At-Large Review Implementation Working Group Call (ARIWG)

Date: Tuesday, 28 August 2018

Time: 19:00 - 20:00 UTC. For the time in various timezones click here

Meeting Number: AL.ARIWG/CC.0828/1



How can I participate in this meeting?          

Adobe Connect:  https://participate.icann.org/atlarge-review/

ADIGO Passcode: 
English=1638

Spanish=1738

French=1838


Participants:

Members: Alan Greenberg, Cheryl Langdon-Orr, Olivier Crepin-Leblond, Holly Raiche, Satish Babu, Sarah Kiden, Alberto Soto, John Laprise, Eduardo Diaz, Maureen Hilyard

Participants: Abdeldjalil Bachar Bong, Lianna Galstyan, Alfredo Calderon

Observers: Nadira Al-Araj

Others: Harold Arcos (audio), Joanna Kulesza (audio)

Apology: Bastiaan Goslings (tentative),  Bartlett Morgan, Shreedeep Rayamajhi, Justine Chew

Staff: Evin Erdogdu, Heidi Ullrich, Jennifer Bryce, Negar Farzinnia, Andrea Glandon

Call Management: Andrea Glandon


Action Items: EN

AC Chat: EN

MP3 Recording: EN ES FR

AC Recording

Transcript: EN ES FR


Agenda:   DRAFT

  1. Roll Call - Staff (2 minutes)

  2. Welcome and Aim of Meeting - Maureen Hilyard (3 minutes)

  3. Introduction of ARIWG (Members, Participants, Observers) and Staff with Role of Each - Maureen Hilyard (10 minutes)

  4. Review of Board Resolution Direction, Budgetary Issues and Timeline - Cheryl Langdon-Orr (5 minutes)

    1. Direction
      1. Resolved (2018.06.23.13), the Board directs the ALAC to convene an At-Large review implementation working group that oversees the implementation process of the implementation proposals contained in the At-Large Review Implementation Overview Proposal, including through the development of a detailed implementation plan. The Board expects that the implementation plan will expand on the implementation steps detailed in the At-Large Review Implementation Overview Proposal, including through identification of metrics for each implementation, a concise overview of the current state for each of the ALAC's proposals, a clearly defined goal of the implementation objectives, and a methodology of how to measure implementation progress on an ongoing basis.
    2. Budgetary Issues
      1. Resolved (2018.06.23.14), the Board directs the ALAC to work with ICANN organization to include expected budgetary implication for each of the implementation steps into its detailed implementation plan. The implementation plan shall incorporate a phased approach that allows for easy-to-implement and least costly improvements to be implemented first, with those items with more significant budget implications addressed via subsequent budget cycles. Any budgetary requests should be made in line with ICANN organization's budgeting processes.
    3. Timeline
      1. The detailed implementation plan shall be submitted to the Board as soon as possible, but no later than six (6) months after the adoption of this resolution. (Deadline 23 December 2018)
      2. Resolved (2018.06.23.15), the Board directs the At-Large review implementation working group to provide to the OEC semiannual written implementation reports on progress against the implementation plan, including, but not limited to, progress toward metrics detailed in the implementation plan and use of allocated budget.
  5. Reporting Guidelines - Cheryl Langdon-Orr (10 minutes)

    1. Board Resolution Requirements:
      1. The detailed implementation plan shall be submitted to the Board as soon as possible, but no later than six (6) months after the adoption of this resolution.
      2. Resolved (2018.06.23.15), the Board directs the At-Large review implementation working group to provide to the OEC semiannual written implementation reports on progress against the implementation plan, including, but not limited to, progress toward metrics detailed in the implementation plan and use of allocated budget.
    2. Review of Reporting Guidelines including At-Large Review Implementation Plan Template (due no later than 23 December 2018) and the draft ARIWG Recommendation Identification Table
  6. Review of At-Large Review Implementation Overview Proposal and Suggested Approaches to Addressing Issues - Maureen Hilyard (15 minutes)

    1. At-Large Review 2- Implementation Workplan Overview Categorization
  7. Management Tools - Maureen Hilyard (10 minutes)

    1. Phase 1 documents (as per ALAC proposal doc)
    2. Phase 2a - discussing and developing detailed implementation plans for each item (as per RecID report forms)
    3. Phase 2b - Recommendation Identification reports on each item completed for the Board by Dec 2018
    4. Phase 3 - Implementation and six-monthly reports to OEC. (with ATLASIII occurring during the reporting timeframe)
  8. Frequency of Calls - Maureen Hilyard (3 minutes)

  9. AOB - Maureen Hilyard (2 minutes)


Key Documents:


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4 Comments

  1. ICANN Board Approves the At-Large Review

    The ICANN Board accepted the At-Large Review immediately during their Meeting of 23 June 2018 prior to the start of ICANN62. The Board Resolution noted the ICANN Board received the At-Large Review Final Report from the independent examiner while accepting the Final At-Large Review Recommendations Feasibility Assessment & Implementation Plan, approved by the ALAC on 22 August 2017, and the At-Large Review Implementation Overview Proposal, approved by the ALAC on 20 April 2018.

    The ICANN Board directed the ALAC to convene an At-Large Review Implementation Working Group (ARIWG) that oversees the implementation process of the proposals, including the development of a detailed implementation plan. A call for membership of the ARIWG will be held shortly after ICANN62.


    Key Documents


  2. TOPICS IN THE AT-LARGE REVIEW IMPLEMENTATION OVERVIEW

    (in no particular order of importance, except that 7,8 & 9 have multiple issues that could be dealt with together)

    1. Leadership (with respect to the ALT) (#4)
    2. Election process (too complex) (#6)
    3. ATLAS Summit vs regional meetings (#11)
    4. Metrics - no consistent performance metrics (#16)
    5. Funding of At-Large (#14)
    6. Communications (TTF) (#10)
    7. Policy-related (#1, 2, 3, 7)
    8. Outreach and Engagement (#5, 12, 13, 15)
    9. Social Media (#8, 9)
    1. Maureen, I do not understand this. Your first three items are issues that we said in our proposal do not need action other than perhaps clarification of documentation.

      Why are they there and at the top of your list?

      If this is a list of the "topics" present in the proposal because they were raised by the reviewers, but not necessarily a list of work to be done, the order and description should make that clear. But personally I think we need to stop talking about the red herrings they introduced and move on.

      1. There is no particular order of importance given to the list.

        I have listed them for my own reference during this discussion. 

        I see this first session as explanatory, but don't foresee any decisions made.

        However, I would like people to refer to the document and have outlined the topics that are to be covered (and now numbered them from the original doc).