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SOAC/E Archive:

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> CROPP-FY16
> CROPP-FY15
> CROPP-FY14
> Outreach & Engagement: FY14 

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This page contains Questions about CROP not elsewhere answered within Program Tools & Resources.

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Click each question to reveal the answer.



General Program Questions

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 Why is the program now called CROP rather than CROPP?

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Answer: Following another successful implementation of the Community Regional Outreach Pilot Program (CROPP) in FY17, the “pilot” program label has been removed and the activity has been moved to the Policy Development Support budget as part of the core activities to be coordinated by that staff in collaboration with the Global Stakeholder Engagement (GSE) team. The program will therefore be called Community Regional Outreach Program, removing the word "pilot" from its title.



Outreach Strategy Plan Questions

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 My organization completed an Outreach Strategic Plan for CROPP-FY17. Can we just reuse it for FY18's program? 

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Answer: Yes, the templates may be completed at any time; however, no action (e.g., travel booking) will be taken officially until the Outreach Strategic Plan has secured all of its confirmations and approvals.


Policies/Guidelines Questions

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 Why do approved requests need to be delivered to ICANN Constituency Travel at least 6 weeks in advance of an approved trip?

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Answer: In efforts to ensure that ICANN supported travelers and ICANN Staff have the same expectations of service deliverables, the following explains why we have instituted a 6 week requirement for fully approved CROP proposals to be provided to the Travel team. We understand that some travel arrangements can be done quickly, others are more complex. A consistent time frame ensures equal treatment for all travelers in a transparent manner.

Traveler Steps

ICANN Staff Steps
  • Allow time to apply for a visa, if applicable (even some intra-regional travel requires transit and final destination visas).
  • Allow time to apply through ICANN's Travel Provider portal in order to: register/update traveler profiles and have best opportunity to book airline and hotel of choice, especially for impacted and popular conferences.
  • Allow time to arrange for best available seating, pricing, and routing for the benefit of the traveler and ICANN.
  • Allow time to have per diem wired in advance of travel.
  • Allow ICANN Staff time to comply with state and US requirements for vetting funded travelers (see CROP ).
  • Allow time for administrative work with Finance and CROP team re: budget identification, set up new travelers in system and wire transfer information.
  • Allow time for coordination with ICANN's Travel Provider to finalize most fiscally responsible travel.
  • Allow time to execute the least expensive registration fees (if applicable).



Trip Proposal/Allocation Questions

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 I am a member of the NCSG, but I do not belong to the NCUC or NPOC. How can I participate in this program since trips appear to be allocated only to Constituencies?

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Answer: After testing a pilot outreach event capability in FY17, the CROP program will revert to focusing on regional travel for all eligible communities, rather than outreach events. All communities will be able to target five individual regional trips and include up to one out of region trip for FY18 to maximize their outreach and engagement opportunities. 



Regional Questions

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 For transparency purposes, what criteria will the Regional Stakeholder Engagement VPs use in determining whether proposed trip will be approved?

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