (local and ICANN) and have heard back from most.
· APRALO ALS reps will be staying in the Howard Johnson hotel opposite the venue. Officers and APRALO leaders will be accommodated at the venue.
· Items available for promotion include (in red colours) pins, pens, business cards, possibly fans.
· Staff to check on videoconference facilities available for the meeting room, particularly for multi stakeholder meeting.
· Pavan to send logo to ICANN staff for inclusion on banner
· Pavan to work with staff to send brochures, etc to Beijing
- Committee Updates
Showcase/Reception
· The meeting discussed speakers including Holly (as MC) Olivier Crepin Leblond, Fadi Chehadi and Steve Crocker. The total time for speakers should be 15-20 minutes maximum. Speakers (and the order of speaking) to be finalised by the next meeting or before.
· The meeting to agree on draft showcase agenda, as circulated by Maureen.
· Maureen to send formal invitations to Showcase speakers– awaiting final agreement on speakers.
Sponsorship
To be called upon as necessary
Capacity Building
The program is going well. Capacity building is actually part of the Fellows
/Newcomers Track meetings, and also includes the session in the General Assembly on APRALO/ALAC processes and procedures. The meeting noted that the first half hour of the morning sessions will be more informal so that the Chinese ALS members have an additional half hour to arrive at the venue
General Assembly
One item for the agenda will be an overview of the RoP/APRALO processes –“Regional Involvement and Overview’– to be given by CLO.
· Holly to put suggested agenda in workspace, including time slot for CLO session
Multi-stakeholder meeting - To be held Monday 1700-1900
Considerable progress has been made on both topics (new gTLDs and IDNs) Most of the speakers have been confirmed. The possibility of moving this session was raised. It was observed that if the time is moved, considerable work will have to be done to inform speakers and, if some invited speakers cannot participate in another time slot, other speakers will have to be invited and confirmed.
Local Chinese event
Hong reported on progress on the Chinese meeting that is now scheduled for Thursday from 0800 – 0930.
Action Items:
AI - Staff to follow up with Meeting Staff on whether remote presenations will be possible for the roundtable.
AI: Staff (Heidi) To work with Pavan so we can get APRALO brochures
Local Hotel Update: Almost confirmed 99% that ALS will be in the Howard Johnson hotel just accross the street from the venue.
Officers and APRALO Leaders will be in the venue hotel.
AI: Heidi to send the updated copy of the events. - Completed
